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Assignment 1: Describe the setup of your own PMO

Individual or (affinity) groups (20 + 10 min)

• Use a flipchart to draw the positioning of your PMO

• Add the services the PMO delivers

Plenary presentation to the class

Assignment 2: Blueprint

In (affiliate) groups:

• Draw a blue print for a corporate PMO or the one you would like to create in your own organization (15 min)

• Present to the group (10 min)

Assignment 3: Outline plan

Individual or (affinity) groups:

• Create an outline plan for the establishment of the PMO described in the blueprint in the previous assignment (15 min)

• Present to the group (10 min)

Assignment 4: Center of Excellence

Individual or (affinity) groups:

You are a member of the center of excellence and you have to facilitate a lesson learned workshop (10 min).

• Create a possible agenda for the workshop

• Put the answer on a flip-over and discuss

Assignment 5: Tools

Individual or (affinity) groups:

• Create a list (or drawings) of the tools you are using in your organization

• Prepare to explain your tools (15 min)

Assignment 6: Techniques

Individual or (affinity) groups:

• Create a list (or drawings) of the techniques you are using in your organization

• Prepare to explain your tools (15 min)

Assignment 7: Risks

Individual or (affinity) groups:

• What do you see as the biggest risks for a P3O organization in your organization?

• What can you do to mitigate these risks (10 min)?

Assignment 8: Vision statement

You are going to re-vitalize or build your PMO. Your vision statement will help to create buy-in for your ideas.

Individual or (affinity) groups:

• Create a vision statement

Answers and explanations assignments

The assignments do not have a clear-cut answer, partly because they are practical assignments. It is important to evaluate the assignments and to pay extra attention that certain aspects are used during the assignments.

The answers/explanation to the assignments give you subjects to discuss in the evaluation. The following aspects need to be present in giving a full explanation of the assignment.

Explanations 1: Describe the setup of your own PMO

• Do this exercise at the beginning of the class

• Keep the flipcharts at the wall (for references during the training)

Explanations 2: Blueprint

Must include elements of processes, organization, technology and information and performance levels:

Processes

• Portfolio planning

• Financial management

• Business/ ICT-architecture

• Portfolio management

• Governance and reporting

• Procurement/ contract management

• Capacity planning/ allocation

• Benefits management

• Assurance

Organization

• Governance model changes

• Organization design P3O

• Roles P3O

• Team composition

• Competences

• Culture

Technology

• Location, housing, services

• Office applications

• Schedule software

• Budget control systems

• Configuration management

• Communication / web portal

Information

• Reporting requirements

• Rapporting formats / dashboards

• Databases

– Portfolio database

– Project/ programme databases

– Performance databases

– Management databases

– Configuration management database (CMDB)

Performance levels

• Operating costs

• Service levels

• Revenues

Explanations 3: Outline plan

• The plan must contain a realistic time scale

• Deliverables regarding tools, training

• Periodic reporting and communication

• In line with the blueprint

Explanations 4: Lessons learned workshop agenda

• Right balance between topics and duration

• Possible review topics: organization, performance, risk, issue management, dependencies

• Personal views

• For each of the topics: what went well, badly, could be improved (or top or tips)

• Way forward (actions, owners, dates)

Explanations 5: Tools

• Are the tools explained or visualized?

• In a group, evaluate the tools

Explanations 6: Techniques

• Are the techniques explained or visualized?

• In a group, evaluate the techniques

Explanations 7: Risks

• Risks can be explained in the following way:

∘ Risk cause	> risk driver
∘ Risk (event)	> threat or opportunity
∘ Risk effect	> impact on the objectives of the PMO

• Are mitigation plans realistic?

Explanations 8: Vision statement

Content:

• Clear statement of the end goal of the PMO

• Any imposed constraints

• Context for the programme

• Any relevant information to help set expectations

• Any information to support the justification for change

Quality criteria:

• Is written as a future state

• Can be easily understood with implicit benefits for all key stakeholders

• Describes a compelling future that engages the heart and the head

• Is short, memorable and easy to communicate

• Is verifiable without too many detailed performance targets

• Sets out the current reality as part of the justification for the change

• Is sufficient flexible to remain relevant over life of the programme

P3O Foundation Examination

Exam Paper Questions Cross Reference to Database Ids For Exam Paper:

P3O_FND_2013_ExamPaper_EN_SamplePaper1_V1.0

Foundation Examination

Week ending:

For Exam Paper: P3O_FND_2013_ExamPaper_EN_SamplePaper1_V2.0