Читать книгу G Suite For Dummies - Paul McFedries, Paul McFedries - Страница 5

1 Chapter 1FIGURE 1-1: Gmail: G Suite's email app.FIGURE 1-2: Calendar: G Suite's scheduling app.FIGURE 1-3: Contacts: G Suite's contact management app.FIGURE 1-4: A Docs file, with several people editing.

2 Chapter 2FIGURE 2-1: Gmail, your G Suite email home.FIGURE 2-2: The Gmail inbox.FIGURE 2-3: You cobble together an email message in the New Message window.FIGURE 2-4: Click Formatting Options to spruce up your message text.FIGURE 2-5: A file, attached to a message.FIGURE 2-6: Use the Signature setting to create a signature that says “you.”FIGURE 2-7: Use the Schedule Send dialog box to tell Gmail when you want it to ...FIGURE 2-8: Right after you send a message, you can change your mind by clickin...FIGURE 2-9: The inbox with a few messages received.FIGURE 2-10: Click a message to open it and see what it says.FIGURE 2-11: The reading pane, positioned below the inbox message list.FIGURE 2-12: You see a toolbar similar to this one when you view an attached fi...FIGURE 2-13: Hover the mouse pointer over the thumbnail to see the icons shown ...FIGURE 2-14: Use the Out-of-Office AutoReply setting to create a vacation respo...FIGURE 2-15: Commands you can run to move the selected message out of the inbox...FIGURE 2-16: Click Labels and then select the label (or labels) you want to app...FIGURE 2-17: Use the New Label dialog box to create a custom label for your mes...FIGURE 2-18: Select Nest Label Under and then select the parent label.FIGURE 2-19: Click More in the label list to see all your labels.FIGURE 2-20: Use the Snooze Until options to set an end time for the conversati...FIGURE 2-21: When you enter search text into the Search Mail text box, Gmail di...FIGURE 2-22: Click Show Search Options to use this dialog box for more targeted...FIGURE 2-23: Use this dialog box to tell Gmail which actions to perform on inco...

3 Chapter 3FIGURE 3-1: Calendar: your G Suite scheduling assistant.FIGURE 3-2: In Date Navigator, use the Previous Month and Next Month arrows to ...FIGURE 3-3: Use the view navigation controls to navigate the current view.FIGURE 3-4: Click-and-drag down in the Events area to specify the event's start...FIGURE 3-5: The dialog box for a basic event, with the starting and ending date...FIGURE 3-6: As you type a name in the Location text box, Calendar displays a li...FIGURE 3-7: Click an event to see the event's summary.FIGURE 3-8: Calendar offers several default repeat intervals.FIGURE 3-9: Use the Custom Recurrence dialog box to set up a repeat interval th...FIGURE 3-10: All-day events appear at the top of the Events area.FIGURE 3-11: An example of a Calendar notification.FIGURE 3-12: Use the notification area to set up your custom notification.FIGURE 3-13: Use the Reminders tab to tell Calendar all about your reminder.FIGURE 3-14: Use the Reminder tab to tell Calendar all about your reminder.FIGURE 3-15: Use the Task tab to set up a task in Calendar.FIGURE 3-16: Clicking the Tasks icon opens the Tasks pane.FIGURE 3-17: Click Edit Details to specify a date, time, and subtasks for the t...FIGURE 3-18: Use the Create New Calendar section to set up your calendar.FIGURE 3-19: With multiple calendars on the go, you need to select which calend...

4 Chapter 4FIGURE 4-1: Contacts: Your G Suite address book.FIGURE 4-2: Use the Change Column Order dialog box to customize your contacts l...FIGURE 4-3: You can add multiple email addresses to a contact.FIGURE 4-4: In Gmail, hover the mouse over a message sender or recipient and th...FIGURE 4-5: Click Add to Contacts to transform an “other” contact into a “real”...FIGURE 4-6: Use the Import Contacts dialog box to choose the CSV file you want ...FIGURE 4-7: From the Contact Details dialog box, click Edit Contact.FIGURE 4-8: Use the Edit Contact dialog box to make your changes.FIGURE 4-9: Use the Create Label dialog box to make up a label.FIGURE 4-10: You can apply a label to multiple contacts all at once.FIGURE 4-11: If you have duplicate contacts, they appear in the Merge Duplicate...FIGURE 4-12: Use the Export Contacts dialog box to choose what to export and th...FIGURE 4-13: Click the Send Email icon to send a message to the selected contac...FIGURE 4-14: A contact with multiple email addresses.

5 Chapter 5FIGURE 5-1: Choose Docs from the Google Apps menu.FIGURE 5-2: The home page is your Docs starting point.FIGURE 5-3: A typical document and the Docs features that surround it.FIGURE 5-4: After you name your new document, Docs saves it for the first time.FIGURE 5-5: When the save is complete, Docs lets you know that all is well.FIGURE 5-6: Use the Open a File dialog box to choose which document you want to...FIGURE 5-7: Use the Copy Document dialog box to clone an existing document.FIGURE 5-8: Use the Insert Special Characters dialog box to add silly symbols t...FIGURE 5-9: Yep, you can draw the character you want and Docs locates it based ...FIGURE 5-10: Some tab-stop examples.FIGURE 5-11: Use the Find text box to tell Docs what you're looking for.FIGURE 5-12: Docs underlines in red those words it thinks are spelling lapses.FIGURE 5-13: Docs underlines in blue those words or phrases it thinks are gramm...

6 Chapter 6FIGURE 6-1: Some typeface examples.FIGURE 6-2: Docs lets you change the relative position of characters to produce...FIGURE 6-3: Use the Fonts dialog box to choose from hundreds of choices from Go...FIGURE 6-4: Some paragraph alignment examples.FIGURE 6-5: Line spacing values that are too small (left), too large (right), a...FIGURE 6-6: Use the Custom Spacing dialog box to set your own line spacing valu...FIGURE 6-7: Use the Indentation Options dialog box to set up a custom indentati...FIGURE 6-8: You can set the left, right, and first-line indents by using the ru...FIGURE 6-9: The easiest way to apply most default styles is via the Styles list...FIGURE 6-10: An example of a default, multilevel numbered list.FIGURE 6-11: Select Numbered List to see the available numbering schemes.FIGURE 6-12: An example of a default, multilevel bulleted list.FIGURE 6-13: Click Bulleted List to see the available bullet schemes.FIGURE 6-14: Sensibly, Docs needs permission to use your computer's camera.FIGURE 6-15: Select an image and then click Image Options on the toolbar to see...

7 Chapter 7FIGURE 7-1: A table in a Docs document.FIGURE 7-2: Use this grid to set the initial number of rows and columns in your...FIGURE 7-3: You can set a column's width by dragging its Column marker on the r...FIGURE 7-4: You can format various table settings in the Table Properties dialo...FIGURE 7-5: Running the Header command opens the Header section for editing.FIGURE 7-6: Use the Page Numbers dialog box to set up page numbers for your hea...FIGURE 7-7: Running the Footer command opens the Footer section.FIGURE 7-8: Select Different Odd & Even to work with unique odd and even page h...FIGURE 7-9: Use the Page Setup dialog box to set margin sizes.FIGURE 7-10: Drag the margin markers to adjust the left and right margins.FIGURE 7-11: The layout of the Page Setup dialog box changes when you add a sec...FIGURE 7-12: A document with text finagled into two columns.FIGURE 7-13: Select the Columns command, and then choose how many columns you w...FIGURE 7-14: The Column Options dialog box gives you a few extra column-related...FIGURE 7-15: A document with a footnote.

8 Chapter 8FIGURE 8-1: Choose Sheets on the Google Apps menu.FIGURE 8-2: The home page is your Sheets launching point.FIGURE 8-3: A blank spreadsheet and the Sheets features that surround it.FIGURE 8-4: The range A1:C4.FIGURE 8-5: If a text box requires a range input, it also displays the Select D...FIGURE 8-6: With the Select a Data Range dialog box onscreen, use the mouse or ...FIGURE 8-7: Sheets replaces hidden columns with arrows.

9 Chapter 9FIGURE 9-1: A simple formula that calculates the difference between two values.FIGURE 9-2: With relative referencing, Sheets adjusts cell references automatic...FIGURE 9-3: This sheet calculates the Principal amount for two different down p...FIGURE 9-4: Copying the formula in cell B6 causes the revised formula in cell C...FIGURE 9-5: When you anchor the House Price value using an absolute cell refere...FIGURE 9-6: After you type the left parenthesis, Sheets displays a banner with ...FIGURE 9-7: The result of the FV function.FIGURE 9-8: You can sort a range using multiple columns.FIGURE 9-9: For each column, Filter adds an icon that opens the list of that co...FIGURE 9-10: The elements of a Sheets chart.FIGURE 9-11: A chart created from a range with more columns than rows.FIGURE 9-12: A chart created from a range with more rows than columns.FIGURE 9-13: Use the Chart Editor to set up your new chart.FIGURE 9-14: Click the More Options button to make changes to the chart.FIGURE 9-15: Some great data, but how do you make sense of it?FIGURE 9-16: The pivot table creates order out of data chaos.FIGURE 9-17: The features of a typical pivot table.FIGURE 9-18: You start with a blank pivot table and the Pivot Table Editor pane...FIGURE 9-19: A pivot table built from the data in Figure 9-15.FIGURE 9-20: Use the Grouping Rule dialog box to specify the numeric ranges you...

10 Chapter 10FIGURE 10-1: Choose Slides on the Google Apps menu.FIGURE 10-2: The home page is your Slides launching point.FIGURE 10-3: A typical presentation and the Slides features that surround it.FIGURE 10-4: When you start a new presentation, Slides asks you to choose a the...FIGURE 10-5: Each theme comes with its own Master slide, which acts as a design...FIGURE 10-6: In the Motion pane, use the Slide Transition controls to apply a b...FIGURE 10-7: Click the slide show to view the toolbar and its navigation contro...

11 Chapter 11FIGURE 11-1: In Drive, select the file and then click Share.FIGURE 11-2: To give your collaborators Editor permission, make sure the Editor...FIGURE 11-3: Use the Get Link dialog box to select the permission level you wan...FIGURE 11-4: Use the Access Expires list to set when the user's sharing access ...FIGURE 11-5: The sharing invitation email tells you your access level and offer...FIGURE 11-6: Open Drive's Shared with Me folder to see every file that people h...FIGURE 11-7: The app displays an icon for each person who currently has the fil...FIGURE 11-8: Click a user's icon to see details for that user.FIGURE 11-9: Docs displays a pin for each user and adds the person's name to th...FIGURE 11-10: Sheets adds a border around the user's active cell. Hover the mou...FIGURE 11-11: Click the Editing Mode button and then select Suggesting to switc...FIGURE 11-12: A comment, ready to be added to a document.FIGURE 11-13: A comment, ready to be added to a document.FIGURE 11-14: Click the Show Chat icon to start a chat with your collaborators.FIGURE 11-15: Use the Activity Dashboard to see sharing data and trends for the...FIGURE 11-16: When you move to a suggestion, Docs displays the edit info and th...FIGURE 11-17: When you're done with a comment or comment thread, click Resolve ...

12 Chapter 12FIGURE 12-1: Start typing a guest's name and Calendar displays a list of folks ...FIGURE 12-2: Open an existing meeting for editing and use the Guests section to...FIGURE 12-3: You can mark a guest as optional or remove the guest altogether.FIGURE 12-4: Click See Guest Availability to peruse a calendar that shows the s...FIGURE 12-5: Click Suggested Times to see a list of meeting times when all your...FIGURE 12-6: In the Inbox, use the invitation's RSVP list to choose your respon...FIGURE 12-7: Open the invitation and then choose your response.FIGURE 12-8: Use the Access Permissions section to control sharing access to yo...FIGURE 12-9: Folks with whom you've shared your calendar appear in the Share wi...FIGURE 12-10: Calendar, subscribed to a couple of shared calendars.

13 Chapter 13FIGURE 13-1: The Meet home page.FIGURE 13-2: You need to give Meet access to your computer's camera and microph...FIGURE 13-3: Use the lists on the Audio tab to choose your preferred audio inpu...FIGURE 13-4: Use the list on the Video tab to choose your preferred camera.FIGURE 13-5: The Meeting Ready page displays the details for your new meeting.FIGURE 13-6: The Add Others dialog box appears when you first join the meeting.FIGURE 13-7: A typical meeting window.FIGURE 13-8: Click Meeting Details to see this dialog box with, you know, the m...FIGURE 13-9: Click the View Conference Details arrow to see the scheduled video...FIGURE 13-10: Meeting participants see this dialog box when a user who requires...FIGURE 13-11: Use this dialog box if you have to switch to your phone for audio...FIGURE 13-12: Use the Change Layout dialog box to pick out your preferred meeti...FIGURE 13-13: Select a meeting participant to see the options pointed out here.FIGURE 13-14: A video meeting with captions turned on.FIGURE 13-15: Use the Chat tab as your meeting's back channel.FIGURE 13-16: Use the Present dialog box to choose what you want to present to ...

14 Chapter 14FIGURE 14-1: As you enter a name or an address, you see a list of names that ma...FIGURE 14-2: In a shared Docs, Sheets, or Slides file, click the Chat icon to c...FIGURE 14-3: In a Meet video conference, click the Chat icon to message the mee...FIGURE 14-4: Google Chat's web home.FIGURE 14-5: Enter your message and then click Send Message (or press Enter).FIGURE 14-6: Click the Add Emoji icon to sprinkle your messages with your favor...FIGURE 14-7: Select a message in your chat history to see the icons shown here.FIGURE 14-8: A file, uploaded to a chat.FIGURE 14-9: Select a message in your chat history to see the icons shown here.FIGURE 14-10: A brand-new chat room, ready for the team.FIGURE 14-11: Select a message in your chat history to see the icons shown here...FIGURE 14-12: A Meet transcript example.

15 Chapter 15FIGURE 15-1: The Groups home page.FIGURE 15-2: Use the Group Settings tab to assign roles to each permission.FIGURE 15-3: You see the Join Group button for groups you can join directly.FIGURE 15-4: Fill in this dialog box to join the group.FIGURE 15-5: You see the Apply to Join Group button for groups you have to ask ...FIGURE 15-6: Fill in this dialog box to ask to join the group.FIGURE 15-7: Enter a group name and Groups automatically populates the Group Em...FIGURE 15-8: Use this dialog box to set your group's main privacy permissions.FIGURE 15-9: Use this dialog box to add members to your group.

16 Chapter 16FIGURE 16-1: The home page is your Forms jumping-off point.FIGURE 16-2: A new form and the features that surround it.FIGURE 16-3: In the Send Form dialog box, use the Email interface to share your...FIGURE 16-4: The Keep home page.FIGURE 16-5: An empty note, yearning to be filled.

17 Chapter 17FIGURE 17-1: Calendar lets people know when they're trying to invite you to an ...FIGURE 17-2: Define your workday by specifying your working hours.FIGURE 17-3: Use the Out of Office tab to set up an Out of Office event in Cale...FIGURE 17-4: Use the Mute Notifications list to specify how long you want to tu...FIGURE 17-5: After you mute notifications, Chat changes your status to Do Not D...FIGURE 17-6: Calendar, rocking a couple of world clocks.FIGURE 17-7: Calendar's Time Zone settings with a secondary time zone added.FIGURE 17-8: How the two time zones appear in Week view.FIGURE 17-9: To import incoming messages from another account, fill in the sett...FIGURE 17-10: From the preview of the Office document, select Open with Google ...FIGURE 17-11: Google displays the Office file extension beside the document nam...

18 Chapter 18FIGURE 18-1: To send your message with no text formatting, choose the Plain Tex...FIGURE 18-2: Click the Reply All radio button to make this command Gmail's defa...FIGURE 18-3: Click the Send & Archive button to automatically archive the origi...FIGURE 18-4: Use the Default Text Style controls to customize your email text.FIGURE 18-5: Click the I'll Add Contacts Myself radio button.FIGURE 18-6: Click the Conversation View Off radio button.FIGURE 18-7: Click the Show Markers radio button.FIGURE 18-8: Use the Show X Conversations Per Page drop-down list to select the...FIGURE 18-9: Your browser wants to know if you'll allow Gmail to show notificat...FIGURE 18-10: Click the Important Mail Notifications On radio button to see des...FIGURE 18-11: Click the Show Indicators radio button.

19 Chapter 19FIGURE 19-1: Use the Password page to modify your Google account password.FIGURE 19-2: Use this page to specify how you want to receive your 2-step verif...FIGURE 19-3: Click the Ask Before Displaying External Images radio button to hi...FIGURE 19-4: With external images hidden, you see this notification in any mess...FIGURE 19-5: Use the Block command to prevent some misfit from sending you mess...FIGURE 19-6: Use the About Me page to specify who can see your info.FIGURE 19-7: The Activity Controls section shows you what Google monitors about...FIGURE 19-8: The Where You're Signed In page shows all devices that are current...FIGURE 19-9: Click an app to see what access it has.