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Cabinet Making

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‘David, congratulations!’ came the voice down the phone. It was President Barack Obama, and this was my first evening as prime minister after five tumultuous days of negotiations in May 2010. ‘Enjoy every moment,’ he said, ‘because it’s all downhill from here.’

I would often tell the story – and would use the same line when ringing other presidents and prime ministers after their election victories. But it wasn’t entirely true. The early days and weeks in government went extremely well, in a way that confounded many people’s expectations. Some thought a coalition would be unstable and prone to early collapse. In fact, at a time of great difficulty, when markets were fragile and protests were breaking out across Western capitals, the administration that I put together with Nick Clegg was to prove one of the most stable governments in Europe.

I believe the coalition succeeded in those first few weeks and months in part because our party had spent five years in opposition preparing for power. I had thought a lot about how to do the job of prime minister. I knew that the ‘who’, ‘what’, ‘where’ and ‘why’ questions would hit me the moment I walked through that big black door. And I understood that the mechanics mattered. Because of all that preparation, as well as feeling daunted, honoured and excited by the prospect of being PM, I felt ready.

In opposition we had developed a good system of short and focused daily meetings to bring the top team together and despatch the business of the day, chaired by George in my absence. The civil servants were doubtful that the routine would last, but six years later we were still assembling – PM and chancellor – for the daily ‘8.30’ and ‘4 o’clock’, as we called them.

I’ve always believed that ministers who automatically purge their predecessors’ staff are cutting off their noses to spite their faces. So I decided to keep the private secretaries I had inherited from Brown, including the smart and sardonic James Bowler as my principal private secretary, as well as cabinet secretary Gus O’Donnell and No. 10 permanent secretary Jeremy Heywood – both former colleagues from my Lamont days. Their expertise would be invaluable. ‘Your job is not to tell me when I get it right, but to tell me when I get it wrong,’ I told them.

The integration between my staff and George’s was to continue in government. We were one team, and I believe that became one of the secrets to our success, particularly as our driving mission was economic rescue.

The ‘one team’ spirit also applied to the No. 10 operation, where I wanted the political appointees and the civil servants to work together. And I wanted that open, trusting, collegiate atmosphere to flow through the coalition too. That meant, rather controversially, that our spads would work side by side, sharing offices. Sometimes people would walk into a room and find it difficult to tell who was the Tory, who was the Lib Dem and who was the civil servant.

We didn’t get it all right. The Conservative Party in opposition had tended to criticise the growth of No. 10 as making the PM’s office too ‘presidential’, and, in line with that thinking, I scrapped the PM’s ‘delivery unit’. This was a mistake – and we reversed it over time, building a similar team focused on the implementation of government policy.

Another early error was running a joint Conservative–Lib Dem Policy Unit. It soon became clear that this would be very difficult when everyone involved had loyalty to different leaders and their eye on the next party conference or general election, at which point we would be competing, not collaborating. The Policy Unit was split in April 2013.

The next question was where would I base myself in Downing Street. Margaret Thatcher had what was called her study on the first floor, by the stairs that led to her No. 10 flat. Tony Blair had his ‘den’ at the bottom of the main staircase, whose yellow walls are tiled with pictures of his – our – predecessors. Gordon Brown opted for something different – something that resembled a trading floor or newsroom.

In the end I chose the room that had been Blair’s. It was close to everyone else on the ground floor – the private secretaries, the duty clerks who staff the place night and day, the ‘garden rooms’ teams who support the PM wherever he or she is in the world, the press office, speechwriters, and events and visits team. But you could also shut the door, hold very private meetings and work, write or make telephone calls without being disturbed.

It was in that office, on my first evening, that I sat and read the letter Gordon Brown had left for me. Tony Blair’s letter of congratulations came soon afterwards. One of his pieces of advice stuck with me: however tough the job gets, remember that the British people have a grudging respect for whoever is trying their best to do it.

The one issue Sam and I had not settled was where we would live. Sam wasn’t sold on the idea of moving into either the flat above No. 10 or that in No. 11 – it was something we would have to work out. So that night, my first as PM, I went home to North Kensington.

Leaving the next morning for my first full day in my new job, I stepped out of our terraced home and into an armoured Jag. We sped off towards central London, with eight motorcycle outriders around us. Some would split off to block the junctions that fed into the main road, clearing our way. Which was incredible – until I saw the tailbacks I had caused. I felt like President Mugabe. So that was it – day one, executive decision: no outriders, except for emergencies. (I did use the Special Escort Group more and more as time went on. And they really are the most professional elite officers, protecting everyone from the royals to visiting PMs and training other forces from around the world.) The experience also made me wonder how practical our west London home might prove to be.

Then, of course, came the crucial question of who: who would I appoint to each department of government?

The art of the shuffle – and the reshuffle – was something else I had learned a lot about in opposition. But the pressure and media attention in government is many times greater. Basically, reshuffles are a nightmare. You are dealing with egos, big ones. Every move is scrutinised. Any delay is dithering. Any job rejected is a snub. End up with the wrong balance of left and right, male and female, and you are either hopelessly politically naïve or absurdly politically correct – or if you are unlucky, both at the same time.

Friends in business used to say, ‘We all have to take tough decisions to get the right top team – why all the fuss about political reshuffles?’ To which I would reply, ‘Yes, but you don’t have to appoint your entire team all on the same day, in full view of the world’s television cameras. And the ones you sack go away. The ones I sack sit behind me and plot my downfall.’

The best way is to plan reshuffles like a military operation. You need to have a strategy and stick to it. Every move is timed and scheduled. And whatever the resistance, even if you are forced to make small tactic­al retreats, you need to keep advancing.

Appointing your first government, though, is, relatively speaking, a pleasure. After all, you are helping colleague after colleague achieve one of their political dreams: taking office.

The first moves were obvious: making George chancellor of the exchequer and William Hague my foreign secretary. We had worked closely together over the previous five years, and I had assured them that the jobs they had in opposition would be the jobs they would take in government. I made William first secretary of state, essentially my deputy, so he could chair cabinet and take PMQs in my absence.

On that first night in Downing Street I also confirmed to Patrick McLoughlin that he would be the chief whip, and could work with the team at No. 10 to plan the cabinet and government formation that would happen the next day.

I wanted it to be straightforward. I had long believed that secretaries of state were shunted from job to job too often. Labour’s ministerial musical chairs had become increasingly absurd – they had a new home secretary every two or three years.

Most members of my shadow cabinet knew what jobs they would be doing in government because they had been shadowing them for much of the past five years. Andrew Lansley went to Health, Liam Fox to Defence, Eric Pickles to Local Government, Owen Paterson to Northern Ireland, and Andrew Mitchell to International Development.

But after the shoo-ins there were some surprises.

Theresa May stepped into the Cabinet Room and sat opposite me across the green table. She had huge experience in shadowing government departments, having covered the Education, Transport, Culture and Families portfolios over the years, as well as being the Conservatives’ first female chairman. Most recently I had appointed her to shadow Work and Pensions – and I am sure that’s what she expected to be offered.

‘I want you to be home secretary,’ I said to her. Theresa is not always the most expressive person, but she looked genuinely surprised and delighted. This may have been one of the least expected appointments – but it would turn out to be one of the best.

Another surprise was my choice for Work and Pensions. George – ironically, given their later battles – persuaded me that right-winger Iain Duncan Smith would provide balance in our cabinet.

Then there was the choice of party chairman. I wanted someone who was a loyalist and who would continue the work of delivering a modern, compassionate Conservative Party that reflected and represented all of Britain.

Sayeeda Warsi had joined the party as an adviser to Michael Howard after setting up a legal practice in her native West Yorkshire. She had been by my side through my leadership (halfway through I’d appointed her to the Lords), speaking with a no-nonsense conviction on issues domestic and foreign that I found refreshing and impressive. I told her I wanted her to be joint chairman with Andrew Feldman, who I hoped would continue his great work. She couldn’t believe it. The daughter of a textile worker from Pakistan had taken her place in a Conservative British cabinet, the first Muslim woman to do so. The partnership was a statement about how far we had come, in that we had a Muslim and a Jew jointly chairing our party.

The cabinet jobs lost to Lib Dems would upset some, but there were fortunate solutions for most of them. Ken Clarke, for example, had been shadowing Business, but Justice was a good alternative, given his legal background. Francis Maude and Oliver Letwin were happy – and extremely effective – in the Cabinet Office, which would become an engine room for both delivering savings in government spending and making the coalition work.

Of course there were some people who were disappointed. Chris Grayling and Theresa Villiers had been in the shadow cabinet. Neither made it into the cabinet at the start of the government, but both took their lesser appointments with good grace and worked to prove themselves in their new roles. Theresa later made an excellent Northern Ireland secretary, and Chris served as lord chancellor.

But there were those who were more openly upset that their shadow portfolios were taken by Liberal Democrats. There were some awkward conversations, and in one or two cases it created simmering resentments. I understood how frustrated some colleagues were. Some had shadowed a government department for years on end, asking questions in Parliament and building up their expertise, only to have their dreams of office snatched away by the arrival of an unexpected coalition.

Appointing 118 ministers across just two days, there are bound to be some slip-ups – and I made a couple of errors.

The number of full cabinet members is strictly limited – to twenty-three – and, as other PMs have done before me, I tried to make the numbers add up by having some ministers ‘attending cabinet’ but not paid the full salary. Foolishly, I included Tom Strathclyde, leader of the House of Lords, in this category.

Tom explained – rather forcefully – that it wasn’t about the money, it was that their lordships simply wouldn’t stand for their champion in cabinet having ‘lesser status’. He was right. The problem was that when he told me this I had already filled all the other posts.

Most secretaries of state have to be in the cabinet, so the only solution was to pick on the most agreeable Member of Parliament that I had already appointed and ask them to accept a downgrade. There was one outstanding candidate for this honour: my leader of the House of Commons, Sir George Young, a veteran of the Thatcher and Major governments and known as ‘Gentleman George’. He lived up to his name, and couldn’t have been nicer about the whole thing, pay cut included. All too often in politics the stubborn get rewarded and the good guys get shafted. On the other hand, George’s grace is among the reasons he has had one of the longest, most extraordinary ministerial careers of modern times.

We agreed that the Lib Dems would have five cabinet positions and a number of ministers that corresponded to their proportion of MPs. And that led to the question of what job Nick Clegg should do. I was keen that he consider holding a major office of state, such as the Home Office or Environment. But he wanted instead to be deputy prime minister.

I didn’t feel strongly about it. My priority was making the government stable at a time of such uncertainty, and I was perfectly happy with any solution that did that.

As for his choice of ministers, I insisted on formally appointing each of them as I did those from my own party. Again, I wanted to emphasise that this was one team under one prime minister.

Some of the Lib Dems on the left were sceptical but willing to make it work, like Vince Cable. Others towards the right of the party were enthusiastic, like David Laws. Another even said to me: ‘You don’t have to worry about me, I’m basically a Tory anyway.’

A few were quite emotional, even tearful, like Tom McNally. He had been elected a Labour MP in 1979, having previously worked in Jim Callaghan’s No. 10. Now a Liberal Democrat, he was the party’s leader in the Lords in a Conservative-led government. Although a left-leaning Liberal, he was determined to make it work, and did a great deal to ensure it did.

To begin with George and I were highly sceptical about whether the Lib Dems should get two big economic portfolios: chief secretary to the Treasury and business secretary. But in the end we agreed that it would be helpful to make sure there was a Lib Dem in the Treasury, and seen to be as responsible for the cuts programme as we were.

With a ministerial team in place and the mechanics whirring away, it was time to answer the most important question: why. Why was I in government, taking this approach, joining forces with a rival party? This was the most straightforward question of all to answer: we were engaged in a full-scale economic recovery job, to turn around the British economy and deal with what had become one of the largest budget deficits in the world, forecast to be over 11 per cent of our GDP.

And we were going to do it in a way that was true to the modern, compassionate Conservative message we had developed.

On our first full day, the stage was set to deliver the message. The chairs were laid out in rows on the Downing Street lawn, with an aisle down the middle. Cameras clicked, there was an expectant air, as Nick and I emerged from the Cabinet Room to stand before the gathered crowd.

The marriage metaphors used to describe the ‘Rose Garden’ press conference weren’t that far-fetched. It did look and feel a bit like a wedding. And, like a groom, I was nervous, aware of the immensity of the occasion and the need to rise to it. ‘We mustn’t come up short here,’ I said to Clegg in the Cabinet Room before we stepped outside. ‘It is one of those times when we need to give it 20 per cent more than feels appropriate.’ And that’s what we both did.

‘Today we are not just announcing a new government and new ministers,’ I said. ‘We are announcing a new politics. A new politics where the national interest is more important than party interest. Where cooperation wins out over confrontation. Where compromise, give and take, reasonable, civilised, grown-up behaviour is not a sign of weakness but of strength.’

The tone was meant to be historic, but on rereading it feels a little histrionic. These were unprecedented times, however, and I was trying to rise to them.

One consequence was that those who were disappointed that we hadn’t achieved a majority felt we were rubbing their noses in it. And that I was enjoying myself with the Lib Dems a bit too much.

But while I understand this criticism, overall I don’t regret the Rose Garden performance. The banter and bonhomie did help to set the tone for what we were about to embark on. They showed that Nick and I were confident we could work together and were clear about our task: to confront the economic challenge ahead of us.

Britain – this proud, prudent, economic powerhouse – was in deep economic trouble, and it needed a government that people had confidence in. One that would persist and could weather political storms, one that would give creditors confidence in the country they were being asked to lend to. Forming such a government was part of our solution to the problem.

The urgency of our task had been underlined on our first full day in office, when news emerged that unemployment had hit its highest level since 1994. We started work straight away on the £6 billion of in-year cuts that we had promised and that our coalition partners had now agreed to.

As politicians, we took the lead ourselves, cutting ministers’ pay by 5 per cent and freezing it for five years. We also scrapped ministers’ personal drivers.

We agreed on the importance of cutting taxes for the lowest-paid. So another early action was raising the threshold at which people started paying tax to nearly £7,500 – meaning that nearly a million more would no longer pay any income tax at all.

All this was underpinned by the ‘Coalition Agreement’ and the ‘Coalition Programme for Government’, both hastily compiled but surprisingly comprehensive combinations of our two manifestos, which became our blueprint for government. They stood the test of time.

I didn’t feel we were being constrained by the burdens of office or the addition of the Lib Dems. On the contrary. I felt liberated by office. We were finally doing the things we wanted to do, not just talking about them.

While economic policy would prove the central challenge, it naturally wasn’t the only one. Although I didn’t appreciate at this point quite how much of my time as prime minister would be consumed by foreign and security issues, I was persuaded that we should prepare properly for the work that would need to be done.

One of the big changes to the machinery of government was the inauguration of a National Security Council, which came out of our policy review, chaired by Pauline Neville-Jones, in opposition. The rationale was simple. It no longer made sense to consider foreign policy on its own. The challenges we faced required a response from across government, not just the Foreign Office. Particularly with the rise of threats from what the experts like to call ‘non-state actors’ – basically terrorists – we needed to combine diplomatic, military and counter-extremist thinking.

Afghanistan was the classic example. We could only make progress if we could deal with the poor relations between Afghanistan and Pakistan (Foreign Office), assist in the fight against the Taliban (Ministry of Defence), deal with the flow of drugs from the region (Home Office), improve the country’s potential for economic development (Department for International Development), while all the time working on the vital issue of countering Islamist extremism (Home Office again).

The National Security Council brought all of these departments together, combined with our intelligence services, MI5, SIS and GCHQ, and the armed forces, as represented by the chief of the defence staff. I appointed Peter Ricketts, who was the permanent secretary at the Foreign Office, as the first national security adviser. Coming straight from the FCO, he secured that department’s cooperation with the new arrangements and carried out his new role with huge ability. The NSC is now a vital part of the UK government – and I believe will remain so.

Of course, there was another early national security question to be settled – this one by me alone.

Every PM must decide what set of instructions to send to the commanders of the Trident submarines for use in the event of a nuclear attack on the UK that has rendered other means of communication redundant. These are the so-called ‘letters of last resort’. A senior naval commander comes to your office to brief you on the options and the process. You’re then left alone with a series of alternative letters, and you decide which instructions to give. The others you shred in a giant, industrial-sized shredder which seems to appear in your office that morning.

It is the moment when the full seriousness of your responsibilities as prime minister come home to you. I had spoken with John Major about the approach he had taken, and I had decided on what I believed to be the right course of action. But even so, I sat and stared at the cold words on the page, trying to imagine the scenario in which one of our sub­marine commanders had to open one of my letters.

As I handed over the chosen letters to the officer – letters I prayed would never, ever, have to be opened – one of the envelope’s seals popped open. A call for Pritt Stick and Sellotape was rapidly answered. An absurd moment in such a solemn process.

So what were my perceptions of office as the sun shone on us in those early days?

All in all, I felt we were successfully setting the scene for a long-lasting coalition, and for turning around our economic fortunes.

By the end of the first month Sam and I decided we and the children would move into Downing Street rather than staying in west London, and we brought across the entire contents of our home – bikes, beds, beanbags and, after a few months, our new baby daughter.

When we departed six years later, we left some of the furniture behind. This included an IKEA kitchen cabinet which I had assembled in the days just after Florence had been born. Nick Clegg had needed to see me, and found me in the kitchen surrounded by pages of instructions, wooden panels, nuts, bolts and screws. He immediately helped out, and we joked as we assembled the ‘coalition cabinet’. Samantha commended us on our work, but pointed out that the two doors did not quite align with each other.

For me, living in Downing Street was perfect. Whether I was upstairs in the flat or downstairs in the office, I was never far from my two enormous responsibilities, to my family and to the country.

For the Record

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