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If you keep your accounting system simple, you’ll be much more likely to use it. Your first step is to open a business bank account. Make sure you get a deposit book for recording your deposits and some business checks for making business purchases. Each month when your bank statement arrives you can do a bank reconciliation to give you a clear picture of what you have earned. It is important to keep these deposits and records separate from your personal bank account.

As you start up, you may wish to hire an accountant or bookkeeper to design a system for recording the information for your particular circumstances. If you are confident enough to set up your own system, you may want to purchase one of the many available accounting software programs to help you keep accurate records. Accounting software provides a general ledger, accounts receivable, accounts payable, and invoicing functions. It will also print monthly statements for all your accounts. A good accounting package will tell you who owes money, how much they owe, and if the payment is overdue and by how many days. The invoicing portion of such programs usually provides a professional-looking bill for presentation to your customer.