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6.2.1 Groups and roles

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When we look at large organisations, we usually find that most staff fit into one of a small number of categories. A bank might have 40 or 50: teller, call centre operator, loan officer and so on. Only a few dozen people (security manager, chief foreign exchange dealer, …) will need personally customised access rights.

So we need to design a set of groups, or functional roles, to which staff can be assigned. Some vendors (such as Microsoft) use the words group and role almost interchangeably, but a more careful definition is that a group is a list of principals, while a role is a fixed set of access permissions that one or more principals may assume for a period of time. The classic example of a role is the officer of the watch on a ship. There is exactly one watchkeeper at any one time, and there is a formal procedure whereby one officer relieves another when the watch changes. In most government and business applications, it's the role that matters rather than the individual.

Groups and roles can be combined. The officers of the watch of all ships currently at sea is a group of roles. In banking, the manager of the Cambridge branch might have their privileges expressed by membership of the group manager and assumption of the role acting manager of Cambridge branch. The group manager might express a rank in the organisation (and perhaps even a salary band) while the role acting manager might include an assistant accountant standing in while the manager, deputy manager, and branch accountant are all off sick.

Whether we need to be careful about this distinction is a matter for the application. In a warship, even an ordinary seaman may stand watch if everyone more senior has been killed. In a bank, we might have a policy that “transfers over $10m must be approved by two staff, one with rank at least manager and one with rank at least assistant accountant”. If the branch manager is sick, then the assistant accountant acting as manager might have to get the regional head office to provide the second signature on a large transfer.

Security Engineering

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