Читать книгу Google Apps A Complete Guide - 2020 Edition - Gerardus Blokdyk - Страница 8
ОглавлениеCRITERION #2: DEFINE:
INTENT: Formulate the stakeholder problem. Define the problem, needs and objectives.
In my belief, the answer to this question is clearly defined:
5 Strongly Agree
4 Agree
3 Neutral
2 Disagree
1 Strongly Disagree
1. Is the team sponsored by a champion or stakeholder leader?
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2. How are consistent Google Apps definitions important?
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3. What are the rough order estimates on cost savings/opportunities that Google Apps brings?
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4. How was the ‘as is’ process map developed, reviewed, verified and validated?
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5. Are improvement team members fully trained on Google Apps?
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6. Is it clearly defined in and to your organization what you do?
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7. What is out-of-scope initially?
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8. What are the compelling stakeholder reasons for embarking on Google Apps?
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9. Has everyone on the team, including the team leaders, been properly trained?
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10. What gets examined?
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11. Is full participation by members in regularly held team meetings guaranteed?
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12. Is special Google Apps user knowledge required?
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13. What customer feedback methods were used to solicit their input?
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14. Do you all define Google Apps in the same way?
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15. What knowledge or experience is required?
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16. Is there a completed, verified, and validated high-level ‘as is’ (not ‘should be’ or ‘could be’) stakeholder process map?
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17. What are the Google Apps use cases?
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18. What is the worst case scenario?
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19. What system do you use for gathering Google Apps information?
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20. What is the definition of success?
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21. What are the dynamics of the communication plan?
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22. Is the scope of Google Apps defined?
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23. In what way can you redefine the criteria of choice clients have in your category in your favor?
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24. What is the scope of Google Apps?
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25. What are the core elements of the Google Apps business case?
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26. Have all of the relationships been defined properly?
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27. What specifically is the problem? Where does it occur? When does it occur? What is its extent?
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28. What Google Apps requirements should be gathered?
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29. Is there a completed SIPOC representation, describing the Suppliers, Inputs, Process, Outputs, and Customers?
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30. Are customers identified and high impact areas defined?
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31. Will team members perform Google Apps work when assigned and in a timely fashion?
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32. What is the definition of Google Apps excellence?
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33. Has a Google Apps requirement not been met?
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34. How can the value of Google Apps be defined?
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35. What would be the goal or target for a Google Apps’s improvement team?
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36. What are the boundaries of the scope? What is in bounds and what is not? What is the start point? What is the stop point?
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37. Are the Google Apps requirements complete?
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38. Is the team adequately staffed with the desired cross-functionality? If not, what additional resources are available to the team?
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39. When is/was the Google Apps start date?
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40. Do you have a Google Apps success story or case study ready to tell and share?
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41. Are team charters developed?
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42. Who approved the Google Apps scope?
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43. What Google Apps services do you require?
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44. How do you gather the stories?
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45. Is a fully trained team formed, supported, and committed to work on the Google Apps improvements?
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46. Is Google Apps linked to key stakeholder goals and objectives?
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47. Is the work to date meeting requirements?
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48. Is there a critical path to deliver Google Apps results?
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49. Who are the Google Apps improvement team members, including Management Leads and Coaches?
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50. What key stakeholder process output measure(s) does Google Apps leverage and how?
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51. How will the Google Apps team and the group measure complete success of Google Apps?
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52. Is there a Google Apps management charter, including stakeholder case, problem and goal statements, scope, milestones, roles and responsibilities, communication plan?
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53. Is scope creep really all bad news?
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54. What is out of scope?
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55. What defines best in class?
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56. Has a high-level ‘as is’ process map been completed, verified and validated?
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57. What is the scope of the Google Apps effort?
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58. What are the tasks and definitions?
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59. Why are you doing Google Apps and what is the scope?
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60. How would you define the culture at your organization, how susceptible is it to Google Apps changes?
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61. What happens if Google Apps’s scope changes?
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62. Has a project plan, Gantt chart, or similar been developed/completed?
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63. Is there a clear Google Apps case definition?
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64. What information should you gather?
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65. Are all requirements met?
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66. Are required metrics defined, what are they?
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67. What scope do you want your strategy to cover?
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68. Is the team formed and are team leaders (Coaches and Management Leads) assigned?
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69. What is in the scope and what is not in scope?
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70. Are customer(s) identified and segmented according to their different needs and requirements?
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71. What is in scope?
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72. Is the Google Apps scope manageable?
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73. How do you gather requirements?
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74. How do you manage unclear Google Apps requirements?
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75. What is the scope of the Google Apps work?
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76. Do you have organizational privacy requirements?
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77. Does the team have regular meetings?
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78. How often are the team meetings?
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79. What is a worst-case scenario for losses?
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80. Has anyone else (internal or external to the group) attempted to solve this problem or a similar one before? If so, what knowledge can be leveraged from these previous efforts?
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81. How will variation in the actual durations of each activity be dealt with to ensure that the expected Google Apps results are met?
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82. Will team members regularly document their Google Apps work?
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83. How do you catch Google Apps definition inconsistencies?
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84. Are accountability and ownership for Google Apps clearly defined?
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85. When is the estimated completion date?
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86. Who is gathering information?
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87. How is the team tracking and documenting its work?
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88. Are the Google Apps requirements testable?
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89. What are the Google Apps tasks and definitions?
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90. How do you gather Google Apps requirements?
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91. What sort of initial information to gather?
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92. Does the scope remain the same?
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93. Has your scope been defined?
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94. Is Google Apps currently on schedule according to the plan?
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95. What are the record-keeping requirements of Google Apps activities?
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96. Are there any constraints known that bear on the ability to perform Google Apps work? How is the team addressing them?
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97. Has/have the customer(s) been identified?
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98. Is there regularly 100% attendance at the team meetings? If not, have appointed substitutes attended to preserve cross-functionality and full representation?
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99. Are there different segments of customers?
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100. Are approval levels defined for contracts and supplements to contracts?
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101. What are the Roles and Responsibilities for each team member and its leadership? Where is this documented?
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102. Are task requirements clearly defined?
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103. Is the current ‘as is’ process being followed? If not, what are the discrepancies?
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104. Is the improvement team aware of the different versions of a process: what they think it is vs. what it actually is vs. what it should be vs. what it could be?
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105. How and when will the baselines be defined?
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106. When are meeting minutes sent out? Who is on the distribution list?
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107. Is Google Apps required?
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108. Do the problem and goal statements meet the SMART criteria (specific, measurable, attainable, relevant, and time-bound)?
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109. Have the customer needs been translated into specific, measurable requirements? How?
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110. Is data collected and displayed to better understand customer(s) critical needs and requirements.
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111. Scope of sensitive information?
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112. Where can you gather more information?
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113. What critical content must be communicated – who, what, when, where, and how?
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114. Has a team charter been developed and communicated?
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115. How do you build the right business case?
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116. Have all basic functions of Google Apps been defined?
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117. How does the Google Apps manager ensure against scope creep?
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118. Has the improvement team collected the ‘voice of the customer’ (obtained feedback – qualitative and quantitative)?
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119. What intelligence can you gather?
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120. Is the team equipped with available and reliable resources?
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121. Are stakeholder processes mapped?
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122. If substitutes have been appointed, have they been briefed on the Google Apps goals and received regular communications as to the progress to date?
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123. Has the direction changed at all during the course of Google Apps? If so, when did it change and why?
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124. What constraints exist that might impact the team?
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125. What are (control) requirements for Google Apps Information?
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126. How do you keep key subject matter experts in the loop?
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127. How do you manage scope?
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128. What sources do you use to gather information for a Google Apps study?
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129. Are resources adequate for the scope?
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130. Are different versions of process maps needed to account for the different types of inputs?
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131. Is the Google Apps scope complete and appropriately sized?
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132. How did the Google Apps manager receive input to the development of a Google Apps improvement plan and the estimated completion dates/times of each activity?
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133. Are roles and responsibilities formally defined?
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134. What are the requirements for audit information?
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135. What baselines are required to be defined and managed?
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136. Has the Google Apps work been fairly and/or equitably divided and delegated among team members who are qualified and capable to perform the work? Has everyone contributed?
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Add up total points for this section: _____ = Total points for this section
Divided by: ______ (number of statements answered) = ______ Average score for this section
Transfer your score to the Google Apps Index at the beginning of the Self-Assessment.
