Читать книгу QuickBooks Online For Dummies - David H. Ringstrom - Страница 5

1 Chapter 1FIGURE 1-1: The setup window for a newly created QuickBooks company.FIGURE 1-2: The first view an accountant has when opening QB Accountant.FIGURE 1-3: An open company in QuickBooks Online Accountant (QB Accountant).

2 Chapter 2FIGURE 2-1: If you sign up for QBO on your own, you can turn on Payroll from th...FIGURE 2-2: Take a trip to the App Center to search for additional functionalit...FIGURE 2-3: Choose any app in the App Center to view the underlying details.

3 Chapter 3FIGURE 3-1: Use the slider button to toggle between a short-term discount and a...FIGURE 3-2: Fill in the information needed to start the free trial.FIGURE 3-3: A loquacious wizard walks you through the setup process.FIGURE 3-4: This screen shows that you’ve prevailed over the Setup Wizard.FIGURE 3-5: Your Get Things Done page after you create your company.FIGURE 3-6: The Business Overview dashboard.FIGURE 3-7: Click the New button to create a new transaction.FIGURE 3-8: The Search tab of the Help pane.FIGURE 3-9: Click the Search button to search for previously entered transactio...FIGURE 3-10: Use the Settings menu to work with settings, lists, tools, and you...FIGURE 3-11: The Chart of Accounts page.FIGURE 3-12: The Chart of Accounts page in Batch Edit mode.FIGURE 3-13: The dialog box you use to create an account.FIGURE 3-14: Review company settings.FIGURE 3-15: Review QBO billing and subscription settings.FIGURE 3-16: Expense preferences you can control.FIGURE 3-17: The Advanced tab of the Account and Settings dialog box.FIGURE 3-18: The Sales page of the Account and Settings dialog box.FIGURE 3-19: Use this page to edit an existing form style or set up a new form ...FIGURE 3-20: The page you use to customize sales forms.FIGURE 3-21: Make changes in the emails your customers receive with their forms...FIGURE 3-22: Use this page to turn on features that aren’t yet available by def...FIGURE 3-23: Turning on Multicurrency.FIGURE 3-24: The Currencies page.FIGURE 3-25: Assigning a foreign currency to a new customer.FIGURE 3-26: Creating an invoice for a customer who uses a foreign currency.FIGURE 3-27: An invoice for a foreign-currency customer shows values in both th...FIGURE 3-28: Values in reports appear in your home currency.FIGURE 3-29: QuickBooks establishes separate A/R accounts for transactions invo...

4 Chapter 4FIGURE 4-1: It’s easy to import vendors.FIGURE 4-2: The Import Vendors page.FIGURE 4-3: A file showing the format you need to import list information succe...FIGURE 4-4: A file showing the format you need to import list information succe...FIGURE 4-5: Match the fields in your data file with QuickBooks fields.FIGURE 4-6: The records imported from your data file.FIGURE 4-7: QuickBooks imports as many records as it can and shows you any reco...FIGURE 4-8: The Customers page allows you to manage existing customers and add ...FIGURE 4-9: Use this dialog box to enter information for a new customer.FIGURE 4-10: To find a particular record in a list, use the Search box that app...FIGURE 4-11: The Transaction List tab shows transactions associated with the se...FIGURE 4-12: Enabling the Attachments column on the Transaction List.FIGURE 4-13: Displaying a list’s Split View.FIGURE 4-14: Exporting a vendor list to Excel.FIGURE 4-15: Performing an action for several customers.FIGURE 4-16: The settings menu allows you to hide or display certain columns.FIGURE 4-17: Adjusting the width allotted to the vendor’s name on the Vendors p...FIGURE 4-18: The Products and Services list.FIGURE 4-19: The Product Categories page.FIGURE 4-20: Select a type of item to create.FIGURE 4-21: Use this panel to create a noninventory item.FIGURE 4-22: You can indicate if you sell an item, and if so set a description ...FIGURE 4-23: Add purchasing information for the item.FIGURE 4-24: Supply Initial Quantity on Hand and Inventory Asset Account inform...FIGURE 4-25: The Track Inventory Quantity On Hand setting enables Plus and Adva...FIGURE 4-26: You can filter the Products and Services list to show only Low Sto...FIGURE 4-27: The panel where you establish a bundle.FIGURE 4-28: Choosing the items to include in a bundle.FIGURE 4-29: Changing the type of multiple items simultaneously.FIGURE 4-30: Use this page to create a pricing rule after you enable the featur...FIGURE 4-31: Starting an inventory item adjustment transaction.FIGURE 4-32: You can adjust one or more inventory items at a time.FIGURE 4-33: Searching for a recent inventory adjustment transaction to edit.FIGURE 4-34: Getting ready to adjust the starting value of an inventory item.FIGURE 4-35: Use this window to adjust an inventory item’s starting values.FIGURE 4-36: The Lists page contains links to all available lists.

5 Chapter 5FIGURE 5-1: The Expense Transactions page.FIGURE 5-2: Expense transactions also appear in the Vendors column of the New m...FIGURE 5-3: The Header section of the Check window.FIGURE 5-4: The Category Details and Item Details sections of the Check window.FIGURE 5-5: Click the Attachments box to display an Open dialog box for selecti...FIGURE 5-6: If you select a payee for which you previously entered a bill, the ...FIGURE 5-7: The Pay Bills window.FIGURE 5-8: You can use the Expense transaction window to record making a payme...FIGURE 5-9: Turn on the purchase-orders feature and set up a customized message...FIGURE 5-10: The header area of the Purchase Order window.FIGURE 5-11: The Check window, with a selected vendor that has open purchase or...FIGURE 5-12: A Check transaction after a purchase order is added to it.FIGURE 5-13: A purchase order with multiple lines.FIGURE 5-14: A check showing an available purchase order with multiple lines fo...FIGURE 5-15: Receiving and paying for part of a purchase order.FIGURE 5-16: Reviewing a purchase order after receiving some of the items on it...FIGURE 5-17: The Open Purchase Orders Detail report.FIGURE 5-18: The Bill transaction window.FIGURE 5-19: Setting up a recurring transaction.FIGURE 5-20: The Recurring Transactions list.FIGURE 5-21: The Recurring Template List report.FIGURE 5-22: The Vendor Credit window.FIGURE 5-23: The Bank Deposit transaction window.FIGURE 5-24: Open transactions for the selected vendor.FIGURE 5-25: Adding the vendor credit and the bank deposit of the vendor’s chec...FIGURE 5-26: The Pay Bills page lists bills you owe but haven’t yet paid.FIGURE 5-27: QuickBooks uses the bill amount less any vendor credits to calcula...

6 Chapter 6FIGURE 6-1: The Sales Transactions page.FIGURE 6-2: Sales transactions appear in the Customers column of the New menu.FIGURE 6-3: A blank invoice window awaits your input.FIGURE 6-4: Add as many line items as needed to your invoice.FIGURE 6-5: Use the bottom of the Invoice window to handle sales tax, discount ...FIGURE 6-6: The Print Preview window for an invoice.FIGURE 6-7: The PDF version of an invoice.FIGURE 6-8: The Content page after choosing the Table section to edit.FIGURE 6-9: Turning on the setting to enable grouping in the selected sales for...FIGURE 6-10: Determining the amounts of paid and unpaid invoices.FIGURE 6-11: Click anywhere in the Status column to see the details for the spe...FIGURE 6-12: The Receive Payment window after selecting a customer with unpaid ...FIGURE 6-13: A bank deposit for payments made by check.FIGURE 6-14: A bank deposit for payments that incur a transaction fee, such as ...FIGURE 6-15: A sales receipt.FIGURE 6-16: Entering a credit memo.FIGURE 6-17: An invoice to which a credit memo has been applied.FIGURE 6-18: Credit memos are applied against outstanding invoices unless you d...FIGURE 6-19: Issuing a refund check by way of a Refund Receipt.FIGURE 6-20: The Estimate page.FIGURE 6-21: The bottom of the Estimate page.FIGURE 6-22: Getting ready to copy an estimate to a purchase order.FIGURE 6-23: A purchase order created from an estimate.FIGURE 6-24: Copying an estimate to an invoice from the Invoice window.FIGURE 6-25: Click the Create Invoice link to use estimate information in an in...FIGURE 6-26: Choose Copy to duplicate an estimate, even if it’s closed or rejec...FIGURE 6-27: Edit and then save the duplicated estimate.FIGURE 6-28: Turn on the option to create partial invoices.FIGURE 6-29: Use this window to establish the amount of a progress invoice.FIGURE 6-30: Enabling the built-in Time Tracking options.FIGURE 6-31: The Time Activity window allows you to record an event for payroll...FIGURE 6-32: The Add Work Details pane.FIGURE 6-33: Viewing a customer’s page.FIGURE 6-34: Creating an invoice for a customer with billable time entries.FIGURE 6-35: Enabling projects in QuickBooks.FIGURE 6-36: Starting a new project.FIGURE 6-37: Enable the Include Projects check box.FIGURE 6-38: Converting a subcustomer to a project.FIGURE 6-39: The Project Reports page for a project.FIGURE 6-40: Creating a new transaction for a project.FIGURE 6-41: A sample Project Profitability report.

7 Chapter 7FIGURE 7-1: Use the Chart of Accounts page to open a particular account’s regis...FIGURE 7-2: A typical bank account register.FIGURE 7-3: A bank account register in Paper Ledger mode.FIGURE 7-4: Resizing a column.FIGURE 7-5: Toggle on the columns you want to show.FIGURE 7-6: A register displaying one line for each transaction.FIGURE 7-7: Choose the type of transaction you want to enter.FIGURE 7-8: Entering a sales receipt in a bank account register.FIGURE 7-9: Transactions are displayed from newest to oldest unless you change ...FIGURE 7-10: You can filter transactions within a register.FIGURE 7-11: A list of transactions based on criteria specified in the Filter w...FIGURE 7-12: Printing a register.

8 Chapter 8FIGURE 8-1: The dialog box you use to create an account.FIGURE 8-2: Use the Bank Deposit window to select payment transactions to depos...FIGURE 8-3: Record payment amounts that are unrelated to customer invoices in t...FIGURE 8-4: Enter information from your bank statement on this page.FIGURE 8-5: Match transactions from your bank statement with those shown on the...FIGURE 8-6: QuickBooks offers confirmation that you successfully reconciled you...FIGURE 8-7: A typical Reconciliation report.FIGURE 8-8: Earlier Reconciliation reports that you can view.FIGURE 8-9: Identify your financial institution.FIGURE 8-10: Select the accounts you want to connect and their types.FIGURE 8-11: After you connect an account, the Banking page displays connected ...FIGURE 8-12: You can control the amount of information that appears in this tab...FIGURE 8-13: Click the arrow beside the Link Account button and select Upload f...FIGURE 8-14: Use this wizard to navigate to the transactions you downloaded fro...FIGURE 8-15: Select the account where QuickBooks should place the transactions ...FIGURE 8-16: Match QuickBooks fields with the fields in your CSV file.FIGURE 8-17: Match QuickBooks fields with the fields in your CSV file.FIGURE 8-18: Use this page to specify how QuickBooks should handle each downloa...FIGURE 8-19: Click any transaction to see the underlying details.FIGURE 8-20: A Batch Actions bar appears when you select one or more transactio...FIGURE 8-21: Click any transaction and choose the Categorize or Record As Trans...FIGURE 8-22: The transaction details appear when you click a downloaded or impo...FIGURE 8-23: The Rules page.FIGURE 8-24: The Create Rule panel, where you set the information you want to a...FIGURE 8-25: Provide the changes to be made to transactions that meet the rule’...FIGURE 8-26: Use the Categorized tab to find transactions you’ve accepted in Qu...FIGURE 8-27: You can send receipts or bills to QuickBooks in several ways.FIGURE 8-28: You can establish an @qbodocs.com email address that you forward r...FIGURE 8-29: A receipt to be reviewed.FIGURE 8-30: You can review uploaded receipts or bills before you commit the tr...FIGURE 8-31: Drag accounts to place them in the order you want.FIGURE 8-32: The Create New Group task pane enables you to establish new tag gr...FIGURE 8-33: Two tags have been added to the Marketing Expenses tag group.FIGURE 8-34: You can apply tags to multiple transactions at once.

9 Chapter 9FIGURE 9-1: Choosing an option for payroll.FIGURE 9-2: The Payroll Setup Wizard helps you add current employees.FIGURE 9-3: Fill in the basic information about the employee, and decide whethe...FIGURE 9-4: A typical pay schedule.FIGURE 9-5: Information required to complete a federal Form W-4.FIGURE 9-6: The Your Team page enables you to monitor the setup status of your ...FIGURE 9-7: The Payroll Settings page.FIGURE 9-8: The to-do list on the Payroll Overview page.FIGURE 9-9: The Give Us Your Federal Tax Info page.FIGURE 9-10: Use this screen to enter payroll information for your employees.FIGURE 9-11: Reviewing paychecks before generating them.FIGURE 9-12: When you don’t direct-deposit paychecks, you’ll see a page like th...FIGURE 9-13: Click the Edit icon in the Pay section to edit pay information.FIGURE 9-14: Click the Edit icon in the withholdings section to edit the employ...FIGURE 9-15: Click Tax Exemptions to determine whether you can manage an employ...FIGURE 9-16: QuickBooks Payroll offers two tabs of human resource–related infor...FIGURE 9-17: Scroll down the Reports page to locate payroll reports.FIGURE 9-18: Setting up a new contractor.FIGURE 9-19: Provide the Contractor Type information needed for Form 1099 prepa...

10 Chapter 10FIGURE 10-1: The Reports page.FIGURE 10-2: Business Overview reports.FIGURE 10-3: The Management Reports tab.FIGURE 10-4: Print Preview of a management report.FIGURE 10-5: Searching for a report.FIGURE 10-6: The Transaction report that appears after you click an income acco...FIGURE 10-7: Scroll up on any report to change the configuration settings and t...FIGURE 10-8: The General section of the panel you use to customize a report in ...FIGURE 10-9: Use these settings to control the rows and columns that appear in ...FIGURE 10-10: Some reports allow you change the order of the fields by dragging...FIGURE 10-11: The filtering options you can control in the Profit and Loss repo...FIGURE 10-12: The header and footer settings you can customize in the Profit an...FIGURE 10-13: The report after customization to include % of Income and % of Ex...FIGURE 10-14: Use this panel to save a customized report.FIGURE 10-15: The Custom Reports page after you create a custom report.FIGURE 10-16: Set an email schedule for a report group.FIGURE 10-17: Protected View in Excel requires you to click Enable...

11 Chapter 11FIGURE 11-1: QuickBooks reports that you export to Excel generally open in Prot...FIGURE 11-2: Choose Always Open Files of This Type to seamlessly open Excel rep...FIGURE 11-3: The Transaction List by Date report is best suited for analyzing y...FIGURE 11-4: Most transaction list reports have headings or subtotals that make...FIGURE 11-5: The Filter feature adds an arrow to the top of each column of your...FIGURE 11-6: Text-based dates exported from QuickBooks sometimes masquerade as ...FIGURE 11-7: Slicers allow you to filter data in a table with a single click.FIGURE 11-8: Pivot tables allow you to create instant summaries of your data by...

12 Chapter 12FIGURE 12-1: Provide the requested information to create a QB Accountant accoun...FIGURE 12-2: A typical QB Accountant home page after creating an account.FIGURE 12-3: The page you use to sign in to QB Accountant after you set up an a...FIGURE 12-4: The client listing in QB Accountant.FIGURE 12-5: The tools available to accountants while working in a client compa...FIGURE 12-6: The choices available on the Settings menu.FIGURE 12-7: View, edit, and add QB Accountant team members.FIGURE 12-8: Specify the new user’s access level to your firm’s administration ...FIGURE 12-9: You can give a team member access to your firm’s clients on a sele...FIGURE 12-10: The home page of an invited team member who has limited privilege...FIGURE 12-11: Click a QuickBooks logo or use the Go to QuickBooks drop-down lis...FIGURE 12-12: Control the appearance of the Client List page with the Settings ...FIGURE 12-13: Craig’s Design and Landscaping Services is the QuickBooks Online ...FIGURE 12-14: Exit QB Accountant by signing out.FIGURE 12-15: Click Edit Client to display a menu from which you can make a cli...

13 Chapter 13FIGURE 13-1: The Settings menu in QuickBooks Online.FIGURE 13-2: The Manage Users page has three tabs: Users, Roles, and Accounting...FIGURE 13-3: The client fills in the accountant’s email information.FIGURE 13-4: A sample email an accountant might receive when invited to access ...FIGURE 13-5: A Client List page after you accept an invitation from a client to...FIGURE 13-6: The Client Contact Information page of the Add Client Wizard.FIGURE 13-7: Select Company Admin.FIGURE 13-8: Assigning the role of primary admin to the client.FIGURE 13-9: Check the number of targets in your QuickBooks Desktop company.FIGURE 13-10: Select every available update and then click Get Updates.FIGURE 13-11: Select whether you want to overwrite an existing QuickBooks compa...FIGURE 13-12: This message appears when you finish your part of the export/impo...

14 Chapter 14FIGURE 14-1: Click the QuickBooks logo to the left of the client’s name or the ...FIGURE 14-2: The top of the Client Overview page shows details on a company’s s...FIGURE 14-3: The Banking Activity section of the Client Overview page.FIGURE 14-4: The Common Issues section of the Client Overview page.FIGURE 14-5: The Transaction section of the Client Overview page.FIGURE 14-6: The Settings menu.FIGURE 14-7: The Account and Settings dialog box for a QuickBooks company.FIGURE 14-8: Usage limits.FIGURE 14-9: Review and, if necessary, change settings on the Advanced tab of t...FIGURE 14-10: You can add and edit accounts on the chart of accounts page.FIGURE 14-11: The Import Accounts page.FIGURE 14-12: Map the fields in your file to the fields in QuickBooks.FIGURE 14-13: To edit an account, make a choice from an Action drop-down menu.FIGURE 14-14: Use this page to set up account numbers for the chart of accounts...FIGURE 14-15: The Customers page.FIGURE 14-16: Use this page to open any list other than Customers, Vendors, or ...FIGURE 14-17: The Rules page.

15 Chapter 15FIGURE 15-1: Keyboard shortcuts you can use while working in QuickBooks.FIGURE 15-2: Use the New Window command while working in a QuickBooks company t...FIGURE 15-3: Two windows pinned side by side.FIGURE 15-4: To work in two companies at the same time, you can use two Chrome ...FIGURE 15-5: The transactions you can create while working in a QuickBooks comp...FIGURE 15-6: Type any phrase you want to use as a search filter or click Advanc...FIGURE 15-7: Set criteria for a more specifically defined search.FIGURE 15-8: The page on which you create a client note.FIGURE 15-9: Client Requests gives you a centralized list of communications.FIGURE 15-10: A preview of a Client Request message.FIGURE 15-11: A Client Request in a QuickBooks company.FIGURE 15-12: The panel your client uses to respond to a Client Request.FIGURE 15-13: The Shared Documents page allows you to access files that your cl...

16 Chapter 16FIGURE 16-1: Reviewing a sales tax return.FIGURE 16-2: Use this page to record a sales tax payment.FIGURE 16-3: Grid view of the Work page in QB Accountant.FIGURE 16-4: Creating a project with a template.FIGURE 16-5: Enter a task name and due date, and assign it to a team member of ...FIGURE 16-6: Click a task to edit or delete it, or drag the dotted icon to reor...FIGURE 16-7: Use the arrow on a task or project card to display the list of ava...FIGURE 16-8: Buttons allow you to delete, create a template, or duplicate a pro...FIGURE 16-9: The Work page in List view.FIGURE 16-10: Calendar view presents project tasks by due date.FIGURE 16-11: Set up email notifications for team members regarding work.FIGURE 16-12: The Accountant Tools menu contains commands specifically designed...FIGURE 16-13: Accountant-oriented reports available in QB Accountant.FIGURE 16-14: Use the Audit Log page to view all kinds of activity in the Quick...FIGURE 16-15: Setting a closing date.FIGURE 16-16: The Month-End Review page brings potential issues to your attenti...FIGURE 16-17: Account Reconciliation allows you to monitor the status of bank a...FIGURE 16-18: Once all issues have been resolved, your Final Review list will r...FIGURE 16-19: Use this page to reclassify transactions.FIGURE 16-20: Writing off invoices.FIGURE 16-21: Confirm that you want to write off the selected invoices.FIGURE 16-22: The Year-End Tasks tab provides a checklist of activities to comp...FIGURE 16-23: The Documents tab allows you to upload supporting materials.FIGURE 16-24: The Review & Adjust tab of the Prep for Taxes page.FIGURE 16-25: The Journal Entry window with the Is Adjusting Journal Entry? che...FIGURE 16-26: The Grouping & Statements page of the Prep for Taxes page.FIGURE 16-27: The Tax Mapping tab of the Prep for Taxes page.

17 Chapter 17FIGURE 17-1: The Power Query Editor shows the QuickBooks report that you just i...FIGURE 17-2: The Remove Top Rows dialog box allows you to remove rows from the ...FIGURE 17-3: The Applied Steps pane shows the transformation steps being carrie...FIGURE 17-4: The Choose Columns dialog box provides an easy way to remove unwan...FIGURE 17-5: The report is in a much more analysis-ready format than it was in ...FIGURE 17-6: You can’t delete specific rows from the middle of the Power Query ...FIGURE 17-7: The Import Data dialog box allows you to choose how and where your...FIGURE 17-8: The Queries & Connections task pane appears automatically every ti...FIGURE 17-9: Adjusting query properties enables you to have a self-updating rep...FIGURE 17-10: Setting a workbook to be a trusted document eliminates the need t...FIGURE 17-11: You must also click Refresh Data When Opening the File for a pivo...FIGURE 17-12: You can sum, average, count, or perform other mathematical calcul...FIGURE 17-13: The My Table Has Headers setting allows you to confirm that your ...FIGURE 17-14: The customer data that was presented in columns has been transpos...

18 Chapter 18FIGURE 18-1: Enabling the Home button and setting a home page.FIGURE 18-2: Pinning a tab in Chrome.FIGURE 18-3: This dialog box appears when you create a bookmark.FIGURE 18-4: Take advantage of the Bookmarks bar.FIGURE 18-5: You can display the Bookmarks bar on all tabs in Chrome.FIGURE 18-6: Use this dialog box to import your bookmarks from another browser ...FIGURE 18-7: The Bookmark Manager.FIGURE 18-8: Manage your downloads in the Downloads section.FIGURE 18-9: You can tell Chrome to ask you where to save each download.FIGURE 18-10: Use this menu to start the process of adding a profile.FIGURE 18-11: Establish settings for the new profile.FIGURE 18-12: Click the Profile button to switch to another profile.FIGURE 18-13: An Incognito window.FIGURE 18-14: Use your browsing history to revisit a web page you visited previ...FIGURE 18-15: Use this dialog box to delete browsing history.FIGURE 18-16: Use this page to identify websites whose pop-ups you want to allo...