Читать книгу G Suite For Dummies - Paul McFedries, Paul McFedries - Страница 38

Remember the days when you'd leave on vacation for a couple of weeks and leave your work behind? No, I don't either! These days, we live in a cruel world where people send you a message and expect an instant reply. And it's a sure sign of pending cultural collapse that you're expected to reply even when you're on vacation. Boo!

Okay, fine. Maybe you do have to reply while you're out of the office, but there's no rule (yet) that says you have to reply immediately. Unfortunately, your correspondents might not know you're away, so to forestall an angry “Why didn't you answer my message in less than ten seconds?” follow-up, set up a vacation responder. A vacation responder — also known in the G Suite world as an out-of-office autoreply — is an automatic reply that gets fired off to everyone who has the temerity to send you a message while you're trying to have a relaxing vacation with your family.

“Wait a minute,” I hear you say. “What if someone doesn't get the hint and keeps sending me messages? Will they end up with dozens of these automatic replies?” Nope. Gmail is smart enough to recognize when someone sends multiple messages your way and only ships out an autoreply every four days.

Here are the steps to plow through to create a vacation responder:

1 Choose Settings ⇒ See all settings.Gmail opens the Settings page with the General tab displayed.

2 Scroll down until you come to the Out-of-Office AutoReply setting, which is near the bottom of the page.

3 Click the Out of Office AutoReply On radio button.

4 Use the First Day date picker to select the day you want to start sending the automatic replies.

5 (Optional) Select the Last Day check box and use the date picker to select the day you want to stop sending the automatic replies.If you don't choose the Last Day option, you'll need to remember to turn off the automatic replies manually by clicking the Out of Office AutoReply Off radio button.

6 Use the Subject text box to enter a Subject line for your automatic replies.

7 Use the large text box to compose the reply.Figure 2-14 shows an example.Feel free to spruce up your reply text with any of the formatting options that loom just above the text box.FIGURE 2-14: Use the Out-of-Office AutoReply setting to create a vacation responder.

8 If you want Gmail to respond only to messages from folks in your contacts list, select the Only Send a Response to People in My Contacts check box.

9 If you want Gmail to respond only to messages from folks in your company, select the Only Send a Response to People in Company check box (where Company is the name of the place where you work).

10 Click Save Changes.