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You can control many different settings in Teams, such as adding and configuring channels, users, and chat behavior, and you will discover how to change these settings in the next section. The settings you will likely use the most frequently are for your specific teams. These include adding and removing owners, members, and guests; adding and deleting channels; and working with apps.

To open the settings for a team, click the ellipsis next to the name of the team to open the More Options drop-down menu (shown earlier in Figure 3-8) and select Manage Team.

The Manage Team settings screen contains the following tabs at the top, as shown in Figure 3-9:

 Members: The Members screen is where you add new members to the team. You can add people as members of the team or as guests. A guest user is a user who has access to Teams and can chat with you, but does not have access to the rest of your Microsoft 365 ecosystem. I cover guest user access in detail in Chapter 7.FIGURE 3-9: The management screen for a team with the Members tab open.

 Channels: The Channels screen is where you can add a channel. A channel is an area of a team where you can chat about a common topic. For example, you might have a channel for carpooling, a channel for accounting, and a channel for clients. I cover channels in Chapter 4.

 Settings: The Settings screen is where you manage the settings for a team, as shown in Figure 3-10. On the Settings screen you can set the team picture, set the permissions of users including what permissions you want to give to guest users, set up how @mentions (pronounced “at mentions”) work, get a link to the team that you can share so others can join the team, and other fun stuff such as adding virtual stickers. An @mention is when someone uses the @ (“at”) symbol followed by the name of a user in a message. It is essentially tagging the person so that Teams knows who the person is that is being mentioned. When your name is @mentioned, you will get a notification that someone has mentioned your name in a message. This will help you scroll through and find messages that are pertinent to you. I cover mentions and feeds in Chapter 8.

 Apps: The Apps screen is where you can add apps to the team. You can see that some apps are installed by default. You can also add more by clicking the More Apps button. I cover apps in Chapter 5.

 Analytics: The Analytics tab, which appears when you select the Apps tab, is a dashboard of the activities and usage of a Teams channel. It includes information such as a summary of the number of users, apps, and data usage. It also shows metrics for engagement. Engagement is measured by the number of posts, replies, mentions, and reactions. It is a simple count on how busy the channel is based on the activity.

FIGURE 3-10: The Settings screen is where you can configure team settings.

You may also see the following additional tab if you have folks wishing to be part of your team:

 Pending Requests: The Pending Requests tab is where you will see people asking to join your team. To accept or deny a request, select your team from the team list and then select the three ellipses next to the team name. Select manage team from the menu that appears and then select pending requests.

Other settings that appear in the More Options drop-down menu are fairly straightforward. Like many Microsoft products, there are multiple ways to achieve the same result in Teams. For example, you can add a channel using this menu or you can add a channel via the Channels tab on the Manage Team settings screen.

I also like to think of the More Options drop-down menu as a shortcut to common tasks. For example, I often use it to hide a less important team from my list, get a link to share the team, and manage tags. (I discuss more about hiding chatting teams and channels in Chapter 8.)

The additional items you will find on the More Options drop-down menu for a team include:

 Hide

 Add channel

 Add member

 Leave the teamWHAT SETTINGS MATTER TO YOU?Teams offers many different settings, and the ones you use the most will likely depend on the size of your organization and how you communicate and interact with each other. For example, if you are a two-person consulting firm, you might predominantly use Teams with guest and external users. If you are a manufacturing company, you might mostly use Teams with people within your organization and prefer to focus on working with your feed to stay up to date with what’s going on. (A guest user and external user are completely different in Teams. It is a point of much confusion and I cover it in Chapter 7.)My recommendation is to just take it slow and see how Teams unfolds for you and your organization. What matters to one person might not matter at all to someone else. As you continue your journey with Teams, keep in mind that there are seemingly endless settings and features. You don’t have to learn them all; you just need to be aware of what is available so you can get the most out of the product for your situation.

 Edit team

 Get link to team

 Manage tags

 Delete the team