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As noted above, each document is assigned a retention period. This retention period represents the continuous process that a document must go through from its creation to its final disposition, which may be destruction or deposit in an archive for its historical value. Each retention period varies according to the informational, administrative or legal value of the document. Archives are therefore successively called “current”, “intermediate” and then “permanent”, which is known as the lifecycle of archives or the theory of three ages [PER 61]:

 – Current or active archives represent documents that are regularly used in day-to-day work and are generally used to manage ongoing business. They are kept in offices close to the users;

 – Intermediate or semi-active archives represent documents that no longer have an immediate and daily use, but which must be saved because of a possible reopening or legal prescriptions. Since the frequency of use is low, these archives can be moved to another location for consultation if necessary or entrusted to an archive service that manages access to them on demand;

 – Permanent or historical archives are those archives that are no longer useful for the conduct of administrative activity and which are of historical or patrimonial interest. These archives must be kept for an unlimited period of time. It should be remembered that a very large number of archives that are not intended to enter the active age must be disposed of after agreement from the archive service.