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This is a simple yet often overlooked action. Many organisations have a shared network drive (or even just a shared single computer). On this, create a folder called OHS. In this folder place any useful electronic documentation. You may need to password protect some files (for privacy and integrity) but aim to keep it centralised. Transparency is an effective tool for collaboration; and the convenience of a single reference point will save time.

The sort of files you will want to place in here include:

- Legal texts, such as the Occupational Health and Safety Act;

- Registers spread-sheet, containing lists of training, hazards, equipment etc.

- Document Templates, such as workplace inspection checklists;

- Agendas and Minutes from meetings, such as those from the OHS Committee Meeting.

Each of these will be discussed in later steps; but it’s important to have an obvious repository in place for when you do create or receive this sort of information.

What to do right now: Create a folder named OHS on your network.