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MINNESOTA DEPARTMENT OF CORRECTIONS

Minnesota Correctional Facility- Stillwater

To: Unit Staff

FROM: LT.

Regarding; Unit Lock Downs

SEARCHING CANTEEN ITEMS - In the "shakedown buckets" that you have, there is a container labeled "food". The Security Instruction states "Staff will empty dry canteen items into designated containers so the contents can be viewed. Staff will return the contents to the original container after searching." Laundry detergent is to be emptied into pitchers labeled "soap" (Use the funnel provided) and then returned to the original soap container.

Sealed containers should be opened and dumped for visual inspection for contraband. For material that cannot be visually inspected, use the hand held metal detector. If any item appears suspicious, you are authorized to remove any material so that it can be visually inspected.

ESCORTS- The Security Instruction states that staff will escort offenders directly to and from visiting. Observe all offender movement to ensure no contraband is passed. '

TIER COMPLETION- When conducting shakedowns, an entire tier (starting from each end and working toward the middle of the gallery) must be completed so the chance of passing contraband is reduced.

PROPERTY- Document all items that are removed to property and let the property officer decide proper disposition.

GARBAGE- Along with the daily garbage collection flag is to be swept and cleaned as needed, a minimum of once a day. .

BREAKFAST- 1st watch will serve breakfast.

A. Lockup Procedures

1) Staff will secure all offenders in their individual cells until the entire unit is searched and the shakedown ends. Offenders are served meals in their cells and every effort is made to provide hot meals for the duration of the lockup and within budget restraints. The unit lieutenant or designee will ensure that:

2) Property inventories are obtained and ready for the shakedown crews.

3) Shakedown crews and ancillary staff are organized and assigned their duties; and there is a two person shakedown team for every offender cell searched.

4) He/She supervises the shakedown and the crews ensuring that the rules and procedures are followed.

5) All confiscated property is correctly marked with the offender's name and OlD number and given to the Property Department for disposition; evidence is properly marked, logged, and entered into evidence; and appropriate incident reports are written and submitted to the watch commander.

6) All shakedown items and tools are properly signed in and out, accounted for, and secured.

7) The Plant Management Department is notified of needed repairs, special work orders, etc. during the lockup period. Plant Maintenance staff will conduct a security check of the outside window bars. Plant maintenance staff will notify the unit staff when this is complete. The unit will document bar checks.

8) In conjunction with the program director, prepare a written set of questions to ask representative offenders about the lockup and conditions in the living unit and/or the entire facility.

9) Items such as kite forms, toilet paper and other essential items are made available to the offender population daily throughout the lockup.

10) Garbage is collected daily and the flag area is swept and cleaned as needed, minimally once per day.

11) A daily information report is prepared for the captain's report.

B. Food Service

12) Meal will be prepared in the kitchen and delivered to the living unit.

13) Unit staff will deliver the food trays to the offenders in a timely manner.

14) Staff will wear cotton gloves while handing out hot food trays. Sanitary gloves must be worn when handing out all bread and unheated food. Long hair must be tied back.

15) First watch officer will dispense breakfast meals.

C. Visiting

1) Visiting privileges may be curtailed or modified if the lockup is extended or if there are extenuating circumstances.

2) Offenders are subject to an unclothed body search in the living unit before going to a visit.

3) Staff will escort offenders directly to and from visiting.

4) In-house segregation and loss of privileges will continue during the lockup.

5) All count procedures will remain in effect.

6) Staff will conduct security rounds at least hourly and the times and routes must be varied so offenders cannot anticipate when rounds will be made. First watch staff rounds must be made more frequently than during normal operations and staff must pay closer attention to the offender population.

D. Search Procedures

1. Staff will search each offender; each cell and all common areas during the lockup.

2. The following steps must be taken when searching offenders and their cells.

3. At least a two staff team will conduct searches.

4. Upon entering the cell, officers will conduct an unclothed body search of the offender, including all clothing, shoes and any other items to be taken with him while his cell is searched.

6. Upon completion of the unclothed body search, staff will remove the offender to an area away from the cell. The offender must be handcuffed while his cell is being searched.

7. When searching a cell, officers will start at the front and rear and work toward the middle of the cell until they meet, which prevents officers from searching the same area twice. Officers must search all areas of the cell including the:

a) Air vent

b) Toilet

c) Sink drain

d) Inside of the water spout

e) All cabinets

f) Footlockers

g) Bedding and bed

h) The bars on the cell door

I) The door itself

J) Door track

Officers must flush and plunge the toilet. A mirror must be used to check areas not easily seen. Electrical boxes, conduits, light fixtures, etc. must be checked at least randomly and/or when it appears they have been tampered. Electrical lights and switch plates must be removed for search, staff must notify Plant Management staff to have lights and switch plates removed. Staff must search the offender's personal property including canteen items. Staff will empty dry canteen items into designated containers so the contents can be viewed. Staff will return the contents to the original container after searching.

k) When searching offender property, officers will look for (not feel, to avoid accidental cuts, sticks, etc.) altered property, excessive property and the general condition of the cell.

I) All items removed from a cell must be marked with masking tape indicating the offender's name, OlD number, unit and cell number. The items must be listed on the Inventory of Unauthorized Property and Disposition form completed by the searching officers. The offender must receive a copy of the completed form upon conclusion of the search.

m) Officers will thoroughly inspect and metal detect mattresses and pillows.

Altered mattresses must be replaced. Offenders found with altered mattresses will receive a formal discipline report.

n) At the completion of cell searches, all offenders must be in compliance with the facility's allowable cell items and property limits.

o) Officers will conduct the search in a systematic manner and will take care to avoid damage to offenders' property. Officers will make reasonable efforts to leave the cell in an orderly condition.

p) Daily search and remove garbage from the cell. Leave the offender with a new garbage bag.

q) Offender ID card and cable ties must be checked for accuracy and alteration.

r) Officers will thoroughly search all common areas, including the flag, exercise equipment, tables, storage closets and shower areas for contraband and tampering.

s) When conducting cell searches, officers must start on the top tier and complete the entire tier (front to break or break to back) before stopping to avoid the possibility of offenders passing contraband from one cell to another.

t) Officers will submit work orders to correct any physical plant deficiencies noted during the lockup.