Читать книгу MCA Microsoft Office Specialist (Office 365 and Office 2019) Complete Study Guide - Eric Butow - Страница 58

If you're going to share your document with others who use older versions of Word, and you're not sure if what you have in Microsoft 365 or Word 2019 will be readable, Microsoft has you covered.

Start by opening the Info screen as you did in the “Locating and Removing Hidden Properties and Personal Information” section earlier in this chapter. Click the Check For Issues button, and then click Check Compatibility in the drop‐down menu.

Now you see the Microsoft Word Compatibility Checker dialog box with a list of any issues Word found in the Summary list (see Figure 1.21). The list includes the number of occurrences of each issue. If there are no issues, Word tells you at the top of the dialog box.

FIGURE 1.21 Microsoft Word Compatibility Checker dialog box

You can check for a specific version of Word someone else is using by clicking the Select Versions To Show button to view a drop‐down list of Word versions to check compatibility. You can select from the previous three versions: Word 97–2003, Word 2007, and Word 2010.

What's more, you may find it unlikely that you'll have to open this feature from the Info screen because Word automatically checks compatibility with all three of those earlier versions. If Word finds something, the dialog box opens automatically.

If you don't want to check compatibility when you save a document so that you can check it manually, clear the Check Compatibility When Saving Documents check box.

Unfortunately, you have to remember what the problems are because you can't edit the document while the dialog box is open. Close the dialog box by clicking OK.