PowerPoint 2016 For Dummies

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Lowe Doug. PowerPoint 2016 For Dummies

Introduction

About This Book

Foolish Assumptions

Icons Used in This Book

Beyond the Book

Where to Go from Here

Part I. Getting Started with PowerPoint 2016

Chapter 1. Welcome to PowerPoint 2016

What in Sam Hill Is PowerPoint?

Introducing PowerPoint Presentations

Starting PowerPoint

Navigating the PowerPoint Interface

Unraveling the Ribbon

Telling PowerPoint What to Do

The View from Here Is Great

Taking the Backstage Tour

Creating a New Presentation

Displaying Your Presentation

Saving Your Work

Opening a Presentation

Closing a Presentation

Getting Help

Exiting PowerPoint

Chapter 2. Editing Slides

Moving from Slide to Slide

Working with Objects

Editing a Text Object

Selecting Text

Using Cut, Copy, and Paste

Duplicating an Object

Using the Clipboard Task Pane

Oops! I Didn’t Mean It (The Marvelous Undo Command)

Deleting a Slide

Duplicating a Slide

Finding Text

Replacing Text

Rearranging Your Slides in Slide Sorter View

Chapter 3. Working in Outline View

Calling Up the Outline

Selecting and Editing an Entire Slide

Selecting and Editing One Paragraph

Promoting and Demoting Paragraphs

Adding a New Paragraph

Adding a New Slide

Moving Text Up and Down

Collapsing and Expanding the Outline

Chapter 4. Proofing Your Presentations

Checking Spelling as You Go

Spell Checking After-the-Fact

Using the Thesaurus

Capitalizing Correctly

Using the AutoCorrect Feature

Chapter 5. Don’t Forget Your Notes!

Understanding Notes

Adding Notes to a Slide

Adding an Extra Notes Page for a Slide

Adding a New Slide from Notes Page View

Printing Notes Pages

Displaying Notes on a Separate Monitor

Chapter 6. Show Time!

The Quick Way to Print

Printing from Backstage View

Setting Up a Slide Show

Starting a Slide Show

Working in Presenter View

Keyboard and Mouse Tricks for Your Slide Show

Using Presentation Tools

Rehearsing Your Slide Timings

Using Custom Shows

Showing Your Presentation Online

Part II. Creating Great-Looking Slides

Chapter 7. All about Fonts and Text Formatting

Changing the Look of Your Text

Big Picture Text Formatting

Creating Fancy Text with WordArt

Chapter 8. Designing Your Slides

Looking at the Design Tab

Working with Themes

Changing the Slide Size

Using Background Styles

Chapter 9. Animating Your Slides

Using Slide Transitions

Using the Animations Tab

Customizing Your Animation

Making Text Jiggle

Using the Animation Painter

Chapter 10. Masters of the Universe Meet the Templates of Doom

Working with Masters

Modifying the Slide Master

Adjusting the Handout and Notes Masters

Using Masters

Using Headers and Footers

Yes, You Can Serve Two Masters

Restoring Lost Placeholders

Working with Templates

Working with Presentation Sections

Part III. Embellishing Your Slides

Chapter 11. Inserting Pictures

Exploring the Many Types of Pictures

Using Pictures

Inserting Pictures from a File

Cropping a Picture

Adding Style to Your Pictures

Correcting Sharpness, Brightness, and Contrast

Adjusting Color

Applying Artistic Effects

Compressing Your Pictures

Removing Picture Backgrounds

Chapter 12. Drawing on Your Slides

Some General Drawing Tips

Drawing Simple Objects

Creating Other Shapes

Styling Your Shapes

Flipping and Rotating Objects

Drawing a Complicated Picture

Chapter 13. Charting for Fun and Profit

Understanding Charts

Adding a Chart to Your Presentation

Changing the Chart Type

Working with Chart Data

Changing the Chart Layout

Changing the Chart Style

Embellishing Your Chart

Chapter 14. Working with SmartArt

Understanding SmartArt

Creating a SmartArt Diagram

Tweaking a SmartArt Diagram

Editing the SmartArt Text

Working with Organization Charts

Chapter 15. Lights! Camera! Action! (Adding Sound and Video)

Getting Ready to Add Sound to a Slide

Setting Audio Options

Adding Video to Your Slides

Setting Video Options

Chapter 16. More Things to Insert on Your Slides

Inserting Tables

Inserting WordArt

Using Hyperlinks

Adding Action Buttons

Inserting Equations

Part IV. Working with Others

Chapter 17. Collaborating in the Cloud

Sharing a Presentation in the Cloud

Sharing a Presentation with Other Users

Sending Slides for Review Via Email

Using Comments

Comparing Presentations

Chapter 18. Using a Slide Library and Other Ways to Reuse Slides

Stealing Slides from Another Presentation

Saving Slides in a Slide Library

Stealing Slides from a Slide Library

Chapter 19. Exporting Your Presentation to Other Formats

Creating a PDF File

Crafting a Video

Packaging Your Presentation on a CD

Creating Word Handouts

Part V. The Part of Tens

Chapter 20. Ten PowerPoint Commandments

I. Thou Shalt Frequently Savest Thy Work

II. Thou Shalt Storeth Each Presentation in Its Proper Folder

III. Thou Shalt Not Abuseth Thy Program’s Formatting Features

IV. Thou Shalt Not Stealeth Copyrighted Materials

V. Thou Shalt Abideth by Thine Color Scheme, Auto-Layout, and Template

VI. Thou Shalt Not Abuse Thine Audience with an Endless Array of Cute Animations or Funny Sounds

VII. Keep Thy Computer Gurus Happy

VIII. Thou Shalt Backeth Up Thy Files Day by Day

IX. Thou Shalt Fear No Evil, for Ctrl+Z Is Always with Thee

X. Thou Shalt Not Panic

Chapter 21. Ten Tips for Creating Readable Slides

Try Reading the Slide from the Back of the Room

Avoid Small Text

No More Than Five Bullets, Please

Avoid Excessive Verbiage Lending to Excessively Lengthy Text That Is Not Only Redundant But Also Repetitive and Reiterative

Use Consistent Wording

Avoid Unsightly Color Combinations

Watch the Line Endings

Keep the Background Simple

Use Only Two Levels of Bullets

Avoid Bullets Altogether If You Can

Keep Charts and Diagrams Simple

Chapter 22. Ten Ways to Keep Your Audience Awake

Don’t Forget Your Purpose

Don’t Become a Slave to Your Slides

Don’t Overwhelm Your Audience with Unnecessary Detail

Don’t Neglect Your Opening

Be Relevant

Don’t Forget the Altar Call

Practice, Practice, Practice

Relax!

Expect the Unexpected

Don’t Be Boring

About the Author

Dedication

Author’s Acknowledgments

WILEY END USER LICENSE AGREEMENT

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Welcome to PowerPoint 2016 For Dummies, the book written especially for people who are lucky enough to use this latest and greatest version of PowerPoint and want to find out just enough to finish that presentation that was due yesterday.

Do you ever find yourself in front of an audience, no matter how small, flipping through flip charts or shuffling through a stack of handwritten transparencies? You need PowerPoint! Have you always wanted to take your notebook computer with you to impress a client at lunch, but you haven’t known what to do with it between trips to the salad bar? You really need PowerPoint!

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Nothing else. I don’t assume that you’re a computer guru who knows how to change a controller card or configure memory for optimal use. These types of computer chores are best handled by people who like computers. My hope is that you’re on speaking terms with such a person. Do your best to stay there.

As you’re reading all this wonderful prose, you occasionally see the following icons. They appear in the margins to draw your attention to important information. They’re defined as follows:

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