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You add or change keyboard shortcuts for commonly used menu commands in Word and Excel. Follow these steps:

1 Choose Tools ⇒ Customize Keyboard to open the Customize Keyboard dialog, shown in Figure 3-7.

2 Select a command to assign a keyboard shortcut to.The Categories list (in the upper left) groups all menus and command categories that contain commands to which you can assign a keyboard shortcut. You can select a category and scroll through the list of commands it contains or you can search for a command by typing it in the search field. If you’re not sure which category to choose, choose the All Commands category, near the end of the scrolling Categories list, to display all available commands.FIGURE 3-7: Create your own or modify existing keyboard shortcuts.

3 In the Press New Keyboard shortcut box, enter the key combination you want for that command by pressing the keys on your keyboard.As you press the keys, the box will populate with the new shortcut. If the shortcut you’re trying to assign is in use by another command, you'll see which command it’s assigned to just below the shortcut you typed.

4 To assign the shortcut to the command, click the Assign button.

5 When you’re finished, click OK.

Clicking the Reset All button restores all shortcuts to their factory settings.

We advise against using a keyboard shortcut that’s already in use by macOS. Check the Keyboard Shortcuts pane in the macOS Keyboard System Preferences pane to avoid conflicts. You can avoid most conflicts if you combine modifier keys. The ⌘ and Control keys combine well and avoid conflicts with most settings. Using ⌘ and Option works almost as well (though Microsoft already uses this combination for a few commands).