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Table of Contents

COVER

FOREWORD

INTRODUCTION

CHAPTER 1: Understanding Virtual and Hybrid Events GOING VIRTUAL OPTING FOR A HYBRID EVENT ADDRESSING COMMON MISCONCEPTIONS AND MYTHS ABOUT VIRTUAL EVENTS

CHAPTER 2: Understanding Virtual Communication Tools WEBINAR WEBCASTING STREAMING WEB CONFERENCING DETERMINING THE RIGHT PROGRAM FOR YOU

CHAPTER 3: Converting from Physical to Virtual COMMUNICATION IS KEY ENVISIONING A NEW VIRTUAL REALITY REDUCING YOUR CARBON FOOTPRINT AND THE IMPACT ON THE ENVIRONMENT (ESG) CRAFTING YOUR DESIRED USER JOURNEY REWORKING AND REASSIGNING PERFORMING DRY RUNS SAVE THE DAY

CHAPTER 4: Hybrid Events: The Best of Both Worlds ESTABLISHING YOUR HYBRID EVENT OBJECTIVES AND AUDIENCE CREATING AN INTEGRATED EVENT EXPERIENCE CAPTURING HYBRID EVENT CONTENT ACHIEVING BUSINESS GOALS BEYOND THE LIVE PERIOD TAKING ADVANTAGE OF ATTENDEE FEEDBACK

CHAPTER 5: Virtual Event Planning 101 YOUR ENTRYWAY TO VIRTUAL EVENT PLANNING VIRTUAL EVENT PLANNING TIPS ESTABLISHING YOUR EVENT STRATEGY AND GOALS EVALUATING PLATFORM OPTIONS

CHAPTER 6: Assembling Your Virtual Event or Hybrid Event Team VIRTUAL EVENTS HYBRID EVENTS

10  CHAPTER 7: Adapting Your Content for Virtual BEST PRACTICES WHEN OUTLINING YOUR EVENT'S CONTENT ENGAGING YOUR VIRTUAL AUDIENCE WITH INTERACTIVE TOOLS THEMING YOUR EVENT PACKAGING CONTENT ADAPTING THE EXHIBIT HALL LOUNGES RESOURCE CENTERS

11  CHAPTER 8: Preparing Speakers for Virtual Appearances PROVIDING SPEAKERS A “STUDIO IN A BOX” SPEAKER READINESS COMMUNICATIONS BEST PRACTICES FOR ON‐CAMERA INTERVIEWS BEST PRACTICES FOR GUESTS BEST PRACTICES FOR INTERVIEWERS/MODERATORS DRESSING FOR ON‐CAMERA SUCCESS BEST PRACTICES FOR PRESENTING USING A MOBILE PHONE

12  CHAPTER 9: Monetization through Exhibitors and Sponsorships WHAT ARE YOUR POTENTIAL REVENUE STREAMS? PRICING EXHIBITOR BOOTHS AND SPONSORSHIPS—SOME CONSIDERATIONS EVENT FUNCTIONALITY THAT CAN BE CUSTOMIZED FOR SPONSORSHIPS BUILDING OUT SPONSORSHIPS SAMPLE VIRTUAL EVENT SPONSORSHIP PACKAGES SAMPLE HYBRID EVENT SPONSORSHIP PACKAGE

13  CHAPTER 10: Marketing Your Virtual Event FIRST THINGS FIRST: ANSWERING KEY QUESTIONS AND ESTABLISHING KEY GOALS MARKETING TIMELINE ESTABLISHING YOUR TARGET AUDIENCE BUILDING A STRONG MESSAGE BUILDING A MESSAGING FRAMEWORK

14  CHAPTER 11: The Power of Virtual Event Data TAKING ADVANTAGE OF VIRTUAL EVENT DATA MANAGING AND SCORING VIRTUAL EVENT LEADS

15  CONCLUSION: VIRTUAL EVENTS ARE HERE TO STAY THE FIRST STEP IS THE HARDEST IT'S ALL ABOUT COMMUNICATING WHEN VIRTUAL BECAME THE ONLY OPTION LIVE, VIRTUAL, AND HYBRID: SAME GAME, DIFFERENT TACTICS TECHNOLOGIES DRIVING THE FUTURE OF VIRTUAL EVENTS

16  ABOUT THE AUTHORS

17  APPENDIX: GLOSSARY OF TERMS

18  INDEX

19  END USER LICENSE AGREEMENT

List of Illustrations

1 Chapter 7Figure 7.1 Most popular days to hold a virtual event.Figure 7.2 Most popular time to start an event.Figure 7.3 Average webcast viewing time.Figure 7.4 Run of show example.Figure 7.5 Single theatre with tabs example.Figure 7.6 Multiple theatres example.

2 Chapter 10Figure 10.1 Those who attended live based on when they registered.

3 Chapter 11Figure 11.1 Your lead generation path.Figure 11.2 Matching the virtual event data points to your KPIs.Figure 11.3 Qualified lead funnel.Figure 11.4 Your lead scoring report per individual.

Guide

Cover

2 Table of Contents

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Transitioning to Virtual and Hybrid Events

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