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The Quick Access toolbar is a great place for tools you routinely need fast access to in any document, workbook, or slide, and it can be customized to suit your tastes.

Once you customize the tools in the Quick Access toolbar for one document, workbook, or slide, they’re the same in every new window in that app going forward.

Follow these steps to customize the Quick Access toolbar in Word, Excel, or PowerPoint (Outlook doesn’t apply here, we're afraid):

1 Choose App Name ⇒ Preferences to open the Preferences dialog.

2 Click the Ribbon & Toolbar button.

3 Near the top of the Ribbon & Toolbar dialog, select the Quick Access Toolbar tab.

4 Select an option in the Choose Commands From pop-up menu, scroll through the list of available commands, and then click to select the one you want.

5 Click > in the middle of the dialog, shown in Figure 3-5, to add the selected command to the Customize Quick Access Toolbar commands list. To remove a command from the Quick Access Toolbar, select it under the Customize Quick Access Toolbar list and click < in the middle of the dialog.

6 (Optional) Drag-and-drop commands in the order you would prefer them to appear in the Quick Access toolbar. If you want to revert to the original Quick Access toolbar, click the options icon (three dots in a circle) under the Customize Quick Access Toolbar list and select Reset Only Quick Access Toolbar.

7 To save your changes, click Save in the lower right.Changes appear in the Quick Access toolbar immediately.

FIGURE 3-5: The Quick Access toolbar is highly customizable in Word, Excel, and PowerPoint.