Читать книгу Protocol Systems A Complete Guide - 2020 Edition - Gerardus Blokdyk - Страница 8
ОглавлениеCRITERION #2: DEFINE:
INTENT: Formulate the stakeholder problem. Define the problem, needs and objectives.
In my belief, the answer to this question is clearly defined:
5 Strongly Agree
4 Agree
3 Neutral
2 Disagree
1 Strongly Disagree
1. What is out-of-scope initially?
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2. What is the worst case scenario?
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3. Are the Protocol Systems requirements complete?
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4. How often are the team meetings?
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5. What are the dynamics of the communication plan?
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6. When is the estimated completion date?
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7. What are the boundaries of the scope? What is in bounds and what is not? What is the start point? What is the stop point?
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8. What defines best in class?
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9. What intelligence can you gather?
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10. Have specific policy objectives been defined?
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11. Has/have the customer(s) been identified?
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12. Who are the Protocol Systems improvement team members, including Management Leads and Coaches?
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13. What is the definition of success?
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14. What gets examined?
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15. How will the Protocol Systems team and the group measure complete success of Protocol Systems?
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16. How do you keep key subject matter experts in the loop?
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17. How did the Protocol Systems manager receive input to the development of a Protocol Systems improvement plan and the estimated completion dates/times of each activity?
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18. How are consistent Protocol Systems definitions important?
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19. What specifically is the problem? Where does it occur? When does it occur? What is its extent?
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20. Is the Protocol Systems scope complete and appropriately sized?
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21. Who defines (or who defined) the rules and roles?
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22. Have all basic functions of Protocol Systems been defined?
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23. Has a high-level ‘as is’ process map been completed, verified and validated?
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24. Why are you doing Protocol Systems and what is the scope?
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25. How would you define the culture at your organization, how susceptible is it to Protocol Systems changes?
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26. What scope do you want your strategy to cover?
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27. Is Protocol Systems currently on schedule according to the plan?
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28. What are the compelling stakeholder reasons for embarking on Protocol Systems?
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29. Has a Protocol Systems requirement not been met?
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30. What sort of initial information to gather?
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31. Do you all define Protocol Systems in the same way?
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32. How do you think the partners involved in Protocol Systems would have defined success?
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33. How do you build the right business case?
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34. Is there a clear Protocol Systems case definition?
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35. Has a team charter been developed and communicated?
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36. What customer feedback methods were used to solicit their input?
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37. What was the context?
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38. Are resources adequate for the scope?
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39. How do you manage unclear Protocol Systems requirements?
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40. Is there regularly 100% attendance at the team meetings? If not, have appointed substitutes attended to preserve cross-functionality and full representation?
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41. What happens if Protocol Systems’s scope changes?
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42. What is the definition of Protocol Systems excellence?
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43. What information should you gather?
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44. What is the scope?
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45. What is the scope of Protocol Systems?
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46. Are there different segments of customers?
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47. How was the ‘as is’ process map developed, reviewed, verified and validated?
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48. What is in the scope and what is not in scope?
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49. Does the team have regular meetings?
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50. What are the Roles and Responsibilities for each team member and its leadership? Where is this documented?
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51. What scope to assess?
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52. Are task requirements clearly defined?
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53. If substitutes have been appointed, have they been briefed on the Protocol Systems goals and received regular communications as to the progress to date?
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54. What system do you use for gathering Protocol Systems information?
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55. What are the rough order estimates on cost savings/opportunities that Protocol Systems brings?
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56. Is there a critical path to deliver Protocol Systems results?
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57. What are the record-keeping requirements of Protocol Systems activities?
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58. Has everyone on the team, including the team leaders, been properly trained?
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59. How can the value of Protocol Systems be defined?
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60. How do you hand over Protocol Systems context?
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61. Are the Protocol Systems requirements testable?
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62. What is the context?
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63. Is the team equipped with available and reliable resources?
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64. Have the customer needs been translated into specific, measurable requirements? How?
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65. Have all of the relationships been defined properly?
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66. How do you catch Protocol Systems definition inconsistencies?
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67. Are required metrics defined, what are they?
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68. What is the scope of the Protocol Systems work?
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69. In what way can you redefine the criteria of choice clients have in your category in your favor?
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70. Will team members perform Protocol Systems work when assigned and in a timely fashion?
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71. Does the scope remain the same?
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72. Are there any constraints known that bear on the ability to perform Protocol Systems work? How is the team addressing them?
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73. What are the core elements of the Protocol Systems business case?
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74. Do the problem and goal statements meet the SMART criteria (specific, measurable, attainable, relevant, and time-bound)?
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75. How will variation in the actual durations of each activity be dealt with to ensure that the expected Protocol Systems results are met?
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76. Is data collected and displayed to better understand customer(s) critical needs and requirements.
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77. Is special Protocol Systems user knowledge required?
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78. Who approved the Protocol Systems scope?
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79. Is it clearly defined in and to your organization what you do?
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80. How and when will the baselines be defined?
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81. Has the Protocol Systems work been fairly and/or equitably divided and delegated among team members who are qualified and capable to perform the work? Has everyone contributed?
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82. What are the requirements for audit information?
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83. Is the Protocol Systems scope manageable?
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84. How do you gather the stories?
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85. Has a project plan, Gantt chart, or similar been developed/completed?
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86. Are customer(s) identified and segmented according to their different needs and requirements?
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87. Has anyone else (internal or external to the group) attempted to solve this problem or a similar one before? If so, what knowledge can be leveraged from these previous efforts?
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88. What Protocol Systems services do you require?
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89. Do you have organizational privacy requirements?
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90. Scope of sensitive information?
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91. Are audit criteria, scope, frequency and methods defined?
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92. Are accountability and ownership for Protocol Systems clearly defined?
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93. Will team members regularly document their Protocol Systems work?
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94. What are the Protocol Systems use cases?
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95. Has the improvement team collected the ‘voice of the customer’ (obtained feedback – qualitative and quantitative)?
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96. Is Protocol Systems required?
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97. How do you gather requirements?
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98. What constraints exist that might impact the team?
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99. What is out of scope?
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100. Is the improvement team aware of the different versions of a process: what they think it is vs. what it actually is vs. what it should be vs. what it could be?
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101. What is in scope?
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102. Who is gathering Protocol Systems information?
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103. Is there a completed, verified, and validated high-level ‘as is’ (not ‘should be’ or ‘could be’) stakeholder process map?
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104. What are the Protocol Systems tasks and definitions?
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105. Is there any additional Protocol Systems definition of success?
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106. What are (control) requirements for Protocol Systems Information?
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107. What knowledge or experience is required?
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108. Is the scope of Protocol Systems defined?
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109. How is the team tracking and documenting its work?
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110. Is Protocol Systems linked to key stakeholder goals and objectives?
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111. Has your scope been defined?
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112. What key stakeholder process output measure(s) does Protocol Systems leverage and how?
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113. Are approval levels defined for contracts and supplements to contracts?
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114. Do you have a Protocol Systems success story or case study ready to tell and share?
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115. Are different versions of process maps needed to account for the different types of inputs?
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116. How do you manage scope?
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117. Are roles and responsibilities formally defined?
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118. Is there a completed SIPOC representation, describing the Suppliers, Inputs, Process, Outputs, and Customers?
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119. Will a Protocol Systems production readiness review be required?
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120. What would be the goal or target for a Protocol Systems’s improvement team?
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121. Has the direction changed at all during the course of Protocol Systems? If so, when did it change and why?
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122. The political context: who holds power?
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123. Is there a Protocol Systems management charter, including stakeholder case, problem and goal statements, scope, milestones, roles and responsibilities, communication plan?
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124. Is scope creep really all bad news?
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125. How have you defined all Protocol Systems requirements first?
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126. What are the tasks and definitions?
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127. What critical content must be communicated – who, what, when, where, and how?
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128. What sources do you use to gather information for a Protocol Systems study?
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129. How would you define Protocol Systems leadership?
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130. What information do you gather?
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131. Is the team adequately staffed with the desired cross-functionality? If not, what additional resources are available to the team?
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132. Where can you gather more information?
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133. How do you gather Protocol Systems requirements?
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134. What Protocol Systems requirements should be gathered?
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135. How does the Protocol Systems manager ensure against scope creep?
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136. When is/was the Protocol Systems start date?
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137. Is the current ‘as is’ process being followed? If not, what are the discrepancies?
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138. When are meeting minutes sent out? Who is on the distribution list?
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139. How do you manage changes in Protocol Systems requirements?
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Add up total points for this section: _____ = Total points for this section
Divided by: ______ (number of statements answered) = ______ Average score for this section
Transfer your score to the Protocol Systems Index at the beginning of the Self-Assessment.
