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Monitoring and Controlling

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As soon as project execution begins, the project shifts to the monitoring and controlling processes, which happen simultaneously and continually throughout the project life cycle from the start of the executing process until the closing process.

In the monitoring process, the project manager gathers information from team members and compares this information with the plan represented in Microsoft Project. Think of as if you've entered a travel destination into your vehicle's map app, and as you drive, you're watching your progress on your itinerary.

In the controlling process, the project manager makes decisions and adjustments when actual experience differs from the project plan. These adjustments are corrections to the plan to maintain the project triangle balance of time, cost, and quality within the project scope. Again, it's as if you're trying to follow your vehicle's map app, but you've run into a traffic jam or spent more money at a roadside attraction than planned. You must then adjust your travel itinerary to account for the time delay or the unexpected cost.

Microsoft Project Fundamentals

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