Читать книгу System Protection A Complete Guide - 2020 Edition - Gerardus Blokdyk - Страница 8
ОглавлениеCRITERION #2: DEFINE:
INTENT: Formulate the stakeholder problem. Define the problem, needs and objectives.
In my belief, the answer to this question is clearly defined:
5 Strongly Agree
4 Agree
3 Neutral
2 Disagree
1 Strongly Disagree
1. Who are the System Protection improvement team members, including Management Leads and Coaches?
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2. What is the context?
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3. What customer feedback methods were used to solicit their input?
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4. Are approval levels defined for contracts and supplements to contracts?
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5. The political context: who holds power?
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6. Is the current ‘as is’ process being followed? If not, what are the discrepancies?
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7. What is in scope?
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8. Has your scope been defined?
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9. How is the team tracking and documenting its work?
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10. What is the definition of success?
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11. What are the dynamics of the communication plan?
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12. Are different versions of process maps needed to account for the different types of inputs?
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13. Where can you gather more information?
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14. Who approved the System Protection scope?
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15. Is data collected and displayed to better understand customer(s) critical needs and requirements.
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16. How was the ‘as is’ process map developed, reviewed, verified and validated?
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17. Is the work to date meeting requirements?
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18. What is the scope of the System Protection effort?
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19. How would you define System Protection leadership?
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20. What are the boundaries of the scope? What is in bounds and what is not? What is the start point? What is the stop point?
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21. How do you keep key subject matter experts in the loop?
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22. What information do you gather?
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23. Is there regularly 100% attendance at the team meetings? If not, have appointed substitutes attended to preserve cross-functionality and full representation?
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24. How have you defined all System Protection requirements first?
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25. How would you define the culture at your organization, how susceptible is it to System Protection changes?
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26. How do you hand over System Protection context?
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27. Does the team have regular meetings?
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28. What knowledge or experience is required?
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29. What sources do you use to gather information for a System Protection study?
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30. What sort of initial information to gather?
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31. What are the Roles and Responsibilities for each team member and its leadership? Where is this documented?
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32. Has a project plan, Gantt chart, or similar been developed/completed?
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33. What intelligence can you gather?
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34. What is the scope of the System Protection work?
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35. Are audit criteria, scope, frequency and methods defined?
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36. How often are the team meetings?
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37. What specifically is the problem? Where does it occur? When does it occur? What is its extent?
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38. What is out-of-scope initially?
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39. What is the definition of System Protection excellence?
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40. Have all basic functions of System Protection been defined?
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41. What defines best in class?
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42. Do you have organizational privacy requirements?
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43. Is the team adequately staffed with the desired cross-functionality? If not, what additional resources are available to the team?
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44. Do you have a System Protection success story or case study ready to tell and share?
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45. Are accountability and ownership for System Protection clearly defined?
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46. What critical content must be communicated – who, what, when, where, and how?
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47. Is the System Protection scope complete and appropriately sized?
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48. When is the estimated completion date?
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49. Is scope creep really all bad news?
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50. Is the scope of System Protection defined?
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51. Has the direction changed at all during the course of System Protection? If so, when did it change and why?
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52. What are the core elements of the System Protection business case?
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53. Is System Protection linked to key stakeholder goals and objectives?
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54. What System Protection requirements should be gathered?
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55. What is the scope?
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56. How and when will the baselines be defined?
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57. Scope of sensitive information?
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58. When are meeting minutes sent out? Who is on the distribution list?
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59. Do you all define System Protection in the same way?
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60. What key stakeholder process output measure(s) does System Protection leverage and how?
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61. Is the improvement team aware of the different versions of a process: what they think it is vs. what it actually is vs. what it should be vs. what it could be?
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62. What are the rough order estimates on cost savings/opportunities that System Protection brings?
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63. Are there different segments of customers?
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64. Is there a completed SIPOC representation, describing the Suppliers, Inputs, Process, Outputs, and Customers?
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65. Do the problem and goal statements meet the SMART criteria (specific, measurable, attainable, relevant, and time-bound)?
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66. Will team members regularly document their System Protection work?
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67. Is the System Protection scope manageable?
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68. How do you manage changes in System Protection requirements?
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69. Has everyone on the team, including the team leaders, been properly trained?
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70. Is there a clear System Protection case definition?
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71. Are customer(s) identified and segmented according to their different needs and requirements?
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72. Will team members perform System Protection work when assigned and in a timely fashion?
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73. Have specific policy objectives been defined?
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74. Who is gathering information?
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75. What is the worst case scenario?
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76. Are there any constraints known that bear on the ability to perform System Protection work? How is the team addressing them?
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77. What was the context?
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78. What is the scope of System Protection?
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79. What baselines are required to be defined and managed?
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80. Is it clearly defined in and to your organization what you do?
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81. How will the System Protection team and the group measure complete success of System Protection?
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82. Has anyone else (internal or external to the group) attempted to solve this problem or a similar one before? If so, what knowledge can be leveraged from these previous efforts?
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83. Has a team charter been developed and communicated?
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84. What system do you use for gathering System Protection information?
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85. Does the scope remain the same?
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86. How do you gather System Protection requirements?
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87. Is there a critical path to deliver System Protection results?
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88. What happens if System Protection’s scope changes?
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89. What are the tasks and definitions?
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90. How does the System Protection manager ensure against scope creep?
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91. What System Protection services do you require?
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92. What are the System Protection use cases?
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93. How do you manage scope?
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94. How can the value of System Protection be defined?
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95. Who defines (or who defined) the rules and roles?
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96. If substitutes have been appointed, have they been briefed on the System Protection goals and received regular communications as to the progress to date?
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97. Will a System Protection production readiness review be required?
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98. Has/have the customer(s) been identified?
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99. What scope do you want your strategy to cover?
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100. How do you catch System Protection definition inconsistencies?
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101. How will variation in the actual durations of each activity be dealt with to ensure that the expected System Protection results are met?
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102. Are improvement team members fully trained on System Protection?
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103. What scope to assess?
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104. What is in the scope and what is not in scope?
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105. Is System Protection currently on schedule according to the plan?
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106. How do you build the right business case?
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107. Is the team equipped with available and reliable resources?
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108. In what way can you redefine the criteria of choice clients have in your category in your favor?
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109. Who is gathering System Protection information?
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110. Is there a System Protection management charter, including stakeholder case, problem and goal statements, scope, milestones, roles and responsibilities, communication plan?
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111. How do you manage unclear System Protection requirements?
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112. How are consistent System Protection definitions important?
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113. Are the System Protection requirements testable?
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114. Has the improvement team collected the ‘voice of the customer’ (obtained feedback – qualitative and quantitative)?
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115. What are (control) requirements for System Protection Information?
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116. What are the requirements for audit information?
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117. How do you gather requirements?
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118. What is a worst-case scenario for losses?
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119. Are the System Protection requirements complete?
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120. What gets examined?
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121. Is there a completed, verified, and validated high-level ‘as is’ (not ‘should be’ or ‘could be’) stakeholder process map?
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122. What would be the goal or target for a System Protection’s improvement team?
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123. Has the System Protection work been fairly and/or equitably divided and delegated among team members who are qualified and capable to perform the work? Has everyone contributed?
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124. How did the System Protection manager receive input to the development of a System Protection improvement plan and the estimated completion dates/times of each activity?
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125. Is there any additional System Protection definition of success?
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126. Has a high-level ‘as is’ process map been completed, verified and validated?
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127. Why are you doing System Protection and what is the scope?
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128. When is/was the System Protection start date?
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129. Is full participation by members in regularly held team meetings guaranteed?
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130. Is special System Protection user knowledge required?
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131. Has a System Protection requirement not been met?
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132. What are the compelling stakeholder reasons for embarking on System Protection?
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133. What is out of scope?
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134. What are the record-keeping requirements of System Protection activities?
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135. Are all requirements met?
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136. What constraints exist that might impact the team?
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137. How do you gather the stories?
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138. What are the System Protection tasks and definitions?
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139. Have the customer needs been translated into specific, measurable requirements? How?
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Add up total points for this section: _____ = Total points for this section
Divided by: ______ (number of statements answered) = ______ Average score for this section
Transfer your score to the System Protection Index at the beginning of the Self-Assessment.
