Читать книгу Creating and Updating an Employee Policy Manual: Policies for Your Practice - American Dental Association - Страница 40

Once you’ve made a hiring decision, offer the candidate the job. A job offer can be made in­person, over the phone, or in writing. Most employers offer the job over the phone to obtain a quicker response and to hire an employee before someone else does.

After the interview, you should have a good idea of what salary you will offer the candidate. This will be a combination of the following factors: employee’s credentials, employee’s experience, job responsibilities, and a market analysis of salaries in your community for similar positions. For more information on determining a salary, see Chapter 5: Employee Benefits.

As you make the offer, do not make any employment promises — or statements that can “seem” like promises — that you cannot or do not wish to keep. If the employee were to ever take a grievance to court, these statements could be interpreted as a “binding contract” and be inconsistent with your at-will employment status.

The official written offer can then be mailed to the employee. Again, the offer should be written in a way that cannot be seen as a “binding contract.” In fact, if you are an at-will employer, the offer letter is an excellent way to reiterate that at-will employment status. Avoid using phrases that imply a long-term relationship, such as “our company family” or “job security.” The offer letter should state the rate of pay on an hourly, weekly, or monthly basis — never on an annual basis. Offering an annual rate of pay can be interpreted as a yearly contract.

The written offer should contain the following information, and should be reviewed by legal counsel:

• Position

• Wages

• Benefits

• Office location and working hours

• Beginning date

• Any paperwork that should be brought in on the first day of work

• Any other information you want to include about the practice

Figures 1.18 and 1.19 show sample letters to new employees.

FIGURE 1.18 SAMPLE LETTER TO NEW EMPLOYEE