Читать книгу Employee Management for Small Business - Lin Grensing-Pophal - Страница 48

Even if you can honestly say that your employment methods are fair and you have never had any problems with grievances, you must still maintain records of your employment practices. This is necessary both to satisfy federal laws and to protect yourself in the event of a future grievance.

Under federal law, all recruitment forms must be retained for at least one year after an employment decision has been made. Under the Age Discrimination Act, employers must retain job applications of successful applicants for at least three years after they are hired.

Job descriptions are another source of important information relative to fair hiring practices. Your job descriptions should be carefully reviewed to ensure that they are up-to-date and that they adequately reflect the requirements of the position being filled. Further, job descriptions can be an important source of information about the physical and mental requirements of a position, providing adequate documentation of job functions. For instance, if the job requires lifting of heavy materials, and the job description clearly states that the “jobholder must be able to lift and carry materials weighing up to 100 pounds,” your decision not to hire a candidate confined to a wheelchair would be based on bona fide occupational qualifications.