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A classification scheme (or file plan) is an organization tree of the main functions of an organization that classifies recorded information from the general to the specific, by subject of activity, using a tree-like structure. In this system, a rating is assigned to each subject to facilitate the retrieval of information.

Developing a records classification scheme is essential to the smooth running of all administrative activities in each organization. Indeed, the logical organization documents produced and received by each institution and their grouping into structured folders help to locate them easily. This classification, based on the principle of the hierarchy of subjects, consists of presenting the classes from the general to the specific (see Figure 1.1).

Figure 1.1. Example of part of a classification structure for higher education documents. For a color version of this figure, see www.iste.co.uk/mkadmi/archives.zip