MCA Microsoft Office Specialist (Office 365 and Office 2019) Study Guide

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Eric Butow. MCA Microsoft Office Specialist (Office 365 and Office 2019) Study Guide

Table of Contents

List of Illustrations

Guide

Pages

MCA Microsoft® Office Specialist (Office 365 and Office 2019) Study Guide. PowerPoint Associate Exam MO‐300

Acknowledgments

About the Author

About the Technical Editor

Table of Exercises

Introduction

Who Should Read This Book

What You'll Learn from This Book

Hardware and Software Requirements

How to Use This Book

How to Contact Wiley or the Author

How This Book Is Organized

Interactive Online Learning Environment and Test Bank

Objective Map

Assessment Test

Answers to Assessment Test

Chapter 1 Creating Presentations

Modifying Slide Masters, Handout Masters, and Note Masters

Design Your Masters First

Changing the Slide Master Theme or Background

Apply a Slide Master theme

Change the Slide Master Background

Modifying Slide Master Content

Creating Slide Layouts

Add Placeholder Areas

Rename the Layout

Delete the Layout

Modify Slide Layouts

Modifying the Handout Master

Modifying the Notes Master

EXERCISE 1.1. Modifying Slide Masters, Handout Masters, and Note Masters

Changing Presentation Options and Views

Changing the Slide Size

Displaying Presentations in Different Views

Setting Basic File Properties

EXERCISE 1.2. Changing Presentation Options and Views

Configuring Print Settings for Presentations

Printing All or Part of a Presentation

Printing Notes Pages

Printing Handouts

Printing in Color, Grayscale, or Black and White

EXERCISE 1.3. Configuring Print Settings for Presentations

Configuring and Presenting Slideshows

Creating Custom Slideshows

Create a Simple Custom Slideshow

Create a Hyperlinked Custom Slideshow

Present a Custom Slideshow Setup

Configuring Slideshow Options

Rehearsing Slideshow Timing

Rehearse Your Timings

View and Turn Off Slideshow Timings

Change the Timing Setup

Remove the Timing Setup

Setting Up Slideshow Recording Options

Record Audio Narration

Playing and Removing the Audio Recording

Presenting Slideshows by Using Presenter View

Start Presenter View

Use Presenter View Controls

Top of Screen

Below the Slide in the Left Pane

At the Bottom of the Left Pane

Set Monitor and Presenter View Settings

Real World Scenario. Make Your Notes Bigger

EXERCISE 1.4. Configuring and Presenting Slideshows

Preparing Presentations for Collaboration

Mark Presentations as Final

Protecting Presentations by Using Passwords

Inspecting Presentations for Issues

Adding and Managing Comments

Insert Comments

View, Review, and Reply to Comments

Delete Comments

Print One or More Comments

Preserving Presentation Content

Exporting Presentations to Other Formats

Export to a PDF or XPS Document

Export a Slideshow as a Video

Package a Presentation to Save to a CD‐R or CD‐RW

Create Handouts

Change the File Type

EXERCISE 1.5. Preparing Presentations for Collaboration

Summary

Key Terms

Exam Essentials

Review Questions

Chapter 2 Managing Slides

Inserting Slides

Importing Word Document Outlines

Inserting Slides from Another Presentation

Inserting Slides and Selecting Slide Layouts

Inserting Summary Zoom Slides

Real World Scenario. Changing a Summary Zoom Slide to an Image

Duplicating Slides

EXERCISE 2.1. Inserting Slides

Modifying Slides

Hiding and Unhiding Slides

Showing a Hidden Slide During Your Presentation

Modifying Individual Slide Backgrounds

Inserting Slide Headers, Footers, and Page Numbers

Inserting a Handouts and Notes Header

Inserting a Slide Footer

Inserting a Page Number

EXERCISE 2.2. Modifying Slides

Ordering and Grouping Slides

Creating Sections

Modifying the Slide Order

Modify an Individual Slide

Move a Section

Renaming Sections

EXERCISE 2.3. Ordering and Grouping Slides

Summary

Key Terms

Exam Essentials

Review Questions

Chapter 3 Inserting and Formatting Text, Shapes, and Images

Formatting Text

Applying Formatting and Styles to Text

Applying Formatting by Using Format Painter

Setting Line Spacing

Indenting a Paragraph

Applying Built‐In Styles to Text

Clearing Formatting

Formatting Text in Multiple Columns

Creating Bulleted and Numbered Lists

Create a List

Create a List from Existing Text

EXERCISE 3.1. Formatting Text

Inserting Links

Inserting Hyperlinks

Inserting Section Zoom Links and Slide Zoom Links

Linking to a Summary Zoom Slide

Creating a Slide Zoom Slide

Linking to a Slide Zoom Slide

EXERCISE 3.2. Inserting Links

Inserting and Formatting Images

Resizing and Cropping Images

Resize an Image

Crop an Image

Applying Built‐In Styles and Effects to Images

Apply a Picture Style

Add a Picture Effect

Inserting Screenshots and Screen Clippings

Screenshot

Screen Clipping

EXERCISE 3.3. Inserting and Formatting Images

Inserting and Formatting Graphic Elements

Inserting and Changing Shapes

Drawing by Using Digital Ink

Turn On the Draw Menu Option

Adding Text to Shapes and Text Boxes

Add Text to a Shape

Add a Text Box

Resizing Shapes and Text Boxes

Resize a Shape

Resize a Text Box

Formatting Shapes and Text Boxes

Shapes

Text Boxes

Real World Scenario. Placing Your Graphics for Easy Reading

Applying Built‐In Styles to Shapes and Text Boxes

Apply a Shape Style

Apply WordArt Styles

Change Text Appearance

Adding Alt Text to Graphic Elements for Accessibility

EXERCISE 3.4. Inserting and Formatting Graphic Elements

Ordering and Grouping Objects on Slides

Ordering Shapes, Images, and Text Boxes

Aligning Shapes, Images, and Text Boxes

Grouping Shapes and Images

Displaying Alignment Tools

EXERCISE 3.5. Ordering and Grouping Objects on Slides

Summary

Key Terms

Exam Essentials

Review Questions

Chapter 4 Inserting Tables, Charts, SmartArt, 3D Models, and Media

Inserting and Formatting Tables

Creating and Inserting Tables

Inserting and Deleting Table Rows and Columns

Create a Larger Table

Insert Rows and/or Columns

Delete Rows and/or Columns

Applying Built‐In Table Styles

EXERCISE 4.1. Inserting and Formatting Tables

Inserting and Modifying Charts

Creating and Inserting Charts

Modifying Charts

Adding Data Series to Charts

Switching Between Rows and Columns in Source Data

Adding and Modifying Chart Elements

Change Elements More Precisely

EXERCISE 4.2. Inserting and Modifying Charts

Inserting and Formatting SmartArt Graphics

Inserting SmartArt Graphics

Converting Lists to SmartArt Graphics

Adding and Modifying SmartArt Graphic Content

EXERCISE 4.3. Inserting and Formatting SmartArt Graphics

Inserting and Modifying 3D Models

Inserting 3D Models

Modifying 3D Models

EXERCISE 4.4. Inserting and Modifying 3D Models

Inserting and Managing Media

Inserting Audio and Video Clips

Supported Audio and Video Formats

Adding an Audio Clip

Adding a Video Clip

Real World Scenario. Insert Online Video from YouTube

Creating and Inserting Screen Recordings

Recording Audio Clips

Recording Video Clips

Configuring Media Playback Options

Editing Audio Clips

Changing Video Playback Settings

EXERCISE 4.5. Inserting and Managing Media

Summary

Key Terms

Exam Essentials

Review Questions

Chapter 5 Applying Transitions and Animations

Applying and Configuring Slide Transitions

Applying Basic and 3D Slide Transitions

Configuring Transition Effects

Add Sounds, Not Just Effects

EXERCISE 5.1. Applying and Configuring Slide Transitions

Animating Slide Content

Animating Text and Graphic Elements

Making Text Appear One Line at a Time

Making Text Appear One Letter at a Time

Animating SmartArt Graphics

Animating Shapes in a SmartArt Graphic

Reverse the Order of an Animation

Removing an Animation

Animating 3D Models

Applying an Animation

Changing Animation Effects

Configuring Animation Effects

Differences in Animation Behavior

Configuring Animation Paths

Adding a Motion Path

Editing a Motion Path

Creating a Morph Transition

Editing a Morph Transition

Reordering Animations on a Slide

EXERCISE 5.2. Animating Slide Content

Setting Timing for Transitions

Setting Transition Effect Duration

Configuring Transition Start and Finish Options

EXERCISE 5.3. Setting Timing for Transitions

Summary

Key Terms

Exam Essentials

Review Questions

Appendix Answers to Review Questions. Chapter 1: Creating Presentations

Chapter 2: Managing Slides

Chapter 3: Inserting and Formatting Text, Shapes, and Images

Chapter 4: Inserting Tables, Charts, SmartArt, 3D Models, and Media

Chapter 5: Applying Transitions and Animations

Index

Online Test Bank

Register and Access the Online Test Bank

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Eric Butow

And, as always, I want to thank my family and friends for their everlasting support. I couldn't write this book without them.

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If you're indeed taking the exam, then there are two other pedagogical tools that you can use: Flashcards and a Practice Exam. You may remember flashcards from when you were in school, and they're useful when you want to reinforce your knowledge. Use the Flashcards with a friend or relative if you like. (They might appreciate learning about PowerPoint, too.) The Practice Exam will help you further hone your ability to answer any question on the real exam with no worries.

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