Smart Work
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Оглавление
Crowley Dermot. Smart Work
ABOUT THE AUTHOR
ACKNOWLEDGEMENTS
PREFACE
INTRODUCTION
Productivity in the 21st century
The integrated productivity system at a glance
Making the system work for you every day
The Smart Work roadmap – nine productivity skills
A note on leveraging technology
PART I. CENTRALISE YOUR ACTIONS
1. CONSOLIDATE YOUR WORK
Meetings vs tasks
Meeting tools – the shift from paper to electronic
Task tools – stuck in the 20th century
Centralise absolutely every action
Consider – Capture – Commit
Types of actions – hard to soft
Zoom in, zoom out
Use undated task lists
Capture mind clutter
2. SCHEDULE IT FORWARD
Decide when and schedule
Plan your time using a weekly workflow
Use action horizons
Focus on the start
Balance your workload
Don't dilute your task list
Next steps only, please
Track it back
Information at your fingertips
3. FOCUS YOUR DAY
Start each day with a daily plan
Highlight the critical work
Manage the change
Update the progress
KEY PRACTICE: PRIORITISING
PART II. ORGANISE YOUR INPUTS
4. REDUCE THE NOISE
Reduce email noise
Turn off the alerts
Check email proactively
Batch information emails
Delete decisively
Tell them to SSSH
Reduce the disruption of interruption
5. KEEP IT SIMPLE
Simplify your filing system
Learn to search
Make important emails easier to find
Take the pain out of archiving
File on the run
6. PROCESS TO EMPTY
Treat your inbox like your letterbox
Clear the backlog quickly – the Mount Rushmore technique
Schedule email actions
Be decisive
Process all your inputs
KEY PRACTICE: PROCESSING
PART III. REALISE YOUR OUTCOMES
7. IDENTIFY YOUR VALUE
Clarify your critical roles
Reconnect frequently
8. MAKE TIME TO PLAN
Build planning time into your schedule
Monthly planning
The Good, the Bad and the Great
Weekly ROAR planning
9. FIGHT FOR IMPORTANCE
Make it visible
Watch out for the procrastination pixie
Blocking strategies
Delegate early and well
KEY PRACTICE: PLANNING
NEXT STEPS
INDEX
Отрывок из книги
Dermot Crowley is a productivity author, speaker, coach, trainer and thought leader. He was born in Dublin, Ireland, and moved to Sydney, Australia, in 1993.
He has more than twenty years' experience working in the productivity training industry and has run his own business, Adapt Training Solutions, since 2002.
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When is everything needed? Now! ASAP! Yesterday! Five minutes ago! We are under great pressure to deliver everything instantly, and this constant urgency is affecting the quality of our work. It is causing reactivity in the workplace that is increasing stress levels, increasing working hours, and decreasing the quality of our thinking and outputs.
This reactivity has come to be accepted as the norm in many organisations. ‘But that's just the way it is around here’, they say. It's just how it is in global finance, the legal sector, the insurance industry, even in the consulting industry. Well, I don't agree. I do not accept that it has to be that way. I believe that to a large degree this urgency has been driven by the ‘instant’ nature of electronic communication. Certainly we need to ensure that we all work together with a sense of urgency to get things done. But have we gone too far with this, creating instead senseless urgency?
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