Читать книгу Resource Smoothing A Complete Guide - 2020 Edition - Gerardus Blokdyk - Страница 8
ОглавлениеCRITERION #2: DEFINE:
INTENT: Formulate the stakeholder problem. Define the problem, needs and objectives.
In my belief, the answer to this question is clearly defined:
5 Strongly Agree
4 Agree
3 Neutral
2 Disagree
1 Strongly Disagree
1. What happens if Resource smoothing’s scope changes?
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2. Are task requirements clearly defined?
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3. Are the Resource smoothing requirements complete?
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4. What is the definition of Resource smoothing excellence?
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5. Is there a completed SIPOC representation, describing the Suppliers, Inputs, Process, Outputs, and Customers?
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6. Have all of the relationships been defined properly?
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7. Are different versions of process maps needed to account for the different types of inputs?
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8. When is/was the Resource smoothing start date?
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9. What customer feedback methods were used to solicit their input?
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10. What are the boundaries of the scope? What is in bounds and what is not? What is the start point? What is the stop point?
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11. How can the value of Resource smoothing be defined?
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12. When are meeting minutes sent out? Who is on the distribution list?
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13. Has the improvement team collected the ‘voice of the customer’ (obtained feedback – qualitative and quantitative)?
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14. In what way can you redefine the criteria of choice clients have in your category in your favor?
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15. What are the rough order estimates on cost savings/opportunities that Resource smoothing brings?
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16. Why are you doing Resource smoothing and what is the scope?
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17. How do you build the right business case?
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18. Scope of sensitive information?
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19. If substitutes have been appointed, have they been briefed on the Resource smoothing goals and received regular communications as to the progress to date?
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20. Has a team charter been developed and communicated?
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21. How do you manage changes in Resource smoothing requirements?
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22. What is the scope of the Resource smoothing work?
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23. Is there a clear Resource smoothing case definition?
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24. What system do you use for gathering Resource smoothing information?
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25. What critical content must be communicated – who, what, when, where, and how?
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26. How do you hand over Resource smoothing context?
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27. How would you define Resource smoothing leadership?
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28. What is out of scope?
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29. How would you define the culture at your organization, how susceptible is it to Resource smoothing changes?
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30. How have you defined all Resource smoothing requirements first?
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31. What is the scope of Resource smoothing?
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32. What are the Resource smoothing use cases?
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33. What is in scope?
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34. Have all basic functions of Resource smoothing been defined?
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35. Do you have organizational privacy requirements?
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36. What are the tasks and definitions?
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37. What Resource smoothing requirements should be gathered?
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38. Is there regularly 100% attendance at the team meetings? If not, have appointed substitutes attended to preserve cross-functionality and full representation?
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39. Is the current ‘as is’ process being followed? If not, what are the discrepancies?
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40. Is the Resource smoothing scope manageable?
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41. What is the scope?
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42. How will the Resource smoothing team and the group measure complete success of Resource smoothing?
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43. What sort of initial information to gather?
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44. How often are the team meetings?
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45. Is data collected and displayed to better understand customer(s) critical needs and requirements.
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46. Who are the Resource smoothing improvement team members, including Management Leads and Coaches?
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47. Who is gathering Resource smoothing information?
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48. Is there any additional Resource smoothing definition of success?
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49. Is Resource smoothing required?
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50. Are there different segments of customers?
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51. What intelligence can you gather?
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52. Has anyone else (internal or external to the group) attempted to solve this problem or a similar one before? If so, what knowledge can be leveraged from these previous efforts?
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53. What key stakeholder process output measure(s) does Resource smoothing leverage and how?
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54. Is it clearly defined in and to your organization what you do?
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55. How do you manage unclear Resource smoothing requirements?
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56. Do you have a Resource smoothing success story or case study ready to tell and share?
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57. How do you keep key subject matter experts in the loop?
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58. Is the team adequately staffed with the desired cross-functionality? If not, what additional resources are available to the team?
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59. How do you manage scope?
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60. What would be the goal or target for a Resource smoothing’s improvement team?
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61. Does the team have regular meetings?
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62. What are the core elements of the Resource smoothing business case?
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63. What gets examined?
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64. Is there a completed, verified, and validated high-level ‘as is’ (not ‘should be’ or ‘could be’) stakeholder process map?
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65. What is the scope of the Resource smoothing effort?
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66. Where can you gather more information?
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67. How do you gather Resource smoothing requirements?
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68. Has your scope been defined?
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69. Has a high-level ‘as is’ process map been completed, verified and validated?
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70. Does the scope remain the same?
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71. What scope do you want your strategy to cover?
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72. Are audit criteria, scope, frequency and methods defined?
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73. How do you think the partners involved in Resource smoothing would have defined success?
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74. What is out-of-scope initially?
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75. How do you gather the stories?
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76. How are consistent Resource smoothing definitions important?
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77. Is special Resource smoothing user knowledge required?
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78. Is there a Resource smoothing management charter, including stakeholder case, problem and goal statements, scope, milestones, roles and responsibilities, communication plan?
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79. Are there any constraints known that bear on the ability to perform Resource smoothing work? How is the team addressing them?
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80. What sources do you use to gather information for a Resource smoothing study?
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81. What is the worst case scenario?
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82. What is in the scope and what is not in scope?
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83. Has/have the customer(s) been identified?
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84. The political context: who holds power?
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85. Who approved the Resource smoothing scope?
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86. What are (control) requirements for Resource smoothing Information?
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87. How do you catch Resource smoothing definition inconsistencies?
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88. Do you all define Resource smoothing in the same way?
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89. What are the record-keeping requirements of Resource smoothing activities?
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90. What constraints exist that might impact the team?
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91. Has the Resource smoothing work been fairly and/or equitably divided and delegated among team members who are qualified and capable to perform the work? Has everyone contributed?
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92. How is the team tracking and documenting its work?
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93. Have the customer needs been translated into specific, measurable requirements? How?
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94. How does the Resource smoothing manager ensure against scope creep?
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95. What are the Resource smoothing tasks and definitions?
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96. What information should you gather?
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97. Are resources adequate for the scope?
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98. Are the Resource smoothing requirements testable?
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99. Has the direction changed at all during the course of Resource smoothing? If so, when did it change and why?
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100. Do the problem and goal statements meet the SMART criteria (specific, measurable, attainable, relevant, and time-bound)?
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101. What defines best in class?
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102. Is Resource smoothing currently on schedule according to the plan?
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103. What scope to assess?
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104. Are accountability and ownership for Resource smoothing clearly defined?
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105. What was the context?
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106. Who defines (or who defined) the rules and roles?
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107. Is Resource smoothing linked to key stakeholder goals and objectives?
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108. Are approval levels defined for contracts and supplements to contracts?
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109. How did the Resource smoothing manager receive input to the development of a Resource smoothing improvement plan and the estimated completion dates/times of each activity?
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110. What baselines are required to be defined and managed?
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111. What are the Roles and Responsibilities for each team member and its leadership? Where is this documented?
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112. Is there a critical path to deliver Resource smoothing results?
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113. What is a worst-case scenario for losses?
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114. Has a Resource smoothing requirement not been met?
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115. Are all requirements met?
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116. How do you gather requirements?
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117. What are the dynamics of the communication plan?
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118. What specifically is the problem? Where does it occur? When does it occur? What is its extent?
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119. Are required metrics defined, what are they?
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120. What Resource smoothing services do you require?
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121. What are the requirements for audit information?
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122. Has everyone on the team, including the team leaders, been properly trained?
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123. Is the improvement team aware of the different versions of a process: what they think it is vs. what it actually is vs. what it should be vs. what it could be?
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124. Has a project plan, Gantt chart, or similar been developed/completed?
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125. What is the context?
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126. What information do you gather?
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127. When is the estimated completion date?
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128. What are the compelling stakeholder reasons for embarking on Resource smoothing?
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129. Is the scope of Resource smoothing defined?
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130. How was the ‘as is’ process map developed, reviewed, verified and validated?
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131. How will variation in the actual durations of each activity be dealt with to ensure that the expected Resource smoothing results are met?
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Add up total points for this section: _____ = Total points for this section
Divided by: ______ (number of statements answered) = ______ Average score for this section
Transfer your score to the Resource smoothing Index at the beginning of the Self-Assessment.
