Читать книгу QuickBooks Online For Dummies - Elaine Marmel, David H. Ringstrom - Страница 5

1 Chapter 1FIGURE 1-1: An open company in QBO.FIGURE 1-2: The first view an accountant has when he opens QBOA.FIGURE 1-3: An open company in QBOA.FIGURE 1-4: QBO while working in QBO Desktop.FIGURE 1-5: QBOA while working in QBO Desktop.

2 Chapter 2FIGURE 2-1: If you sign up for QBO on your own, you can turn on Payroll from th...FIGURE 2-2: Take a trip to the App Center to search for additional functionalit...FIGURE 2-3: When you click an app in the App Center, you see details for the ap...

3 Chapter 3FIGURE 3-1: Use the slider to toggle between a short-term discount or a free tr...FIGURE 3-2: Fill in the information needed to start the free trial.FIGURE 3-3: Provide basic company information.FIGURE 3-4: Select activities for which you expect to use QBO.FIGURE 3-5: Your QBO Dashboard page just after creating your company.FIGURE 3-6: The QBO Dashboard page after closing the additional setup box.FIGURE 3-7: The Help menu.FIGURE 3-8: A sample Help topic.FIGURE 3-9: Click the New button to create a new transaction.FIGURE 3-10: Click the Search button to search for previously entered transacti...FIGURE 3-11: Use the Gear menu to work with settings, lists, tools, and your QB...FIGURE 3-12: Review company settings.FIGURE 3-13: Review QBO billing and subscription settings.FIGURE 3-14: The Sales page of the Account and Settings dialog box.FIGURE 3-15: Use this page to edit an existing form style or set up a new form ...FIGURE 3-16: The page you use to customize sales forms.FIGURE 3-17: Make changes to the email your customers receive with their forms.FIGURE 3-18: Use the Import Form Style page to download sample forms and instru...FIGURE 3-19: In Word, place information that QBO should replace in brackets.FIGURE 3-20: Expense preferences you can control.FIGURE 3-21: The Advanced tab of the Account and Settings dialog box.FIGURE 3-22: Turning on Multicurrency.FIGURE 3-23: The Currencies page.FIGURE 3-24: Assigning a foreign currency to a new customer.FIGURE 3-25: Creating an invoice for a customer who uses a foreign currency.FIGURE 3-26: An invoice for a foreign currency customer shows values in both th...FIGURE 3-27: Values on reports appear in your home currency.FIGURE 3-28: QBO establishes separate Accounts Receivable accounts for transact...FIGURE 3-29: The Chart of Accounts page.FIGURE 3-30: The Chart of Accounts page in Batch Edit mode.FIGURE 3-31: The dialog box you use to create an account.FIGURE 3-32: Use this page to turn on features not yet available by default in ...

4 Chapter 4FIGURE 4-1: QBO is very encouraging when it comes to importing customers.FIGURE 4-2: Start from the appropriate page when you want to create a list entr...FIGURE 4-3: The Import Vendors page.FIGURE 4-4: A file showing the format you need to successfully import list info...FIGURE 4-5: Match the fields in your data file to QBO fields.FIGURE 4-6: The records QBO will import from your data file.FIGURE 4-7: The Vendors page after importing vendors using an Excel file.FIGURE 4-8: Start from the appropriate page when you want to create a list entr...FIGURE 4-9: Use this dialog box to enter information for a new customer.FIGURE 4-10: Click the Edit button or use the Customer Details tab to modify a ...FIGURE 4-11: To find a particular person on a list, use the Search box that app...FIGURE 4-12: The Transaction List tab shows transactions in QBO associated with...FIGURE 4-13: Adding the Attachments column to the table on the Transaction List...FIGURE 4-14: Displaying a list’s Split View.FIGURE 4-15: Exporting a vendor list to Excel.FIGURE 4-16: Performing an action for several customers.FIGURE 4-17: Controlling the information that appears in the list.FIGURE 4-18: Adjusting the width allotted to the vendor’s name on the Vendors p...FIGURE 4-19: The Products and Services list.FIGURE 4-20: The Product Categories page.FIGURE 4-21: Select a type of item to create.FIGURE 4-22: Use this window to create a non-inventory item.FIGURE 4-23: Add purchasing information for the item.FIGURE 4-24: Supply quantity on hand and inventory asset account information fo...FIGURE 4-25: Use these graphics to filter the Products and Services list to sho...FIGURE 4-26: The panel where you establish a bundle.FIGURE 4-27: Choosing an item to include in a bundle.FIGURE 4-28: Changing the type of multiple items simultaneously.FIGURE 4-29: Use this page to create a pricing rule.FIGURE 4-30: Starting an inventory item adjustment for a single inventory item.FIGURE 4-31: You can use this window when you have just a few adjustments to ma...FIGURE 4-32: Searching for a recent inventory adjustment transaction to edit.FIGURE 4-33: Getting ready to adjust the starting value of an inventory item.FIGURE 4-34: Use this window to adjust an inventory item’s starting values.FIGURE 4-35: The Lists page contains links to all available lists in QBO.

5 Chapter 5FIGURE 5-1: The Expense Transactions page.FIGURE 5-2: Expense transactions also appear in the Vendors column of the Creat...FIGURE 5-3: The Header section of the Check window.FIGURE 5-4: The Category Details and Item Details sections of the Check window.FIGURE 5-5: If you select a payee for whom you previously entered a bill, the o...FIGURE 5-6: The Bill Payment window.FIGURE 5-7: You can use the Expense transaction window to record making a payme...FIGURE 5-8: Turn on the Purchase Orders feature and set up a customized message...FIGURE 5-9: The header area of the Purchase Order window.FIGURE 5-10: The Check window, with a vendor selected who has open purchase ord...FIGURE 5-11: A Check transaction after adding a purchase order to it.FIGURE 5-12: A purchase order with multiple lines.FIGURE 5-13: A check showing an available purchase order with multiple lines fo...FIGURE 5-14: Receiving and paying for part of a purchase order.FIGURE 5-15: Reviewing a purchase order after receiving some of the items on it...FIGURE 5-16: The Open Purchase Orders Detail report.FIGURE 5-17: The Bill transaction window.FIGURE 5-18: Setting up a recurring transaction.FIGURE 5-19: The Recurring Transactions list.FIGURE 5-20: The Recurring Template List report.FIGURE 5-21: A Vendor Credit transaction.FIGURE 5-22: The Deposit transaction window.FIGURE 5-23: Open transactions for the selected vendor appear.FIGURE 5-24: Adding the vendor credit and the bank deposit of the vendor’s chec...FIGURE 5-25: The Pay Bills page lists bills you owe but have not yet paid.FIGURE 5-26: QBO uses the bill amount less any vendor credits to calculate a pa...

6 Chapter 6FIGURE 6-1: The new Projects page in QBO.FIGURE 6-2: Enable the Include Projects check box.FIGURE 6-3: Converting a sub-customer to a project.FIGURE 6-4: The Project Reports page for a project.FIGURE 6-5: Creating a new transaction for a project.FIGURE 6-6: A sample Project Profitability report.FIGURE 6-7: The Sales Transactions page.FIGURE 6-8: Sales transactions appear in the Customers column of the New menu.FIGURE 6-9: The Content page after choosing the Table section to edit.FIGURE 6-10: Turning on the setting to enable grouping on the selected sales fo...FIGURE 6-11: Click the last line that should be part of the subtotaled group, a...FIGURE 6-12: Use the bottom of the Invoice window to handle sales tax, discount...FIGURE 6-13: Opening the Receive Payment window from the Sales Transaction list...FIGURE 6-14: The Receive Payment window after selecting a customer with open in...FIGURE 6-15: Determining the amount of paid and unpaid invoices in your QBO com...FIGURE 6-16: Click anywhere in the Status column to see the details for the spe...FIGURE 6-17: In addition to fully and partially paid invoices, you also see whi...FIGURE 6-18: Creating an estimate.FIGURE 6-19: The bottom of the Estimate window.FIGURE 6-20: Getting ready to copy an estimate to a purchase order.FIGURE 6-21: A purchase order QBO created from an estimate.FIGURE 6-22: Copying an estimate to an invoice from the Invoice window.FIGURE 6-23: Click the Create Invoice link to use estimate information on an in...FIGURE 6-24: Click Copy to duplicate an estimate, even if it’s closed.FIGURE 6-25: Edit and then save the duplicated estimate.FIGURE 6-26: Use this window to establish the amount of a progress invoice.FIGURE 6-27: A sales receipt.FIGURE 6-28: The Print Preview window for a sales receipt.FIGURE 6-29: The PDF version of the sales receipt QBO creates.FIGURE 6-30: Entering a credit memo.FIGURE 6-31: An invoice to which QBO has applied a credit memo.FIGURE 6-32: By default, QBO applies credit memos to an existing outstanding in...FIGURE 6-33: Issuing a refund check.FIGURE 6-34: Enable Time Tracking options in QBO.FIGURE 6-35: The Time Activity window.FIGURE 6-36: The Weekly Timesheet.FIGURE 6-37: Viewing a customer’s page in QBO.FIGURE 6-38: Creating an invoice for a customer with billable time entries.

7 Chapter 7FIGURE 7-1: Use the Chart of Accounts page to open a particular account’s regis...FIGURE 7-2: A typical bank account register.FIGURE 7-3: A bank account register in Paper Ledger mode.FIGURE 7-4: Resizing a column.FIGURE 7-5: A register displaying one line for each transaction.FIGURE 7-6: Select the type of transaction you want to enter.FIGURE 7-7: Entering a sales receipt in a bank account register.FIGURE 7-8: Sorting transactions by date, from latest to earliest, is the defau...FIGURE 7-9: Displaying available filters.FIGURE 7-10: A list of transactions QBO found based on criteria specified in th...FIGURE 7-11: Printing a register.

8 Chapter 8FIGURE 8-1: Drag accounts to place them in the order you want.FIGURE 8-2: The dialog box you use to create an account.FIGURE 8-3: Identify your financial institution.FIGURE 8-4: Select the accounts you want to connect to QBO and their types.FIGURE 8-5: After connecting an account, the Banking page displays connected ac...FIGURE 8-6: Click the arrow beside the Link Account button and select Upload fr...FIGURE 8-7: Use this screen to navigate to the transactions you downloaded from...FIGURE 8-8: Select the account where QBO should place the transactions from you...FIGURE 8-9: Match QBO fields to the fields in your CSV file.FIGURE 8-10: You can use artificial intelligence to upload receipts or bills in...FIGURE 8-11: QBO allows you to review uploaded receipts or bills before you com...FIGURE 8-12: Use this page to specify how QBO should handle each downloaded tran...FIGURE 8-13: The Category or Match column and the Action column help you identi...FIGURE 8-14: When you click a transaction that displays the Add link in the Act...FIGURE 8-15: The transaction details QBO displays when you click a transaction ...FIGURE 8-16: The Bank Rules page.FIGURE 8-17: The Rule dialog box, where you set the information you want QBO to...FIGURE 8-18: Provide the information QBO should use on transactions that meet t...FIGURE 8-19: Use the Categorized tab to find transactions you’ve accepted into ...FIGURE 8-20: Use the Bank Deposit window to select payment transactions to depo...FIGURE 8-21: Enter information found on your bank statement.FIGURE 8-22: Match transactions found on your bank statement with those shown o...FIGURE 8-23: The goal of reconciliation is to make the Difference amount equal ...FIGURE 8-24: A typical Reconciliation report.FIGURE 8-25: Prior Reconciliation reports you can view.

9 Chapter 9FIGURE 9-1: Choosing an option for payroll.FIGURE 9-2: The Payroll Setup wizard helps you add current employees.FIGURE 9-3: Fill in the basic information about the employee.FIGURE 9-4: A typical pay schedule.FIGURE 9-5: Information required to complete a Federal Form W-4.FIGURE 9-6: Add or edit employees.FIGURE 9-7: The Payroll Settings page.FIGURE 9-8: The To Do list on the Payroll Overview page.FIGURE 9-9: The Federal Tax Info page.FIGURE 9-10: The State Tax Info page.FIGURE 9-11: Use this screen to enter payroll information for your employees.FIGURE 9-12: Reviewing paychecks before generating them.FIGURE 9-13: When you don’t directly deposit paychecks, you’ll see a page like ...FIGURE 9-14: Click the pencil icon in the Pay section to edit pay information.FIGURE 9-15: Click the pencil icon in the withholdings question to edit the emp...FIGURE 9-16: Click Tax Exemptions to determine whether you can manage an employ...FIGURE 9-17: QBOP offers two tabs of human resource–related information.FIGURE 9-18: From the Reports page, scroll down to locate Payroll reports.FIGURE 9-19: The Payroll Tax Center after you have recorded payroll information...FIGURE 9-20: The payroll tax returns QBO files on your behalf appear on the For...FIGURE 9-21: Setting up a new contractor.FIGURE 9-22: Provide the Contractor Type information QBO needs to eventually pr...FIGURE 9-23: Select the boxes on the Form 1099 that apply to the payments you m...FIGURE 9-24: The 1099 Transaction Detail report shows information for 1099-elig...

10 Chapter 10FIGURE 10-1: The Reports page.FIGURE 10-2: Business Overview reports.FIGURE 10-3: The Management Reports page.FIGURE 10-4: Print Preview of a management report.FIGURE 10-5: Searching for a report.FIGURE 10-6: The Transaction report that appears after clicking an income accou...FIGURE 10-7: The General section of the panel you use to customize a report in ...FIGURE 10-8: Use these settings to control the rows and columns that appear on ...FIGURE 10-9: The filtering options you can control on the Profit and Loss repor...FIGURE 10-10: The Header/Footer settings you can customize on the Profit and Lo...FIGURE 10-11: The report after customizing to include % of Income and % of Expe...FIGURE 10-12: Protected View in Microsoft Excel requires you to click Enable Ed...FIGURE 10-13: Use this panel to save a customized report.FIGURE 10-14: The My Custom Reports page after creating a custom report.FIGURE 10-15: Set an email schedule for a report group.

11 Chapter 11FIGURE 11-1: Navigating to the QBOA sign-in page.FIGURE 11-2: Provide requested information to create a QBOA account.FIGURE 11-3: A typical QBOA Home page after creating a QBOA account.FIGURE 11-4: The page you use to sign in to QBOA after you set up a QBOA accoun...FIGURE 11-5: The Clients page of the Your Practice view in QBOA.FIGURE 11-6: The choices available from the Gear menu.FIGURE 11-7: The tools available to accountants while working in a client compa...FIGURE 11-8: View, edit, and add members to your QBOA team.FIGURE 11-9: Specify the new user’s access level to your firm’s administration ...FIGURE 11-10: You can provide a team member access to your firm’s clients on a ...FIGURE 11-11: The Home page of an invited team member who has limited privilege...FIGURE 11-12: Click a QuickBooks logo or use the Go to QuickBooks list to open ...FIGURE 11-13: Control the appearance of the Client List page.FIGURE 11-14: Craig’s Design and Landscaping Services, the QBO and QBOA sample ...FIGURE 11-15: Exit from QBOA by signing out.FIGURE 11-16: Use the Actions column to make a client inactive.

12 Chapter 12FIGURE 12-1: The Gear menu in QBO.FIGURE 12-2: The Manage Users page has two tabs: Users and Accounting Firms.FIGURE 12-3: The client fills in the accountant’s email information.FIGURE 12-4: A sample email an accountant might receive when invited to access ...FIGURE 12-5: A QBOA Client List page after accepting an invitation from a clien...FIGURE 12-6: The Client Contact Information page of the Add Client wizard.FIGURE 12-7: Select Company Admin.FIGURE 12-8: Assigning the role of master administrator to the client.FIGURE 12-9: Check the number of targets in your QuickBooks Desktop company.FIGURE 12-10: Select all update areas.FIGURE 12-11: Select whether you want to overwrite an existing QBO company or c...FIGURE 12-12: This message appears after you finish your part of the export/imp...FIGURE 12-13: A sample of the email message you receive after exporting a deskt...

13 Chapter 13FIGURE 13-1: You can click the QuickBooks logo to the left of the client’s name...FIGURE 13-2: In a QBO client company, the top of the Client Overview page shows...FIGURE 13-3: The Banking Activity section of the Client Overview page.FIGURE 13-4: The Common Issues section of the Client Overview page.FIGURE 13-5: The Transactions section of the Client Overview page.FIGURE 13-6: The Gear menu.FIGURE 13-7: The Account and Settings dialog box for a client QBO company.FIGURE 13-8: Usage limits go into effect in April, 2019.FIGURE 13-9: Review and, if necessary, make changes to settings on the Advanced...FIGURE 13-10: From the Chart of Accounts page, you can add and edit accounts.FIGURE 13-11: The Import Accounts page.FIGURE 13-12: Map the fields in your file to the fields in QBO.FIGURE 13-13: To edit an account, use the down arrow in the Action column.FIGURE 13-14: Use this page to set up account numbers for the Chart of Accounts...FIGURE 13-15: The Customers page.FIGURE 13-16: Use this page to open any list other than the Customers, Vendors,...FIGURE 13-17: Use this page to export rules from one client and import them int...

14 Chapter 14FIGURE 14-1: Keyboard shortcuts you can use while working in a client QBO compa...FIGURE 14-2: Use the New Window command while working in a QBO company to dupli...FIGURE 14-3: Two windows pinned side by side.FIGURE 14-4: To work in two companies at the same time, you can use two browser...FIGURE 14-5: The transactions you can create while working in a QBO company.FIGURE 14-6: Type any phrase you want to use as a search filter or click Advanc...FIGURE 14-7: Set criteria for a more specifically defined search.FIGURE 14-8: The page where you create a client note.FIGURE 14-9: Use this panel to communicate with a QBO client in a general way.FIGURE 14-10: A preview of a Client Request message.FIGURE 14-11: A Client Request in a client’s QBO company.FIGURE 14-12: The panel your client uses to respond to a Client Request you gen...FIGURE 14-13: The Shared Documents page in a client QBO company after an accoun...

15 Chapter 15FIGURE 15-1: Reviewing a sales tax return.FIGURE 15-2: Use this dialog box to record a sales tax payment.FIGURE 15-3: The Grid view of the Work page in QBOA.FIGURE 15-4: Creating a project using a template.FIGURE 15-5: Supply a task name and due date, and assign it to a team member of...FIGURE 15-6: Click a task to edit or delete it, or drag it to reorder it.FIGURE 15-7: Use the down arrow on a task or project card to display the list o...FIGURE 15-8: Delete or duplicate a project or create a template from it.FIGURE 15-9: The Work page in List view.FIGURE 15-10: Calendar view presents project tasks by due date.FIGURE 15-11: Set up email notifications for team members regarding work.FIGURE 15-12: The Accountant Tools menu contains commands specifically designed...FIGURE 15-13: Accountant-oriented reports available in QBOA.FIGURE 15-14: Use the Audit Log to view all kinds of activity in the QBO compan...FIGURE 15-15: Setting a closing date.FIGURE 15-16: Transaction Review shows you potentially problematic transactions...FIGURE 15-17: Account Reconciliation allows you to monitor the status of bank a...FIGURE 15-18: Final Review serves as a checklist for reports you wish to review...FIGURE 15-19: Use this page to reclassify transactions.FIGURE 15-20: Writing off invoices.FIGURE 15-21: Confirm that you want to write off the selected invoices.FIGURE 15-22: The Documents menu allows you to upload supporting materials.FIGURE 15-23: The Review & Adjust tab of the Prep for Taxes page.FIGURE 15-24: The Grouping and Statements page of the Prep for Taxes page.FIGURE 15-25: The Tax Mapping tab of the Trial Balance page.

16 Chapter 16FIGURE 16-1: Reviewing the Chrome interface.FIGURE 16-2: When you open a new Chrome window, two instances of Chrome run sim...FIGURE 16-3: The Google Chrome Menu.FIGURE 16-4: Access the various settings related to your Google account by way ...FIGURE 16-5: Click the icon that represents your Google account and then click ...FIGURE 16-6: Use this dialog box to clear your browsing data from the local com...FIGURE 16-7: You can view and enable or disable extensions from the Settings pa...

17 Chapter 17FIGURE 17-1: Adding the Home button and setting a Home page.FIGURE 17-2: Choose Always Open Files of This Type to have exported reports ope...FIGURE 17-3: Manage the location of your downloads, as well as the ability for ...FIGURE 17-4: An Incognito window.FIGURE 17-5: Use your browsing history to revisit a web page you visited previo...FIGURE 17-6: Use this dialog box to delete browsing history.FIGURE 17-7: Use this page to identify websites whose pop-ups you want to allow...FIGURE 17-8: This dialog box appears when you create a bookmark.FIGURE 17-9: Take advantage of the Bookmarks bar.FIGURE 17-10: Opt to display the Bookmarks bar on all tabs in Chrome.FIGURE 17-11: Use this dialog box to identify what you want to import.FIGURE 17-12: The Bookmark Manager.FIGURE 17-13: Duplicate a browser tab in Chrome.FIGURE 17-14: Use this dialog box to start the process of adding a user.FIGURE 17-15: Establish settings for the new user.FIGURE 17-16: To initiate switching users, use the Current User button.FIGURE 17-17: Use this window to select a Chrome user.FIGURE 17-18: You can instruct Chrome to allow you to choose where to save file...FIGURE 17-19: Files you’ve downloaded using Chrome.