Читать книгу PowerPoint 2016 For Dummies - Lowe Doug - Страница 15

Now that you’ve spent hours creating the best presentation since God gave Moses the Ten Commandments, it’s time to save your work to a file. If you make the rookie mistake of turning off your computer before you’ve saved your presentation, poof! Your work vanishes as if David Copperfield were in town.

Like everything else in PowerPoint, you have at least four ways to save a document:

✔ Click the Save button on the Quick Access toolbar.

✔ Click the File tab to switch to Backstage View and then choose Save.

✔ Press Ctrl+S.

✔ Press Shift+F12.

If you haven’t yet saved the file to your hard drive, the magical Save As dialog box appears. Type the name that you want to use for the file in the Save As dialog box and click OK to save the file. After you save the file once, subsequent saves update the hard drive file with any changes that you made to the presentation since the last time you saved it.

Also note that after you save a file for the first time, the name in the presentation window’s title area changes from Presentation to the name of your file. This is simply proof that the file has been saved.

Keep the following tips in mind when saving files:

✔ Put on your Thinking Cap when assigning a name to a new file. The filename is how you can recognize the file later on, so pick a meaningful name that suggests the file’s contents.

✔ Don’t work on your file for hours at a time without saving it. I’ve learned the hard way to save my work every few minutes. You never know when the power might go out or your computer might unexpectedly self-destruct. Get into the habit of saving every few minutes, especially after making a significant change to a presentation, such as adding a covey of new slides or making a gaggle of complicated formatting changes.

✔ If you want to save a copy of the presentation you’re working on using a different filename, choose File ⇒ Save As. Type a new name for the file and then click Save.

✔ The File ⇒ Save As command includes a Save As Type option that lets you change the file format your presentation file is saved in. The most important use of this option is to save your file as a PDF or XPS file. A PDF file is a widely used file format that lets any user display the contents of the file whether or not he or she owns a copy of the software used to create the file. PDF was developed and marketed by Adobe. XPS has a similar purpose, but was developed and marketed by Microsoft.

✔ One of the best features of Office 2016 is OneDrive, which provides an online location for you to save your files. When you save a file to your OneDrive account, you can later retrieve it from any other computer that has an Internet connection. To save to OneDrive, just click OneDrive in the Save As dialog box, type a name for your file, and click Save.