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As well as having an electronic space to collect information, it’s really important to also have a physical space. By setting aside a physical space, you identify to staff that OHS is an important thing; and that it is taken seriously.

I suggest a bookshelf and notice board is all that is required. What is more important is its location! Reception, library, staff room and alike are great locations. Using a Managers office, store-room or car park probably sends the wrong message.

At the top of the notice board, place a laminated sign stating “OHS INFORMATION…. Only”. Later you will have an elected OSH representative who can police the notice board, and keep the information refreshed and up-to-date.

The bookshelf can be used to store leaflets on the top, and have space for lever arch folders, books and other reference materials (CD-ROMs, DVD’s and alike). Early activities will be to download and print the legislation, find some textbooks, and to commence adding the agenda and minutes from OHS Committee meetings.

What to do right now: decide on where you can have an OHS area, and then furnish it with notice board and bookshelf.