Читать книгу G Suite For Dummies - Paul McFedries, Paul McFedries - Страница 50

One reason that email dominates everyone’s lives is that it requires so much maintenance: moving, archiving, labeling, starring, forwarding, deleting, and on and on. Take applying labels, for example. In theory, labeling messages is a great way to keep your email organized, but it soon becomes a chore to apply labels to the majority of your messages.

However, you might have noticed that labeling and other email chores feel burdensome partly because you repeat the same task over and over. However, that repetitiveness is actually good news because it means that you can foist some of the work on Gmail. Specifically, you can create a filter that looks for messages that meet certain criteria and then runs one or more actions on any messages that match, such as applying a label, starring, or deleting.

It's a pretty sweet technique, and once you start using it, you'll wonder how you ever lived without it. The good news is that if you already know how to search your email, as I describe in the previous section, you're halfway home because that's how you begin a filter. Here are the steps:

1 Click Show Search Options, pointed out earlier, in Figure 2-21.

2 Use one or more of the fields to enter the criteria for your filter.Remember that Gmail applies your filter to any incoming message that matches your criteria. If you're creating a rule based on the address of an existing message, you can save yourself a bit of time by opening the message, clicking the message's More icon, and then clicking Filter Messages Like This. Gmail opens the criteria dialog box with the From line filled in automatically with the address of the sender.

3 Click Create Filter.Gmail opens the dialog box shown in Figure 2-23.

4 Select the check box beside an action you want Gmail to perform on any incoming message that matches your criteria.

5 If the action requires more info, enter that info.For example, if you select the Apply the Label check box, use the Choose Label list to select the label you want Gmail to apply to the matching message.

6 Repeat Steps 4 and 5 until you've defined all the actions you want to run on the matching message.

7 Click Create Filter.Gmail creates the filter and starts looking for incoming messages that match.

FIGURE 2-23: Use this dialog box to tell Gmail which actions to perform on incoming messages that match your criteria.

If you want to create a filter that automatically deletes messages from a certain person, an easier method is to open a message from that person, click the message's More icon, and then click Block 'Name', where Name is the name of the person who is bothering you.

To manage your filters, click Settings, See all settings, and then click the Filters and Blocked Address tab. From there, you can edit a filter, delete a filter, and create new filters.