Читать книгу Managed Content As A Service A Complete Guide - 2020 Edition - Gerardus Blokdyk - Страница 8
ОглавлениеCRITERION #2: DEFINE:
INTENT: Formulate the stakeholder problem. Define the problem, needs and objectives.
In my belief, the answer to this question is clearly defined:
5 Strongly Agree
4 Agree
3 Neutral
2 Disagree
1 Strongly Disagree
1. Is there a completed SIPOC representation, describing the Suppliers, Inputs, Process, Outputs, and Customers?
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2. What Managed Content as a Service requirements should be gathered?
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3. What are (control) requirements for Managed Content as a Service Information?
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4. What are the Managed Content as a Service use cases?
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5. Has your scope been defined?
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6. Has everyone on the team, including the team leaders, been properly trained?
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7. What are the Roles and Responsibilities for each team member and its leadership? Where is this documented?
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8. Are customer(s) identified and segmented according to their different needs and requirements?
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9. Has the direction changed at all during the course of Managed Content as a Service? If so, when did it change and why?
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10. How do you manage scope?
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11. What is the scope of the Managed Content as a Service effort?
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12. What system do you use for gathering Managed Content as a Service information?
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13. What baselines are required to be defined and managed?
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14. Has the Managed Content as a Service work been fairly and/or equitably divided and delegated among team members who are qualified and capable to perform the work? Has everyone contributed?
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15. Are there any constraints known that bear on the ability to perform Managed Content as a Service work? How is the team addressing them?
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16. Are approval levels defined for contracts and supplements to contracts?
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17. Will a Managed Content as a Service production readiness review be required?
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18. The political context: who holds power?
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19. Have the customer needs been translated into specific, measurable requirements? How?
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20. Are the Managed Content as a Service requirements testable?
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21. Does the scope remain the same?
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22. What Managed Content as a Service services do you require?
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23. What would be the goal or target for a Managed Content as a Service’s improvement team?
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24. What is the scope?
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25. How does the Managed Content as a Service manager ensure against scope creep?
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26. What are the requirements for audit information?
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27. Is the team equipped with available and reliable resources?
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28. What are the record-keeping requirements of Managed Content as a Service activities?
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29. How will the Managed Content as a Service team and the group measure complete success of Managed Content as a Service?
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30. What is the scope of Managed Content as a Service?
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31. Is scope creep really all bad news?
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32. Are task requirements clearly defined?
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33. How was the ‘as is’ process map developed, reviewed, verified and validated?
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34. How do you catch Managed Content as a Service definition inconsistencies?
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35. What was the context?
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36. How can the value of Managed Content as a Service be defined?
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37. What are the dynamics of the communication plan?
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38. What constraints exist that might impact the team?
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39. Is the work to date meeting requirements?
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40. How have you defined all Managed Content as a Service requirements first?
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41. Will team members regularly document their Managed Content as a Service work?
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42. When are meeting minutes sent out? Who is on the distribution list?
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43. Are all requirements met?
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44. Is the team adequately staffed with the desired cross-functionality? If not, what additional resources are available to the team?
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45. Are there different segments of customers?
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46. Is there a completed, verified, and validated high-level ‘as is’ (not ‘should be’ or ‘could be’) stakeholder process map?
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47. What happens if Managed Content as a Service’s scope changes?
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48. What intelligence can you gather?
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49. How do you gather the stories?
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50. What key stakeholder process output measure(s) does Managed Content as a Service leverage and how?
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51. Who is gathering Managed Content as a Service information?
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52. Who approved the Managed Content as a Service scope?
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53. What scope do you want your strategy to cover?
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54. How is the team tracking and documenting its work?
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55. What is out of scope?
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56. What are the compelling stakeholder reasons for embarking on Managed Content as a Service?
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57. What specifically is the problem? Where does it occur? When does it occur? What is its extent?
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58. What is in the scope and what is not in scope?
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59. Do you have a Managed Content as a Service success story or case study ready to tell and share?
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60. Does the team have regular meetings?
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61. Have all of the relationships been defined properly?
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62. What is the worst case scenario?
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63. How would you define the culture at your organization, how susceptible is it to Managed Content as a Service changes?
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64. Has anyone else (internal or external to the group) attempted to solve this problem or a similar one before? If so, what knowledge can be leveraged from these previous efforts?
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65. What customer feedback methods were used to solicit their input?
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66. Is the Managed Content as a Service scope complete and appropriately sized?
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67. What defines best in class?
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68. Is there regularly 100% attendance at the team meetings? If not, have appointed substitutes attended to preserve cross-functionality and full representation?
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69. Is the team formed and are team leaders (Coaches and Management Leads) assigned?
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70. Is special Managed Content as a Service user knowledge required?
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71. How and when will the baselines be defined?
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72. Has the improvement team collected the ‘voice of the customer’ (obtained feedback – qualitative and quantitative)?
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73. Is Managed Content as a Service linked to key stakeholder goals and objectives?
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74. How will variation in the actual durations of each activity be dealt with to ensure that the expected Managed Content as a Service results are met?
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75. What are the core elements of the Managed Content as a Service business case?
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76. What is the definition of Managed Content as a Service excellence?
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77. Is there a critical path to deliver Managed Content as a Service results?
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78. How do you gather Managed Content as a Service requirements?
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79. Is it clearly defined in and to your organization what you do?
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80. What is the scope of the Managed Content as a Service work?
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81. Is the improvement team aware of the different versions of a process: what they think it is vs. what it actually is vs. what it should be vs. what it could be?
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82. What are the Managed Content as a Service tasks and definitions?
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83. What is out-of-scope initially?
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84. Is full participation by members in regularly held team meetings guaranteed?
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85. Are required metrics defined, what are they?
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86. What information should you gather?
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87. Has a high-level ‘as is’ process map been completed, verified and validated?
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88. How often are the team meetings?
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89. What is a worst-case scenario for losses?
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90. If substitutes have been appointed, have they been briefed on the Managed Content as a Service goals and received regular communications as to the progress to date?
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91. Is Managed Content as a Service currently on schedule according to the plan?
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92. Why are you doing Managed Content as a Service and what is the scope?
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93. When is/was the Managed Content as a Service start date?
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94. Have specific policy objectives been defined?
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95. How did the Managed Content as a Service manager receive input to the development of a Managed Content as a Service improvement plan and the estimated completion dates/times of each activity?
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96. What sort of initial information to gather?
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97. Have all basic functions of Managed Content as a Service been defined?
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98. Is data collected and displayed to better understand customer(s) critical needs and requirements.
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99. What is the definition of success?
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100. How do you manage unclear Managed Content as a Service requirements?
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101. Are accountability and ownership for Managed Content as a Service clearly defined?
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102. Is there a Managed Content as a Service management charter, including stakeholder case, problem and goal statements, scope, milestones, roles and responsibilities, communication plan?
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103. What are the rough order estimates on cost savings/opportunities that Managed Content as a Service brings?
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104. Is there a clear Managed Content as a Service case definition?
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105. Are improvement team members fully trained on Managed Content as a Service?
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106. What is in scope?
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107. Do you have organizational privacy requirements?
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108. Has a team charter been developed and communicated?
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109. What sources do you use to gather information for a Managed Content as a Service study?
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110. Is the scope of Managed Content as a Service defined?
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111. Will team members perform Managed Content as a Service work when assigned and in a timely fashion?
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112. How do you hand over Managed Content as a Service context?
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113. What scope to assess?
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114. How do you think the partners involved in Managed Content as a Service would have defined success?
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115. How do you gather requirements?
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116. Where can you gather more information?
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117. When is the estimated completion date?
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118. How do you build the right business case?
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119. Has/have the customer(s) been identified?
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120. Who are the Managed Content as a Service improvement team members, including Management Leads and Coaches?
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121. How are consistent Managed Content as a Service definitions important?
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122. Is there any additional Managed Content as a Service definition of success?
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123. What is the context?
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124. What knowledge or experience is required?
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125. Are the Managed Content as a Service requirements complete?
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126. Who defines (or who defined) the rules and roles?
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127. Is the current ‘as is’ process being followed? If not, what are the discrepancies?
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128. How do you manage changes in Managed Content as a Service requirements?
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129. Has a project plan, Gantt chart, or similar been developed/completed?
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130. Do the problem and goal statements meet the SMART criteria (specific, measurable, attainable, relevant, and time-bound)?
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131. What are the boundaries of the scope? What is in bounds and what is not? What is the start point? What is the stop point?
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132. Is the Managed Content as a Service scope manageable?
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133. What gets examined?
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134. How do you keep key subject matter experts in the loop?
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135. Are different versions of process maps needed to account for the different types of inputs?
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136. What critical content must be communicated – who, what, when, where, and how?
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137. What information do you gather?
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138. In what way can you redefine the criteria of choice clients have in your category in your favor?
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139. Is Managed Content as a Service required?
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Add up total points for this section: _____ = Total points for this section
Divided by: ______ (number of statements answered) = ______ Average score for this section
Transfer your score to the Managed Content as a Service Index at the beginning of the Self-Assessment.
