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Elaine Marmel. QuickBooks Online For Dummies
QuickBooks® Online For Dummies® To view this book's Cheat Sheet, simply go to www.dummies.com and search for “QuickBooks Online For Dummies Cheat Sheet” in the Search box. Table of Contents
List of Tables
List of Illustrations
Guide
Pages
Introduction
About This Book
Foolish Assumptions
Icons Used in This Book
Beyond the Book
Where to Go from Here
Getting Started with QBO and QBOA
Introducing QBO and QBOA
QBO for the Client and QBOA for the Accountant
Comparing interfaces
Taking a look at QBO Desktop and QBO Mobile
Introducing QBO Desktop
Understanding QBO mobile apps
Understanding the Cloud
Should You Move to the Cloud?
System Requirements
Embracing the QBO/QBOA Format
It’s All about Subscriptions
The Self-Employed version
USAGE LIMITS FOR QBO SIMPLE START, ESSENTIALS, AND PLUS
The Simple Start version
The Essentials version
The Plus version
The Advanced version
Simple Start, Essentials, Plus, and Advanced with Payroll
What Does It Cost?
Addressing Payroll Needs
Switching from QuickBooks Desktop
Where Add-On Apps Fit In
Managing the Books for the End User
Creating a Client Company in QBO
Signing Up for QBO
Setting Up a New Company
Understanding the Dashboard Page
Establishing Company Settings
Examining company preferences
Examining billing and subscription settings and usage limits
Setting sales preferences
Examining sales settings
Customizing form appearance
Importing form styles
Taking a look at expense preferences
Examining options to receive customer payments
Reviewing advanced preferences
CATEGORIES, CLASSES, AND LOCATIONS … OH, MY!
Working with Multiple Currencies
DO I NEED THE MULTICURRENCY FEATURE?
How the Multicurrency feature changes QBO
Turning on the Multicurrency feature
Setting up currencies
Using multiple currencies
Updating the Chart of Accounts
A FEW NOTES ON PAYING OWNERS
PROPER ACCOUNT BALANCES
Taking Advantage of QuickBooks Labs
Signing In to and Out of QBO
Managing List Information
Importing People into a List
THE DATA FILE’S LAYOUT IN EXCEL
Adding New People to a List
Creating a new customer
Using customer types
Adding sub-customers
Searching Lists for People
Working with a particular person
Sorting a list
Exporting a list to Excel
Working with a batch of people
Changing Settings for People Lists
Working with Products and Services Items
TAKING ADVANTAGE OF SKUs
Establishing categories
Setting up sales taxes
Adding service and non-inventory items
Creating an inventory item
Working with bundles
Changing item types
TYPES OF CHANGES YOU CAN MAKE
Using pricing rules
Adjusting inventory item information
Adjusting inventory quantities
Editing an inventory quantity adjustment
Adjusting an inventory item’s starting value
A Look at Other Lists
Dealing with the Outflow of Money
GETTING UP AND RUNNING
Writing a Check
Assigning a check to accounts or items
Writing a check for an outstanding bill
Creating an Expense
QBO AND CREDIT CARD TRANSACTIONS
Entering a Purchase Order
Turning on the purchase order feature
Creating a purchase order
Working with partial purchase orders
Entering and Paying Bills
Entering a bill
About recurring transactions
Creating a recurring transaction
Making changes to recurring transactions
Recording a vendor credit
RECORDING A REFUND TO A CARD CREDIT
When a vendor issues a refund check …
Paying bills
Managing the Inflow of Money
Managing Projects
Turning on projects in QBO
Enabling projects in Customer lists
Converting sub-customers to projects
Setting up a project
Adding transactions to a project
Projects and reporting
Getting Started with Sales Transactions
Customizing forms to handle subtotals
Preparing an invoice
QBO AND GOOGLE CALENDAR
Recording a customer payment
USING THE UNDEPOSITED FUNDS ACCOUNT
HANDLING OVERPAYMENTS
Managing invoice status
Working with estimates
Preparing an estimate
NON-POSTING TRANSACTIONS
Copying an estimate to a purchase order
Converting an estimate to an invoice
Copying an existing estimate
Creating a progress invoice
Working with sales receipts
Entering a sales receipt
Printing sales receipts and packing slips
Giving Money Back to a Customer
Recording a credit memo
Issuing a refund to a customer
Creating Billable Time Entries
Entering a single time activity
Using a timesheet to record time
Adding a Billable Expense to an Invoice
Working in Registers
Understanding Registers
Entering and Editing Transactions
Entering a transaction
Editing a transaction
Other Things You Can Do in a Register
Sorting transactions
Filtering transactions
Printing a register
Handling Bank and Credit Card Transactions
Controlling the Appearance of Bank Accounts
Connecting QBO Accounts to Financial Institutions
Connecting … or not connecting
CONNECTING AS A FORM OF DATA ENTRY … NOT!
Connecting Bank or Credit Card accounts
Setting up a Bank or Credit Card account
Directly connecting a Bank or Credit Card account
When you can’t connect directly …
Using Web Connect
Importing transactions via Excel
Converting Receipts to Transactions
Managing Downloaded Activity
Excluding transactions
Including transactions
When QBO guesses correctly …
When QBO doesn’t know …
Transactions QBO thinks you should add …
Transactions QBO thinks it can match …
Establishing rules to accept transactions
How rules work
THE ORDER OF RULES
Creating a rule
THE MEMO FIELD AND TRANSACTION RULES
Fixing mistakes
Making a Bank Deposit
Reconciling a Bank Account
WHEN THE OPENING BALANCE DOESN’T MATCH THE STATEMENT
Tagging Transactions
Paying Employees and Contractors
WHAT ABOUT INTUIT ONLINE PAYROLL?
Understanding the Employee Payroll Process
Getting Started with QBO Payroll (QBOP)
ESTABLISHED EMPLOYERS AND ENTERING PAYROLL HISTORY
Turning on QBOP
Setting payroll preferences
Setting up payroll taxes
Preparing Payroll
Recording payroll information
LETTING EMPLOYEES USE TIMESHEETS
Reviewing and generating payroll checks
Establishing or Correcting Payroll Exemptions
Printing payroll reports
Managing Payroll Taxes
Paying payroll taxes
PAYROLL-RELATED DUE DATES
Viewing payroll tax forms
Paying Contractors
Setting up 1099 contractors
Paying contractors
Reporting on 1099 vendor payments
Preparing 1099s
How’s the Business Doing?
Quickly Review Income and Expenses
Finding the Report You Want
Examining standard reports
Finding reports you customize
Taking a look at management reports
Searching for a report
Printing a Report
Customizing a report
Exporting to Excel
Saving a customized report
Managing the Books for the Accountant
Setting Up Shop in QBOA
Signing Up for and into QBOA
Examining the QBOA Interface
Working with the Your Practice view
Working with Your Books
Setting Up Your Team
LEAD ACCOUNTANTS
Controlling the Appearance of the Client List
Understanding and Using the Free QBOA Company
Working with the Sample Company
Closing Companies and QBOA
Working with Wholesale Billing
Signing up for Wholesale Billing
LIMITATIONS ASSOCIATED WITH THE WHOLESALE BILLING PROGRAM
Adding existing clients to your Wholesale Billing subscription
WHY CAN’T I MIGRATE A CLIENT?
Removing clients from your Wholesale Billing subscription
Working with your Wholesale Billing history
Stop using Wholesale Billing
Adding Companies to the QBOA Client List
Adding a Client’s Company to the Client List
Having a client invite you to be the accountant user
Inviting a client to your practice
Transferring master administrator rights back to your client
Inviting the client to become a company administrator
Transferring the master administrator role to the client
Importing QuickBooks Desktop Information into QBO
General conversion considerations
PAYROLL AND DESKTOP DATA CONVERSION
An overview of what won’t import
Updating your edition of QuickBooks Desktop
USING A QuickBooks DESKTOP TRIAL FOR CONVERSION
Transferring data from a desktop company into QBO
After converting …
WANT TO “UNDO” AN IMPORT?
Switching between Client QBO Companies
Exploring a Client’s Company from QBOA
Opening a Client’s Company
Reviewing a Client QBO Company
Taking a look at the Client Overview page
WORKING IN MULTIPLE WINDOWS
Examining company setup information
Taking a look at the Chart of Accounts
Importing a Chart of Accounts
Editing or adding accounts
Adding account numbers
Reviewing list information
Exporting and importing bank feed rules
Working in a Client’s Company
Making Navigation Easy
Using keyboard shortcuts
Opening multiple windows
Working in two companies simultaneously
Examining Available Transaction Types
Searching for Transactions
Making Client Notes
Communicating with a Client
Using Accountant Tools
Reporting and Paying Sales Taxes
Managing Your Practice
Understanding the Grid view
Creating projects and tasks
Creating a project
Working with tasks
Updating task status
Editing and deleting project information
Working in the List view
Working in the Calendar view
Communicating with team members about work
Facilitating Accountant Activities
Reviewing reports
Examining voided and deleted transactions
Closing the books
Month-End Review
Transaction Review
Account Reconciliation
Final Review
Reclassifying transactions
Writing off invoices
Understanding the Prep for Taxes page
A brief look at other accountant tools
The Part of Tens
Ten Things about the Chrome Browser Interface
Understanding Users
Windows and Tabs
Using the Omnibox to Visit a Web Page
Using the Omnibox to Search the Web
What’s the Star?
Full-Screen Mode
Accessing Your Browsing History
Examining the Chrome Menu
About Signing In to (and Out of) Chrome
Creating a Google account
Signing In to Chrome
Signing Out of Chrome
Using the Chrome Web Store
WEB APPS AND PLUG-INS AND EXTENSIONS, OH MY!
Ten Ways to Use Chrome Effectively
Setting a Home Page
Automatically Opening Excel Reports Exported from QBO
Using Keyboard Shortcuts
Chrome and Security
Chrome and Privacy
Handling cookies
Chrome and JavaScript
Flash
Working in Incognito mode
Deleting browsing history
Reviewing miscellaneous privacy settings
Using Google tools to manage privacy
Using Bookmarks in Chrome
Creating a bookmark
Displaying the Bookmarks bar
Importing bookmarks
Managing bookmarks
Duplicating and Pinning Tabs
Using Chrome on Multiple Monitors
Working with Chrome Users
Adding a Chrome user
Opening a different user
Switching to a different user
Removing a user you no longer need
Zooming In and Out
Downloading Files
QBO, QuickBooks Desktop, and Data Conversion
What Doesn’t Import
Features Not Fully Available in QBO
Looking at List Limitations
Chart of Accounts
Customers and jobs
Group Items
Inactive list elements
Other names
Recurring transactions
Sales tax items
Ship Via list
Subtotals
Types for customers, jobs, and vendors
Vendors
Exploring Payroll Conversion
Completing payroll setup
Special payroll notes
Examining Inventory and the Items List
Examining Other Special Cases
Bills
Bill payments
Budgets
Closing date
Credit card charges
Custom fields
Discounts
Documents
Finance charges
Invoices
Journal entries
Customized sales form templates
Merchant account service
Multicurrency
Online bill payment
Pending sales
Print mailing labels
Purchase orders
Receive items
Reimbursable expenses
Reports
Report customization
Sales rep
Tax support
Terms
Write letters
Index. A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
V
W
Y
About the Author
Author’s Acknowledgments
WILEY END USER LICENSE AGREEMENT
