Читать книгу G Suite For Dummies - Paul McFedries, Paul McFedries - Страница 57

Here are the steps you need to trudge through to set up an event:

1 Navigate to the date on which the event occurs.

2 Switch to either Day view or Week view.

3 Select the time you want to set aside for the event:If the event is an hour long, use the Events area to click the time when the event begins. For example, if the event starts at noon, click the 12 P.m. line; if the event starts at 3:30 P.m., click halfway between the 3 P.m. and 4 P.m. lines. When you click a time in the Events area, Calendar creates an hourlong event. If that hourlong default works for you, then nothing to see here! Otherwise, you can set up a different default duration. Click Settings, See all settings, and then click Event Settings. Use the Default Duration list to select the number of minutes you prefer Calendar to use as the default whenever you create a new event.For all other event durations, use the Events area to move the mouse pointer to the start time of the event, and then click-and-drag the mouse pointer down until you reach the end time for the event. As you drag, Calendar helpfully displays the starting and ending times, as shown in Figure 3-4. Don't worry too much if you don't get the time exactly right; you'll get a chance to fix both the start time and the end time in a sec.After all that work, Calendar displays the dialog box shown in Figure 3-5, which is already filled in with the event's start and end information. This information consists of four fields, which are, from left to right, the start date, the start time, the end time, and the end date.

4 Use the Add Title text box to type a title that describes your event.For many events, you don't need to add anything else, so if that's the case for you, go ahead and jump down to Step 8 to finish up.Otherwise, continue with Step 5 to fill in more event details.If you're looking for info on how to invite guests to your event, mosey on over to Chapter 12.FIGURE 3-4: Click-and-drag down in the Events area to specify the event's start and end times.FIGURE 3-5: The dialog box for a basic event, with the starting and ending dates and times filled in.

5 If the event's start or end date or time is incorrect, click the info you want to change and then click the correct date or time.When you click a date, you see a calendar you can use to click the correct date. When you click a time, you see a list from which you can select the correct time. The list of times is in 15-minute increments. If you need a more exact start time or end time, you can edit the displayed time directly in the Start Time and End Time fields.

6 Use the Location text box to specify the location for the event.For the location, you can enter a room number or name if your event takes place at work. For external events, you can enter an address or a business name (such as a restaurant). As you type the name, Calendar displays a list of locations that match (see Figure 3-6), so when your location shows up, you can stop typing and click the location to add it.

7 Use the Add Description text box at the bottom of the dialog box to enter a summary of what the event is about.Feel free to use the Add Description text box to also enter anything else you think might be pertinent to the event: details to note, things to remember, tales to tell, and so on.

8 Click Save.Calendar adds the event to the Events area.

FIGURE 3-6: As you type a name in the Location text box, Calendar displays a list of matching locations.