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Project Management For Dummies® To view this book's Cheat Sheet, simply go to www.dummies.com and search for “Project Management For Dummies Cheat Sheet” in the Search box. Table of Contents
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4 Introduction About This Book Foolish Assumptions Icons Used in This Book Beyond the Book Where to Go from Here
5 Part 1: Getting Started with Project Management Chapter 1: Project Management: The Key to Achieving Results Determining What Makes a Project a Project Adopting a Principled Approach to Project Management What Happened to Process Groups and Knowledge Areas? Do You Have What It Takes to Be an Effective Project Manager? Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 2: I’m a Project Manager! Now What? Knowing the Project Manager’s Role Aligning with the Four Values that Comprise the Code of Ethics Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 3: Beginning the Journey: The Genesis of a Project Gathering Ideas for Projects Developing the Project Charter Deciding Which Projects to Move to the Second Phase of Their Life Cycle Tailoring Your Delivery Approach Identifying the Models, Methods, and Artifacts to Use Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 4: Knowing Your Project’s Stakeholders: Involving the Right People Understanding Your Project’s Stakeholders Developing a Stakeholder Register Determining Whether Stakeholders Are Drivers, Supporters, or Observers Displaying Your Stakeholder Register Confirming Your Stakeholders’ Authority Assessing Your Stakeholders’ Power and Interest Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 5: Clarifying What You’re Trying to Accomplish — And Why Defining Your Project with a Scope Statement Looking at the Big Picture: Explaining the Need for Your Project Marking Boundaries: Project Constraints Facing the Unknowns When Planning: Documenting Your Assumptions Presenting Your Scope Statement in a Clear and Concise Document Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 6: Developing Your Game Plan: Getting from Here to There Divide and Conquer: Breaking Your Project into Manageable Chunks Creating and Displaying Your Work Breakdown Structure Identifying Risks While Detailing Your Work Documenting What You Need to Know about Your Planned Project Work Relating This Chapter to the PMP Exam and PMBOK 7
6 Part 2: Planning Time: Determining When and How Much Chapter 7: You Want This Project Done When? Picture This: Illustrating a Work Plan with a Network Diagram Analyzing a Network Diagram Working with Your Project’s Network Diagram Developing Your Project’s Schedule Estimating Activity Duration Displaying Your Project’s Schedule Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 8: Establishing Whom You Need, How Much of Their Time, and When Getting the Information You Need to Match People to Tasks Estimating Needed Commitment Ensuring Your Project Team Members Can Meet Their Resource Commitments Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 9: Planning for Other Resources and Developing the Budget Determining Non-Personnel Resource Needs Making Sense of the Dollars: Project Costs and Budgets Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 10: Venturing into the Unknown: Dealing with Risk Defining Risk and Risk Management Focusing on Risk Factors and Risks Assessing Risks: Probability and Consequences Getting Everything under Control: Managing Risk Preparing a Risk Management Plan Relating This Chapter to the PMP Exam and PMBOK 7
7 Part 3: Group Work: Putting Your Team Together Chapter 11: Aligning the Key Players for Your Project Defining Three Organizational Environments Recognizing the Key Players in a Matrix Environment Working Successfully in a Matrix Environment Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 12: Defining Team Members’ Roles and Responsibilities Outlining the Key Roles Making Project Assignments Picture This: Depicting Roles with a Responsibility Assignment Matrix Dealing with Micromanagement Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 13: Starting Your Project Team Off on the Right Foot Finalizing Your Project’s Participants Developing Your Team Laying the Groundwork for Controlling Your Project Hear Ye, Hear Ye! Announcing Your Project Setting the Stage for Your Project Retrospective Relating This Chapter to the PMP Exam and PMBOK 7
8 Part 4: Steering the Ship: Managing Your Project to Success Chapter 14: Tracking Progress and Maintaining Control Holding On to the Reins: Monitoring and Controlling Establishing Project Management Information Systems Putting Your Control Process into Action Reacting Responsibly When Changes Are Requested Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 15: Keeping Everyone Informed I Meant What I Said and I Said What I Meant: Successful Communication Basics Choosing the Appropriate Medium for Project Communication Preparing a Written Project Progress Report Holding Key Project Meetings Preparing a Project Communications Management Plan Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 16: Encouraging Peak Performance by Providing Effective Leadership Exploring the Differences between Leadership and Management Recognizing the Traits People Look for in a Leader Developing Personal Power and Influence You Can Do It! Creating and Sustaining Team Member Motivation Leading a Diverse, Equitable, and Inclusive Project Team Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 17: Bringing Your Project to Closure Staying the Course to Completion Handling Administrative Issues Providing a Smooth Transition for Team Members Surveying the Results: The Project Retrospective Evaluation Relating This Chapter to the PMP Exam and PMBOK 7
9 Part 5: Taking Your Project Management to the Next Level Chapter 18: Using Newer Methods and Resources to Enhance Your Project Management Taking a Look at the Agile Approach to Project Management Using Computer Software Effectively Using Social Media to Enhance Project Management Relating This Chapter to the PMP Exam and PMBOK 7 Chapter 19: Monitoring Project Performance with Earned Value Management Defining Earned Value Management The How-To: Applying Earned Value Management to Your Project Determining a Task’s Earned Value Relating This Chapter to the PMP Exam and PMBOK 7
10 Part 6: The Part of Tens Chapter 20: Ten Questions to Ask Yourself as You Plan Your Project What’s the Purpose of Your Project? Whom Do You Need to Involve? What Results Will You Produce? What Constraints Must You Satisfy? What Assumptions Are You Making? What Work Has to Be Done? When Does Each Activity Start and End? Who Will Perform the Project Work? What Other Resources Do You Need? What Can Go Wrong? Chapter 21: Ten Tips for Being a Better Project Manager Be a “Why” Person Be a “Can Do” Person Think about the Big Picture Think in Detail Assume Cautiously View People as Allies, Not Adversaries Mean What You Say and Say What You Mean Respect Other People Acknowledge Good Performance Be a Manager and a Leader
11 Appendix: Combining the Techniques into Smooth-Flowing Processes Preparing Your Project Plan Controlling Your Project during Performance
12 Index
