Читать книгу Office 2021 for Macs For Dummies - Bob LeVitus - Страница 5

1 Chapter 2FIGURE 2-1: The ribbon’s Home tab as seen in Excel, Outlook, PowerPoint, and Wo...FIGURE 2-2: The Office.com version of Word looks suspiciously like its Mac and ...FIGURE 2-3: Find out about known issues via Help in all four main Office apps.

2 Chapter 3FIGURE 3-1: An arrow indicates that a menu item has a submenu; dimmed text indi...FIGURE 3-2: The Quick Access toolbar, shown here in PowerPoint.FIGURE 3-3: Notice the Chart Design and Format tabs on the ribbon have been rep...FIGURE 3-4: The Format Picture pane has multiple tabs you can use to work with ...FIGURE 3-5: The Quick Access toolbar is highly customizable in Word, Excel, and...FIGURE 3-6: Ribbon tabs and menus just love to be modified in the Preferences d...FIGURE 3-7: Create your own or modify existing keyboard shortcuts.FIGURE 3-8: You can start a new, blank document in the gallery or choose a docu...FIGURE 3-9: The Save As dialog for a Word document.FIGURE 3-10: Saving a Word document to OneDrive.FIGURE 3-11: The Word, Excel, Outlook, and PowerPoint Preferences dialogs.FIGURE 3-12: The Outlook Notifications and Sounds pane has most of the features...FIGURE 3-13: Help in Office is better than ever.FIGURE 3-14: Even the Help menu in Office is helpful.

3 Chapter 4FIGURE 4-1: You can switch among these views by clicking their icons.FIGURE 4-2: Print layout view shows exactly what your document will look like w...FIGURE 4-3: Web layout view displays your page as if it were in a web browser.FIGURE 4-4: Outline view displays your document as an outline.FIGURE 4-5: Draft view is the simplest view.FIGURE 4-6: Focus view shows your document and little to nothing else.FIGURE 4-7: The toolbar and ribbon are accessed by hovering the cursor near the...FIGURE 4-8: Immersive reader view with several of its tools activated.FIGURE 4-9: Use the Zoom dialog (left), Zoom menu (middle), or zoom slide contr...FIGURE 4-10: Use scroll bars to get around in your document.FIGURE 4-11: Click a thumbnail in the Thumbnail pane to move to that page.FIGURE 4-12: View and navigate your document by using headings in the Document ...

4 Chapter 5FIGURE 5-1: The Stock Images gallery contains hundreds of images.FIGURE 5-2: We've selected and inserted two images from the Stock Images galler...FIGURE 5-3: A document with icons from the Education subcategory.FIGURE 5-4: Search Online Pictures for images to add to your document.FIGURE 5-5: An image from the Online Pictures browser inserted into the documen...FIGURE 5-6: Dragging an image file from the desktop to a document.FIGURE 5-7: A sentence in the middle of the first paragraph and another entire ...FIGURE 5-8: The arrow, insertion point, and I-beam cursors.FIGURE 5-9: Choose a font, style, and size in the Font dialog.FIGURE 5-10: A paragraph reflecting the choices made in the Font dialog in Figu...FIGURE 5-11: The Paragraph dialog should look something like this before you cl...FIGURE 5-12: Your document reflects the choices you made in the Paragraph dialo...FIGURE 5-13: The Home tab’s Font menu offers previews of fonts before you apply...FIGURE 5-14: A selected image (or another object) has eight handles and one rot...FIGURE 5-15: Spice up your images using Artistic Effects in the Picture Format ...FIGURE 5-16: These settings produce a subtle drop shadow effect that makes the ...FIGURE 5-17: Dragging text from your browser (Safari, in this case) to a Word d...FIGURE 5-18: Right-click the image and choose Copy Image from the contextual me...FIGURE 5-19: The Insert tab on the ribbon, with the Cover Page option selected.FIGURE 5-20: Applying a reflection effect to a 3D emoji.FIGURE 5-21: Using the shortcut menu to remove the cover page.

5 Chapter 6FIGURE 6-1: Split the window to see two different parts of your document.FIGURE 6-2: Two windows, same document.FIGURE 6-3: Right-click (or Control-click) a wavy red underline to see choices ...FIGURE 6-4: The Spelling Grammar preference pane.FIGURE 6-5: This dialog displays each potential spelling or grammar error in th...FIGURE 6-6: Editor is kind enough to alert us that we’ve mistakenly capitalized...FIGURE 6-7: Set your options in the AutoCorrect preference pane.FIGURE 6-8: The Hyphenation dialog and its options.FIGURE 6-9: The word dull is being replaced by the word gloomy.FIGURE 6-10: Looking up the word play in the Thesaurus pane.FIGURE 6-11: Scroll to find more information on your selected word or topic.FIGURE 6-12: Researching one of the great American novels.FIGURE 6-13: Translating the word play from English to Spanish.FIGURE 6-14: A perfect translation of the document from English to Spanish.FIGURE 6-15: You can change as many instances of a word as you like in a fracti...FIGURE 6-16: The advanced search options are available for both finding and rep...

6 Chapter 7FIGURE 7-1: Click Create to start a new document based on the selected template...FIGURE 7-2: A new document based on the Newsletter template, before being custo...FIGURE 7-3: The title and date of the template have been modified to reflect ou...FIGURE 7-4: Saving the modified template for future use.FIGURE 7-5: Adding an image by dragging a file from the desktop to the document...FIGURE 7-6: We dropped the cat image between the comma after REALLY and the low...FIGURE 7-7: Text wrapped around four different images.FIGURE 7-8: Adding contact information in the footer of a letterhead document.FIGURE 7-9: Use the Header & Footer tab on the ribbon to use its tools.FIGURE 7-10: Select a shape in the Lines section of the Shapes menu.FIGURE 7-11: It’s sometimes helpful to be able to see the nonprinting character...FIGURE 7-12: Use the Tabs dialog to create and modify tab stops in selected tex...FIGURE 7-13: Leader types: none, dots, dashes, and a thin line.FIGURE 7-14: The Word default margins for a standard 8½-x-11-inch page.FIGURE 7-15: Indents are similar to margins but apply only to text you’ve selec...FIGURE 7-16: Using markers to specify indents for the selected text.FIGURE 7-17: Creating a cool-looking document with columns like these is easy w...FIGURE 7-18: The Columns dialog gives you greater control over columns in one e...FIGURE 7-19: Before (top) and after (bottom) turning the text into a bulleted l...FIGURE 7-20: A text box and the Layout tab on the ribbon.FIGURE 7-21: Click the Table button on the Insert tab on the ribbon to create a...FIGURE 7-22: The Insert Table dialog offers more options for creating a table.FIGURE 7-23: Drawing a table is a fun but possibly more challenging way to crea...FIGURE 7-24: The Borders drop-down menu gives you full control over every line ...FIGURE 7-25: The bashful arrow below Table Styles and the myriad design choices...FIGURE 7-26: The ribbon’s Layout tab for tables appears only if all or part of ...

7 Chapter 8FIGURE 8-1: The selected text is formatted as a chapter title.FIGURE 8-2: Click the bashful disclosure arrow to use the Quick Styles list to ...FIGURE 8-3: Add commands to or remove them from ribbon tabs with ease.FIGURE 8-4: Create your own ribbon tab by clicking the + button.FIGURE 8-5: It’s important to rename your tabs and tab groups so you can easily...FIGURE 8-6: The Quick Access toolbar gives you quick access to common tools.FIGURE 8-7: Customize the Quick Access toolbar easily in Preferences.FIGURE 8-8: Assigning the keyboard shortcut ⌘??+Option+I to the InsertAddress c...FIGURE 8-9: Draft view of a document with its style names on the left.FIGURE 8-10: Assigning three styles to a table of contents (on the left) with t...FIGURE 8-11: Word builds a formal table of contents that will look just like th...FIGURE 8-12: A table of contents, automatically generated in Word.FIGURE 8-13: The changes made by an editor show up in light red onscreen.FIGURE 8-14: These options help you determine how to view changes made to your ...FIGURE 8-15: Customize the colors used to indicate changes, especially if the d...FIGURE 8-16: The Review pane, which is on the left, shows changes that have bee...FIGURE 8-17: This comment is displayed three ways: as a pop-up, in the Review p...FIGURE 8-18: The Envelope dialog makes making an envelope nice and easy.FIGURE 8-19: An envelope document, awaiting editing or printing.FIGURE 8-20: Making labels is a breeze with the Labels dialog.FIGURE 8-21: Word knows how to create hundreds of different types of labels.FIGURE 8-22: If Word doesn’t know how to create the label you want, you can tea...FIGURE 8-23: The result of clicking OK when you use the settings shown in Figur...FIGURE 8-24: The original document (left) and its web page preview (right).

8 Chapter 9FIGURE 9-1: These icons invoke the four views used most often in PowerPoint.FIGURE 9-2: In normal view, you do most of the work on your slides.FIGURE 9-3: Slide sorter view lets you rearrange the order of your slides.FIGURE 9-4: Slide show view: a full-screen rendition of your slides.FIGURE 9-5: Use this menu to get out of slide show view.FIGURE 9-6: Notes page view = slide + notes.FIGURE 9-7: Presenter view makes presenting your slides easier than using slide...FIGURE 9-8: Just click a slide to progress through your slide show in reading v...FIGURE 9-9: Outline view displays an outline of your slides on the left side.

9 Chapter 10FIGURE 10-1: Applying the Circuit theme to a presentation.FIGURE 10-2: A whole gaggle of themes awaits if you’ll but click the hidden arr...FIGURE 10-3: Choosing a different color set for a theme.FIGURE 10-4: Create your own color palette for your slides.FIGURE 10-5: Applying the Comparison layout to the two selected slides.FIGURE 10-6: You can modify the global slide master (as shown) and the slide ma...FIGURE 10-7: The master slide, after the changes described in the preceding ste...FIGURE 10-8: The Format Background pane opens on the right side of the window.FIGURE 10-9: PowerPoint offers a wide range of drop shadow effects for your sli...FIGURE 10-10: Before (top) and after (bottom) changing the bullet character in ...FIGURE 10-11: The icons on most new slides are shortcuts to add media objects.FIGURE 10-12: This table of six rows and six columns reflects choices on the ri...FIGURE 10-13: We pasted this data into Excel to generate a chart.FIGURE 10-14: Click the Chart Design tab to add data labels.FIGURE 10-15: The finished chart.FIGURE 10-16: The Format tab is available when you’re working with a chart.FIGURE 10-17: The original all-text slide (top) is boring; the SmartArt renditi...FIGURE 10-18: A SmartArt graphic with the Text Cycle style applied to it.FIGURE 10-19: Adding a sound file to a slide.FIGURE 10-20: You can set media-specific options from the Playback subtab.FIGURE 10-21: Quick Styles are just what their name implies.FIGURE 10-22: Before (top) and after (bottom) applying Quick Styles and other e...FIGURE 10-23: The Format Picture task pane.FIGURE 10-24: Object C before (top) and after (bottom) being brought to the fro...FIGURE 10-25: Object C before (top) and after (bottom) being brought forward.FIGURE 10-26: Three objects before (top) and after (bottom) having their bottom...FIGURE 10-27: Objects A, B, and C before (top) and after (bottom) being distrib...FIGURE 10-28: Using dynamic guides to align objects.FIGURE 10-29: The dynamic guides indicate that the object is now dead-center on...

10 Chapter 11FIGURE 11-1: We’ve applied the Cube transition to all slides in our presentatio...FIGURE 11-2: Selecting an Effect option.FIGURE 11-3: The Automations task pane appears to the right of your active slid...FIGURE 11-4: Tweaking the Entrance effect options.FIGURE 11-5: You can display all effects in a category by clicking the down arr...FIGURE 11-6: Animate the bullets all at once (left) or one at a time (right).FIGURE 11-7: Select an item and click the up or down arrow to change its order ...FIGURE 11-8: One pie slice appears each time we click.FIGURE 11-9: The Action Buttons menu.FIGURE 11-10: From the Action Settings dialog, specify what your button does wh...FIGURE 11-11: The Print dialog, ready to print all eleven slides in this presen...FIGURE 11-12: Printing an outline gives you just your words with no frills.FIGURE 11-13: These are your options when you save your presentation as a movie...FIGURE 11-14: Choose a file format and click Export, and you’re done.FIGURE 11-15: Click Save in the Save As dialog to create your PDF.FIGURE 11-16: Saving a presentation to OneDrive.FIGURE 11-17: You can share your uploaded file with others via OneDrive.FIGURE 11-18: Check the Can Edit box if you want your collaborator to edit your...

11 Chapter 12FIGURE 12-1: Rearrange ribbon tabs and commands in PowerPoint Preferences.FIGURE 12-2: Create a custom ribbon tab by clicking the + button.FIGURE 12-3: The Quick Access toolbar provides quick access to frequently used ...FIGURE 12-4: Customize Quick Access toolbar commands in PowerPoint Preferences.FIGURE 12-5: PowerPoint comments look like this.FIGURE 12-6: The link as it appears onscreen in our slide show.FIGURE 12-7: Recording tools appear at the top of the screen when recording a n...FIGURE 12-8: Decide whether or not to keep your slide timings.FIGURE 12-9: The presenter view screen.FIGURE 12-10: Several handy tools can assist you while working in Presenter mod...FIGURE 12-11: Annotating a slide with the pen tool.

12 Chapter 13FIGURE 13-1: Ninety cells containing their own addresses — in rows 1–15 and col...FIGURE 13-2: Normal view (left) and page layout view (right).

13 Chapter 14FIGURE 14-1: Excel comes loaded with several local templates to choose from.FIGURE 14-2: Microsoft provides dozens of templates that you can search for.FIGURE 14-3: The formula bar.FIGURE 14-4: Formatting isn’t reflected in the formula bar.FIGURE 14-5: Paste Special lets you paste values, formulas, formatting, and mor...FIGURE 14-6: Using the toolbar’s paste options button gives you a formatting ch...FIGURE 14-7: Get a fill handle (left) and drag through the cells you want to fi...FIGURE 14-8: Formula Builder makes finding and using Excel’s built-in functions...FIGURE 14-9: Excel builds your formula as you fill in the blanks in Formula Bui...FIGURE 14-10: Formula AutoComplete helps you cut down on typing by narrowing th...FIGURE 14-11: Enable AutoComplete in Excel’s Preferences dialog.FIGURE 14-12: Control the types of errors Excel checks for in the Error Checkin...FIGURE 14-13: Use the Error Checking dialog to easily locate problematic formul...FIGURE 14-14: Filter arrows appear at the top of a list column.FIGURE 14-15: Search for specific values in the Find dialog.FIGURE 14-16: Similar to the Find dialog, the Replace dialog lets you find data...

14 Chapter 15FIGURE 15-1: Excel shows you which data is being charted when you click the cha...FIGURE 15-2: The ribbon provides full configuration control.FIGURE 15-3: The Select Data Source dialog offers several ways to (re)format yo...FIGURE 15-4: Occasionally, you have to make your point truly obvious, and an ar...FIGURE 15-5: The Insert tab’s Illustrations button is your graphics one-stop-sh...FIGURE 15-6: Use the Format pane to change the fill for a data series in your c...FIGURE 15-7: Use the handles to resize or rotate an image.FIGURE 15-8: The Picture Format tab lets you apply both fine and coarse adjustm...FIGURE 15-9: Transparent Color allows the background to show through specific c...FIGURE 15-10: The Format Picture pane’s Effects tab is a treasure trove of filt...FIGURE 15-11: The Picture Format tab’s Artistic Effects option lets you apply P...FIGURE 15-12: In the Custom Lists pane, create and manage the lists Excel knows...FIGURE 15-13: Choose a custom list to specify a column’s sort order.FIGURE 15-14: Click in the Add header area to add a header.FIGURE 15-15: The Header & Footer tab on the ribbon.FIGURE 15-16: The Excel Page Setup dialog.FIGURE 15-17: The Header dialog.FIGURE 15-18: Excel’s slightly customized Print dialog.

15 Chapter 16FIGURE 16-1: Is it System Preferences, or is it Excel Preferences?FIGURE 16-2: Use the Manage Rules dialog to add conditional formatting rules.FIGURE 16-3: In the New Formatting Rule dialog, you can configure conditional f...FIGURE 16-4: Define your hyperlinks in the Insert Hyperlink dialog.FIGURE 16-5: Type the cell range or select a named range in this dialog.FIGURE 16-6: Saving a workbook to OneDrive is the first step to sharing it.FIGURE 16-7: Share your uploaded workbook via OneDrive.FIGURE 16-8: The Highlight Changes dialog lets you highlight changes during a s...FIGURE 16-9: Specify the group of changes you want to check for.FIGURE 16-10: Step through the change history in the Accept or Reject Changes d...

16 Chapter 17FIGURE 17-1: Outlook Mail module.FIGURE 17-2: The Outlook Calendar module.FIGURE 17-3: The Outlook People module.FIGURE 17-4: The Outlook Tasks module.FIGURE 17-5: The Outlook Notes module.

17 Chapter 18FIGURE 18-1: Enter your email account information here.FIGURE 18-2: A successful automatic configuration has set up an Outlook account...FIGURE 18-3: Email accounts that you’ve added to Outlook appear in the Accounts...FIGURE 18-4: Click the IMAP/POP button to manually add your email account.FIGURE 18-5: Additional settings appear when you add an email account manually.FIGURE 18-6: Dragging and dropping is one way to add a recipient.FIGURE 18-7: The Message tab and its options for formatting text.FIGURE 18-8: You can remove attachments as easily as you can add them.FIGURE 18-9: A signature is great way to spice up and personalize your emails.FIGURE 18-10: Schedule certain emails to be sent at a later date or time or bot...FIGURE 18-11: Allow and block senders using the tabs in the Junk pane.FIGURE 18-12: The Search ribbon provides an abundance of tools to narrow your s...FIGURE 18-13: An advanced search lets you apply a multitude of filters at one t...FIGURE 18-14: Set up conditions for your rule.

18 Chapter 19FIGURE 19-1: Month (top), work week (center), and day (bottom) views.FIGURE 19-2: The Appointment window is where you get down to the nitty-gritty o...FIGURE 19-3: After you click Save & Close in the Appointment window, the event ...FIGURE 19-4: To invite others to your meeting, add their email addresses to the...FIGURE 19-5: The Quick Print button opens the Print dialog.FIGURE 19-6: A quick click will cancel your meetings or appointments.FIGURE 19-7: Create a contact by filling in the blanks in the New Contact windo...FIGURE 19-8: Adding the sender of an email message to the contacts list.FIGURE 19-9: Click By to choose how to sort your contacts.FIGURE 19-10: Searching for Apple reveals these contacts for us.FIGURE 19-11: A search with multiple criteria.FIGURE 19-12: Edit, add, or delete categories in the Categories preference pane...FIGURE 19-13: The Tasks module helps you keep track of what needs to be done.FIGURE 19-14: A note with a picture from a pal, JT.

19 Chapter 20FIGURE 20-1: The ribbon playing peek-a-boo.FIGURE 20-2: Display and hide columns by using the View menu or by right-clicki...FIGURE 20-3: Get to the Advanced Search screen by pressing ⌘ +Option+F.FIGURE 20-4: Use the General pane to open Office files on OneDrive or SharePoin...FIGURE 20-5: Teach AutoCorrect new tricks using the options in this preference ...FIGURE 20-6: Decide how to handle messages here.FIGURE 20-7: The Calendar pane allows you to customize your calendar for your n...FIGURE 20-8: A new Outlook awaits if you but click this switch.FIGURE 20-9: New Outlook looks great, but you’ll want to play around a bit befo...