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As I mention earlier in this chapter, an all-day event is an activity that consumes one or more days. (Or, at least, the working part of those days; you do have a life outside of work, right?) Some activities are obvious all-day events: trade shows, sales meetings, corporate retreats, and so on. But what about, say, a training session that lasts from 9 A.M. to 4 P.M.? Is that an all-day event or just a really long event?

From Calendar's point of view, the main difference between an event and an all-day event is that an event is entered as a time block in the Events area, but an all-day event is displayed as a banner in the time zone area at the top of the Events area. (See Figure 3-10.) This means that you can also schedule events on days that you have all-day events.

FIGURE 3-10: All-day events appear at the top of the Events area.

A good example that illustrates these differences is a trade show. Suppose that the show lasts an entire day, and you're a sales rep who will attend the show. Sure, you could schedule the show as a day-long event. However, what if you also want to visit with customers who are attending the show? It's possible to schedule conflicting events, but having that daylong event in there just clutters the Events area. In this case, it makes more sense to schedule the show as an all-day event. This leaves the Events area open for you to schedule events with your customers.

Calendar offers a couple of ways to schedule an all-day event:

 For a single-day event: Navigate to the date, switch to Day view, and then click inside the time zone area. (The time zone area is the narrow strip under the date, as pointed out in Figure 3-10, and it's labeled either GMT-X or GMT+X, where X is the number of hours earlier or later, respectively, your time zone is from Greenwich Mean Time, or GMT.) Alternatively, switch to Month view, navigate to the month of the event, and then click the date of the event.

 For a multiday event: Navigate to the dates, switch to Week view, and then click-and-drag across the time zone area for each day of the event. Alternatively, switch to Month view and then click-and-drag across each day of the event.

Either way, Calendar automatically creates an all-day event, and all you need to do is fill in a title and any other event options you need.

What if you've already set up a regular event and you want to turn it into an all-day event? Calendar has you covered:

1 Navigate to the date of the event.

2 In the Events area, click the event to open the event's summary dialog box.

3 Click Edit Event (the Pencil icon).

4 Select the All Day check box.

5 Click Save.Calendar updates the event to an all-day event.