Читать книгу Technical Building Services A Complete Guide - 2020 Edition - Gerardus Blokdyk - Страница 8
ОглавлениеCRITERION #2: DEFINE:
INTENT: Formulate the stakeholder problem. Define the problem, needs and objectives.
In my belief, the answer to this question is clearly defined:
5 Strongly Agree
4 Agree
3 Neutral
2 Disagree
1 Strongly Disagree
1. Is the current ‘as is’ process being followed? If not, what are the discrepancies?
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2. What is the scope of the Technical building services work?
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3. Are there any constraints known that bear on the ability to perform Technical building services work? How is the team addressing them?
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4. The political context: who holds power?
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5. What are the core elements of the Technical building services business case?
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6. Is the scope of Technical building services defined?
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7. How often are the team meetings?
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8. Have specific policy objectives been defined?
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9. What is in the scope and what is not in scope?
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10. What defines best in class?
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11. Have the customer needs been translated into specific, measurable requirements? How?
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12. Is Technical building services linked to key stakeholder goals and objectives?
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13. Who approved the Technical building services scope?
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14. What Technical building services requirements should be gathered?
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15. Are task requirements clearly defined?
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16. What is out-of-scope initially?
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17. How will variation in the actual durations of each activity be dealt with to ensure that the expected Technical building services results are met?
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18. Is there a critical path to deliver Technical building services results?
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19. How do you hand over Technical building services context?
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20. How are consistent Technical building services definitions important?
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21. Are resources adequate for the scope?
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22. How and when will the baselines be defined?
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23. What intelligence can you gather?
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24. Are roles and responsibilities formally defined?
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25. Have all of the relationships been defined properly?
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26. Are required metrics defined, what are they?
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27. Are different versions of process maps needed to account for the different types of inputs?
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28. What are (control) requirements for Technical building services Information?
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29. What specifically is the problem? Where does it occur? When does it occur? What is its extent?
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30. Is the Technical building services scope manageable?
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31. Are all requirements met?
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32. What information do you gather?
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33. What critical content must be communicated – who, what, when, where, and how?
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34. How did the Technical building services manager receive input to the development of a Technical building services improvement plan and the estimated completion dates/times of each activity?
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35. How do you catch Technical building services definition inconsistencies?
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36. How do you manage unclear Technical building services requirements?
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37. Has your scope been defined?
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38. What gets examined?
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39. How do you gather the stories?
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40. How does the Technical building services manager ensure against scope creep?
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41. Is it clearly defined in and to your organization what you do?
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42. Has the Technical building services work been fairly and/or equitably divided and delegated among team members who are qualified and capable to perform the work? Has everyone contributed?
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43. What is the context?
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44. What is the definition of success?
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45. What customer feedback methods were used to solicit their input?
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46. How do you gather Technical building services requirements?
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47. Are team charters developed?
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48. How do you think the partners involved in Technical building services would have defined success?
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49. Are the Technical building services requirements testable?
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50. Are approval levels defined for contracts and supplements to contracts?
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51. Are audit criteria, scope, frequency and methods defined?
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52. How do you build the right business case?
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53. What happens if Technical building services’s scope changes?
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54. How would you define Technical building services leadership?
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55. Is full participation by members in regularly held team meetings guaranteed?
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56. Has the direction changed at all during the course of Technical building services? If so, when did it change and why?
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57. Is the team formed and are team leaders (Coaches and Management Leads) assigned?
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58. What are the boundaries of the scope? What is in bounds and what is not? What is the start point? What is the stop point?
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59. What is the scope of Technical building services?
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60. Is the team sponsored by a champion or stakeholder leader?
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61. Is there a completed SIPOC representation, describing the Suppliers, Inputs, Process, Outputs, and Customers?
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62. What are the Technical building services use cases?
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63. Has everyone on the team, including the team leaders, been properly trained?
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64. Will team members regularly document their Technical building services work?
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65. How would you define the culture at your organization, how susceptible is it to Technical building services changes?
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66. Are improvement team members fully trained on Technical building services?
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67. What are the Roles and Responsibilities for each team member and its leadership? Where is this documented?
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68. How do you keep key subject matter experts in the loop?
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69. Are accountability and ownership for Technical building services clearly defined?
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70. How have you defined all Technical building services requirements first?
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71. What are the dynamics of the communication plan?
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72. What Technical building services services do you require?
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73. What scope do you want your strategy to cover?
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74. Has a high-level ‘as is’ process map been completed, verified and validated?
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75. What is a worst-case scenario for losses?
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76. What is out of scope?
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77. What constraints exist that might impact the team?
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78. Why are you doing Technical building services and what is the scope?
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79. When is the estimated completion date?
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80. How do you manage changes in Technical building services requirements?
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81. How do you gather requirements?
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82. If substitutes have been appointed, have they been briefed on the Technical building services goals and received regular communications as to the progress to date?
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83. Are there different segments of customers?
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84. Where can you gather more information?
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85. What sort of initial information to gather?
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86. What was the context?
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87. Are stakeholder processes mapped?
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88. Do you all define Technical building services in the same way?
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89. Is the team adequately staffed with the desired cross-functionality? If not, what additional resources are available to the team?
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90. Have all basic functions of Technical building services been defined?
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91. When are meeting minutes sent out? Who is on the distribution list?
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92. Who are the Technical building services improvement team members, including Management Leads and Coaches?
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93. Will team members perform Technical building services work when assigned and in a timely fashion?
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94. Has the improvement team collected the ‘voice of the customer’ (obtained feedback – qualitative and quantitative)?
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95. Are the Technical building services requirements complete?
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96. Is special Technical building services user knowledge required?
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97. How was the ‘as is’ process map developed, reviewed, verified and validated?
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98. Is the team equipped with available and reliable resources?
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99. Does the team have regular meetings?
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100. What key stakeholder process output measure(s) does Technical building services leverage and how?
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101. Is there regularly 100% attendance at the team meetings? If not, have appointed substitutes attended to preserve cross-functionality and full representation?
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102. Is the work to date meeting requirements?
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103. What system do you use for gathering Technical building services information?
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104. Has a project plan, Gantt chart, or similar been developed/completed?
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105. What is in scope?
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106. What are the compelling stakeholder reasons for embarking on Technical building services?
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107. When is/was the Technical building services start date?
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108. Do the problem and goal statements meet the SMART criteria (specific, measurable, attainable, relevant, and time-bound)?
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109. In what way can you redefine the criteria of choice clients have in your category in your favor?
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110. Is data collected and displayed to better understand customer(s) critical needs and requirements.
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111. Scope of sensitive information?
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112. How will the Technical building services team and the group measure complete success of Technical building services?
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113. Has a team charter been developed and communicated?
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114. Is Technical building services required?
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115. How can the value of Technical building services be defined?
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116. How is the team tracking and documenting its work?
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117. Are customer(s) identified and segmented according to their different needs and requirements?
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118. What would be the goal or target for a Technical building services’s improvement team?
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119. What are the record-keeping requirements of Technical building services activities?
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120. What is the definition of Technical building services excellence?
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121. Is there a Technical building services management charter, including stakeholder case, problem and goal statements, scope, milestones, roles and responsibilities, communication plan?
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122. What are the rough order estimates on cost savings/opportunities that Technical building services brings?
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123. What are the requirements for audit information?
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124. How do you manage scope?
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125. Has/have the customer(s) been identified?
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126. Is there any additional Technical building services definition of success?
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127. What baselines are required to be defined and managed?
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128. What scope to assess?
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129. Has a Technical building services requirement not been met?
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130. Do you have organizational privacy requirements?
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131. Is there a clear Technical building services case definition?
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132. Who is gathering information?
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133. Is Technical building services currently on schedule according to the plan?
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134. Will a Technical building services production readiness review be required?
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135. What are the Technical building services tasks and definitions?
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136. Is the Technical building services scope complete and appropriately sized?
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137. Has anyone else (internal or external to the group) attempted to solve this problem or a similar one before? If so, what knowledge can be leveraged from these previous efforts?
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138. What is the scope of the Technical building services effort?
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139. What are the tasks and definitions?
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140. Is the improvement team aware of the different versions of a process: what they think it is vs. what it actually is vs. what it should be vs. what it could be?
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141. Is there a completed, verified, and validated high-level ‘as is’ (not ‘should be’ or ‘could be’) stakeholder process map?
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Add up total points for this section: _____ = Total points for this section
Divided by: ______ (number of statements answered) = ______ Average score for this section
Transfer your score to the Technical building services Index at the beginning of the Self-Assessment.
