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One of the truly useful secrets of stress-free productivity in the modern world is what I call the set-it-and-forget-it school of scheduling. That is, you set up an event electronically and then get the same technology to remind you when the event occurs. That way, your mind doesn’t have to waste energy fretting about missing the event, because you know your technology has your back.

With G Suite, the technology of choice for doing this is Calendar and its Notifications feature. When you add a notification to an event, Calendar automatically displays a reminder of the event in the form of a pop-up window, similar to the one shown in Figure 3-11.

FIGURE 3-11: An example of a Calendar notification.

By default, Calendar sets up all regular events with a notification that appears ten minutes before the event. Here are the steps to march through in order to set up a custom event notification.

1 Create the event as I describe earlier in this chapter, in the section “Adding an event.”If you want to modify an existing event, navigate to the date of the event, click the event to open the event's summary dialog box, and then click Edit Event (the Pencil icon). Skip to Step 3.

2 Click More Options to open the event details.The Event Details tab includes a notification area, the particulars of which are pointed out in Figure 3-12.FIGURE 3-12: Use the notification area to set up your custom notification.

3 Use the Notification list to select a time unit — Minutes, Hours, Days, or Weeks.

4 Use the Notification spin box to set the time value.

5 To add another notification (hey, you can't be too careful these days), click Add Notification and then repeat Steps 3 and 4 for the new notification that shows up.

6 Click Save.Calendar updates the event with your custom notification.

The default notification is a web browser pop-up window, but you can choose to have your notification emailed to your Gmail address. To switch to the Email Notification type, follow Steps 1 and 2 in the preceding list, and then use the Notification Type list (refer to Figure 3-12) to select Email.