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A dialog box is a window that appears when certain menu items are selected. It offers additional options in the form of drop-down lists, panes, text fields, checkboxes, and buttons that enable you to change settings and enter information or data as necessary. You use dialog boxes to control the software or your document in various ways. For example, when you open a new file, you typically use the Open dialog box to select a file to open. When you save a file, you use the Save As dialog box to select a location for saving the file, to name the file, and to execute the Save command.

Some dialog boxes also include tabs. These dialog boxes may contain many settings of different types that are organized into several sections by using tabs. A dialog box typically has a button that executes the particular command and one that cancels and closes the dialog box without doing anything. Figure 4-2 shows a common dialog box.

FIGURE 4-2: Using a dialog box to change filter settings.

A dialog box in Windows offers the same functionality as a dialog box on the Mac. Dialog boxes perform similar tasks and include the same elements to enter or select information. For example, here are some tasks you perform by using dialog boxes:

 Save a new version of a file

 Apply a filter to a selection

 Specify printing or page-setup options

 Set up preferences for the software you’re using

 Check the spelling of text in a document

 Open a new document

You cannot use the application you’re working in until the dialog box is closed. Make sure to close the dialog box after you are finished making your changes. Close the dialog box by clicking a button (such as Save or OK) when you’re finished or by clicking the Cancel button to close it without making any changes.